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<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN"
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    "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
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<html lang="en" xmlns="http://www.w3.org/1999/xhtml" xml:lang="en">
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<head>
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<meta name="generator" content=
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"HTML Tidy for Linux/x86 (vers 12 April 2005), see www.w3.org" />
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<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
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<link rel="stylesheet" href="style/default.css" type="text/css" />
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<link rel="stylesheet" type="text/css" href=
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"http://www.w3.org/StyleSheets/TR/base.css" />
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<title>4 Dissemination Policies</title>
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<link rel="contents" href="cover.html#toc" />
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<link rel="next" href="activities.html" />
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<link rel="previous" href="policies.html" />
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</head>
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<body>
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<div class="noprint">
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<div class="navbar"><map name="navbar-top" title="Navigation Bar" id=
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"navbar-top">
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<p>[<a accesskey="n" rel="Next" href="activities.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="policies.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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<hr /></map></div>
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</div>
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<h1>W3C Process Document</h1>
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<h2>4 <a name="dissemination" id="dissemination">Dissemination
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Policies</a></h2>
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<div class="toc">
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<ul class="toc">
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<li class="tocline3"><a href="#confidentiality-levels" class="tocxref">4.1
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Confidentiality Levels</a>
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<ul class="toc">
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<li class="tocline4"><a href="#confidentiality-change" class="tocxref">4.1.1
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Changing Confidentiality Level</a></li>
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</ul>
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</li>
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</ul>
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</div>
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<!--NewPage-->
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<!-- this is for html2ps -->
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<p>The Team is responsible for managing communication within W3C and with the
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general public (e.g., news services, press releases, managing the Web site and
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access privileges, and managing calendars). Members <span class=
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"rfc2119">SHOULD</span> solicit review by the Team prior to issuing press
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releases about their work within W3C.</p>
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<p>The Team makes every effort to ensure the persistence and availability of
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the following public information:</p>
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<ul>
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<li><a href="tr.html#Reports">W3C technical reports</a> whose publication has
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been approved by the Director. Per the Membership Agreement, W3C technical
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reports (and software) are available free of charge to the general public;
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(refer to the <a href=
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"http://www.w3.org/Consortium/Legal/copyright-documents">W3C Document
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License</a> [<a href="refs.html#ref-doc-license">PUB18</a>]).</li>
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<li>A <a href="http://www.w3.org/Consortium/#mission">mission statement</a>
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[<a href="refs.html#ref-mission">PUB15</a>] that explains the purpose and
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mission of W3C, the key benefits for Members, and the organizational structure
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of W3C.</li>
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<li>Legal documents, including the <a href=
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"http://www.w3.org/Consortium/Agreement/Member-Agreement">Membership
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Agreement</a> [<a href="refs.html#ref-member-agreement">PUB6</a>]) and
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documentation of any legal commitments W3C has with other entities.</li>
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<li>The Process Document.</li>
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<li>Public results of W3C Activities and <a href=
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"events.html#GAEvents">Workshops</a>.</li>
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</ul>
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<p>To keep the Members abreast of W3C meetings, Workshops, and review
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deadlines, the Team provides them with a regular (e.g., weekly) news service
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and maintains a <a href="http://www.w3.org/Member/Eventscal">calendar</a>
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[<a href="refs.html#ref-calendar">MEM3</a>] of official W3C events. Members are
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encouraged to send schedule and event information to the Team for inclusion on
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this calendar.</p>
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<h3>4.1 <a name="confidentiality-levels" id=
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"confidentiality-levels">Confidentiality Levels</a></h3>
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<p>There are three principal levels of access to W3C information (on the W3C
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Web site, in W3C meetings, etc.): public, Member-only, and Team-only.</p>
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<p>While much information made available by W3C is public, <a name=
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"Member-only" id="Member-only">"Member-only" information</a> is available to
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authorized parties only, including representatives of Member organizations,
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<a href="groups.html#invited-expert-wg">Invited Experts</a>, the Advisory
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Board, the TAG, and the Team. For example, the <a href=
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"groups.html#WGCharter">charter</a> of some Working Groups may specify a
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Member-only confidentiality level for group proceedings.</p>
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<p><a name="Team-only" id="Team-only">"Team-only" information</a> is available
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to the Team and other authorized parties.</p>
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<p>Those authorized to access Member-only and Team-only information:</p>
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<ul>
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<li><span class="rfc2119">MUST</span> treat the information as confidential
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within W3C,</li>
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<li><span class="rfc2119">MUST</span> use reasonable efforts to maintain the
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proper level confidentiality, and</li>
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<li><span class="rfc2119">MUST NOT</span> release this information to the
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general public or press.</li>
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</ul>
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<p>The Team <span class="rfc2119">MUST</span> provide mechanisms to protect the
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confidentiality of Member-only information and ensure that authorized parties
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have proper access to this information. Documents <span class=
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"rfc2119">SHOULD</span> clearly indicate whether they require Member-only
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confidentiality. Individuals uncertain of the confidentiality level of a piece
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of information <span class="rfc2119">SHOULD</span> contact the Team.</p>
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<p>Advisory Committee representatives <span class="rfc2119">MAY</span>
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authorize Member-only access to <a href="policies.html#member-rep">Member
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representatives</a> and other individuals employed by the Member who are
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considered appropriate recipients. For instance, it is the responsibility of
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the Advisory Committee representative and other employees and official
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representatives of the organization to ensure that Member-only news
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announcements are distributed for internal use only within their organization.
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Information about Member mailing lists is available in the <a href=
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"http://www.w3.org/Member/Intro">New Member Orientation</a>.</p>
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<h4>4.1.1 <a name="confidentiality-change" id="confidentiality-change">Changing
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Confidentiality Level</a></h4>
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<p>As a benefit of membership, W3C provides some Team-only and Member-only
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channels for certain types of communication. For example, Advisory Committee
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representatives can send <a href="acreview.html#ACReview">reviews</a> to a
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Team-only channel. However, for W3C processes with a significant public
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component, such as the technical report development process, it is also
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important for information that affects decision-making to be publicly
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available. The Team <span class="rfc2119">MAY</span> need to communicate
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Team-only information to a Working Group or the public. Similarly, a Working
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Group whose proceedings are Member-only <span class="rfc2119">MUST</span> make
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public information pertinent to the technical report development process.</p>
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<p>This document clearly indicates which information <span class=
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"rfc2119">MUST</span> be available to Members or the public, even though that
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information was initially communicated on Team-only or Member-only channels.
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Only the Team and parties authorized by the Team change the level of
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confidentiality of this information. When doing so:</p>
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<ol>
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<li>The Team <span class="rfc2119">MUST</span> use a version of the information
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that was expressly provided by the author for the new confidentiality level. In
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Calls for Review and other similar messages, the Team <span class=
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"rfc2119">SHOULD</span> remind recipients to provide such alternatives.</li>
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<li>The Team <span class="rfc2119">MUST NOT</span> attribute the version for
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the new confidentiality level to the author without the author's consent.</li>
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<li>If the author has not conveyed to the Team a version that is suitable for
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another confidentiality level, the Team <span class="rfc2119">MAY</span> make
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available a version that reasonably communicates what is required, while
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respecting the original level of confidentiality, and without attribution to
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the original author.</li>
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</ol>
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<div class="noprint">
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<div class="navbar"><map name="navbar-bottom" title="Navigation Bar" id=
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"navbar-bottom">
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<hr />
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<p>[<a accesskey="n" rel="Next" href="activities.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="policies.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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</map></div>
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</div>
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</body>
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</html>