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author charles
Tue, 11 Oct 2016 12:13:34 +0200
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<!DOCTYPE html>
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<html lang="en">
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  <head>
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    <meta charset="utf-8">
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    <meta name="keywords" content="W3C Process, Consortium, Team, Recommendation, Advisory Committee,
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Advisory Board, Working Group, Coordination Group, Interest Group, W3C Activity, Workshop, charter, Working Draft, Process Document, Candidate Recommendation, Director, Proposed Recommendation, Submission request">
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    <link rel="stylesheet" type="text/css" href="https://www.w3.org/StyleSheets/TR/base.css">
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    <title>World Wide Web Consortium Process Document</title>
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    <style type="text/css">
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     .about { margin-left: 3em; margin-right: 3em; font-size: .83em}
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     table { margin-left: auto; margin-right: auto }
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     .diagram { text-align: center; margin: 2.5em 0 }
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      .issue:before {content: "Issue: "}
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      .issue {border: 2px dashed red; background-color: #ffa;}
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      .issue .issue {background-color: #fcc;}
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      .rfc2119 {font-variant:small-caps}
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/*for the SVG - navigation highlighting */
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     :focus path, :focus polygon, :focus ellipse { stroke-width: 4}
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     g g:hover path, g g:hover polygon, g g:hover ellipse { stroke-width: 4}
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     :focus text, g g:hover text { stroke: black; stroke-width: .5}
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</style> <!--[if lt IE 9]><script src='undefined://www.w3.org/2008/site/js/html5shiv.js'></script><![endif]-->
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  </head>
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  <body>
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    <div class="head"><a href="https://www.w3.org/"><img alt="W3C" src="https://www.w3.org/Icons/w3c_home" height="48" width="72"></a>
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      <h1>W3C Editor's Draft Process Document</h1>
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      <h2 class="notoc">11 October 2016 Editor's Draft</h2>
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      <dl>
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        <dt>Latest Editor's version:</dt>
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         <dd><a href="https://dvcs.w3.org/hg/AB/raw-file/default/cover.html">https://dvcs.w3.org/hg/AB/raw-file/default/cover.html</a></dd>
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        <dt>Latest operative version:</dt>
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         <dd><a href="https://www.w3.org/Consortium/Process/">https://www.w3.org/Consortium/Process/</a></dd>
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        <dt>Editor:</dt>
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         <dd>Charles McCathie Nevile, <a style="color:black" href="http://yandex.com"><span style="color: red;">Y</span>andex</a> —
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           <a style="color:black" href="http://yandex.ru"><span style="color: red;">Я</span>ндекс</a></dd>
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        <dt>Previous editor:</dt>
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        <dd>Ian Jacobs, <a href="https://www.w3.org/">W3C</a></dd>
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      </dl>
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      <p class="copyright"><a href="https://www.w3.org/Consortium/Legal/ipr-notice#Copyright">Copyright</a> © 1996-2016
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        <a href="/"><abbr title="World Wide Web Consortium">W3C</abbr></a><sup>®</sup>
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        (<a href="https://www.csail.mit.edu/"><abbr title="Massachusetts Institute of Technology">MIT</abbr></a>,
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        <a href="http://www.ercim.eu/"><abbr title="European Research Consortium for Informatics and Mathematics">ERCIM</abbr></a>,
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        <a href="http://www.keio.ac.jp/">Keio</a>, <a href="http://ev.buaa.edu.cn/">Beihang</a>), All Rights Reserved. W3C
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        <a href="/Consortium/Legal/ipr-notice#Legal_Disclaimer">liability</a>,
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        <a href="/Consortium/Legal/ipr-notice#W3C_Trademarks">trademark</a>,
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        <a rel="Copyright" href="/Consortium/Legal/copyright-documents">document use</a> and
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        <a rel="Copyright" href="/Consortium/Legal/copyright-software">software licensing</a> rules apply. Your interactions
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        with this site are in accordance with our <a href="/Consortium/Legal/privacy-statement#Public">public</a> and
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        <a href="/Consortium/Legal/privacy-statement#Members">Member</a> privacy statements.</p>
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      <hr></div>
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    <h2 class="notoc"><a id="abstract">Abstract</a></h2>
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    <p>The mission of the World Wide Web Consortium (<abbr>W3C</abbr>) is to lead the World Wide Web to its full potential by
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      developing common protocols that promote its evolution and ensure its interoperability. The W3C Process Document describes 
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      the organizational structure of the W3C and the processes related to the responsibilities and functions they exercise to
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      enable W3C to accomplish its mission. This document does not describe the internal workings of the Team or W3C's public 
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      communication mechanisms.</p>
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    <p>For more information about the W3C mission and the history of W3C, please refer to
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      <a href="https://www.w3.org/Consortium/">About W3C</a> [<a href="#ref-mission">PUB15</a>].</p>
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    <h2 class="notoc" id="status">Status of this Document</h2>
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    <p>W3C, including all existing chartered groups, follows the
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      <a href="https://www.w3.org/Consortium/Process/">most recent operative Process Document</a> announced to the Membership.</p>
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    <p>This document is developed by the Advisory Board's Process Task Force working within the
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      <a href="https://www.w3.org/community/w3process/">Revising W3C Process Community Group</a> (which anyone can join).
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      This is the 11 October 2016 Editor's draft for the proposed next version of the W3C Process Document. This document is
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      based on the <a href="http://www.w3.org/2015/Process-20150901/">1 September 2015 Process Document</a>, which is the
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      currently operative W3C Process.</p>
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    <p>This draft is proposed to the W3C Advisory Board, for approval to request formal Advisory Committee review on whether
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      to adopt this as the new operative Process document.</p>
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    <p>Further revision is expected to take place in a new version of the Process as required.</p>
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    <p>A <a href="#changes">history of changes</a> since the 1 September 2015 Process Document is provided. A log of
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      <a href="https://dvcs.w3.org/hg/AB/">all changes in diff format</a> is available, as is an
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      <a href="https://dvcs.w3.org/hg/AB/raw-file/default/161011-150901-diff.html">"HTML diff-marked" comparison</a>
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      to the 1 September document</a>.</p>
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    <p>Comment is invited on the draft. Please send comments to
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      <a href="mailto:public-w3process@w3.org">public-w3process@w3.org</a>
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     (<a href="https://lists.w3.org/Archives/Public/public-w3process/">Mailing list archive</a>, publicly available) or to
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     process-issues@w3.org (<a href="https://lists.w3.org/Archives/Member/process-issues">Member-only archive</a>). A
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     <a href="https://www.w3.org/community/w3process/track/">Public Issue Tracker</a> is available online. </p>
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    <h2 class="notoc" id="pp">Relation of Process Document to Patent Policy</h2>
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    <p>W3C Members' attention is called to the fact that provisions of the Process Document are binding on Members per the
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      <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
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      [<a href="#ref-member-agreement">PUB6</a>]. The Patent Policy
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      <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]
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      is incorporated by normative reference as a part of the Process Document, and is thus equally binding.</p>
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    <p>The Patent Policy places additional obligations on Members, Team, and other participants in W3C.
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      The Process Document does not restate those requirements but includes references to them.
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      The Process Document and Patent Policy have been designed to allow them to evolve independently.</p>
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    <p>In the Process Document, the term "participant" refers to an individual, not an organization.</p>
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    <h2 class=".notoc">Conformance and specialized terms</h2>
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    <p>The terms <em class="rfc2119">must</em>, <em class="rfc2119">must not</em>, <em class="rfc2119">should</em>,
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      <em class="rfc2119">should not</em>, <em class="rfc2119">required</em>, and <em class="rfc2119">may</em> are used
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      in accordance with <a href="http://www.ietf.org/rfc/rfc2119.txt">RFC 2119</a> [<a href="#ref-RFC2119">RFC2119</a>].
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      The term <dfn><em class="rfc2119">not required</em></dfn> is equivalent to the term
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      <em class="rfc2119">may</em> as defined in [<a href="#ref-RFC2119">RFC2119</a>].</p>
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    <p>Some terms have been capitalized in this document (and in other W3C materials) to indicate that they are entities
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      with special relevance to the W3C Process. These terms are defined within this document, and readers are reminded that the
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      ordinary English definitions are insufficient for the purpose of understanding this document.</p>
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    <div class="toc" role="navigation">
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      <h2 class="notoc" id="toc">Table of Contents</h2>
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      <div class="noprint">
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        <ul class="toc">
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          <li class="tocline2"><a href="#Intro" class="tocxref">1 Introduction</a></li>
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          <li class="tocline2"><a href="#Organization" class="tocxref">2 Members, Advisory Committee, Team, Advisory Board, Technical
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              Architecture Group</a></li>
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          <li class="tocline2"><a href="#Policies" class="tocxref">3 General Policies for W3C Groups</a></li>
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          <li class="tocline2"><a href="#dissemination" class="tocxref">4 Dissemination Policies</a></li>
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          <li class="tocline2"><a href="#GAGeneral" class="tocxref">5 Working Groups and Interest Groups</a></li>
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          <li class="tocline2"><a href="#Reports" class="tocxref">6 W3C Technical Report Development Process</a></li>
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          <li class="tocline2"><a href="#ReviewAppeal" class="tocxref">7 Advisory Committee Reviews, Appeals, and Votes</a></li>
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          <li class="tocline2"><a href="#GAEvents" class="tocxref">8 Workshops and Symposia</a></li>
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          <li class="tocline2"><a href="#Liaisons" class="tocxref">9 Liaisons</a></li>
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          <li class="tocline2"><a href="#Submission" class="tocxref">10 Member Submission Process</a></li>
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          <li class="tocline2"><a href="#GAProcess" class="tocxref">11 Process Evolution</a></li>
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          <li class="tocline2"><a href="#references" class="tocxref">12 References</a></li>
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          <li class="tocline2"><a href="#acks" class="tocxref">13 Acknowledgments</a></li>
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          <li class="tocline2"><a href="#changes" class="tocxref">14 Changes</a></li>
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        </ul>
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      </div>
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    </div>
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    <div class="longtoc">
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      <div class="noprint">
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        <h3 class="notoc" id="fulltoc">Expanded table of contents</h3>
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      </div>
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      <ul class="toc">
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        <li class="tocline2"><a href="#Intro">1 Introduction</a></li>
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        <li class="tocline2"><a href="#Organization">2 Members, Advisory Committee, Team, Advisory Board, Technical Architecture Group</a>
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            <li class="tocline3"><a href="#Members">2.1 Members</a>
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                <li class="tocline4"><a href="#MemberBenefits">2.1.1 Rights of Members</a></li>
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                <li class="tocline4"><a href="#RelatedAndConsortiumMembers">2.1.2 Member Consortia, and Related Members</a></li>
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                <li class="tocline4"><a href="#AC">2.1.3 Advisory Committee (AC)</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#Team">2.2 The W3C Team</a>
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                <li class="tocline4"><a href="#TeamSubmission">2.2.1 Team Submissions</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#AB">2.3 Advisory Board (AB)</a>
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                <li class="tocline4"><a href="#ABParticipation">2.3.1 Advisory Board Participation</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#TAG">2.4 Technical Architecture Group (TAG)</a>
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                <li class="tocline4"><a href="#tag-participation">2.4.1 Technical Architecture Group Participation</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#AB-TAG-participation">2.5 Advisory Board and Technical Architecture Group Participation</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#AB-TAG-constraints">2.5.1 Advisory Board and Technical Architecture Group Participation
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                    Constraints</a></li>
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                <li class="tocline4"><a href="#AB-TAG-elections">2.5.2 Advisory Board and Technical Architecture Group Elections</a></li>
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                <li class="tocline4"><a href="#AB-TAG-vacated">2.5.3 Advisory Board and Technical Architecture Group Vacated Seats</a></li>
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              </ul>
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            </li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#Policies">3 General Policies for W3C Groups</a>
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            <li class="tocline3"><a href="#ParticipationCriteria">3.1 Individual Participation Criteria</a>
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                <li class="tocline4"><a href="#coi">3.1.1 Conflict of Interest Policy</a></li>
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                <li class="tocline4"><a href="#member-rep">3.1.2 Individuals Representing a Member Organization</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#GeneralMeetings">3.2 Meetings</a></li>
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            <li class="tocline3"><a href="#Consensus">3.3 Consensus</a>
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                <li class="tocline4"><a href="#managing-dissent">3.3.1 Managing Dissent</a></li>
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                <li class="tocline4"><a href="#WGArchiveMinorityViews">3.3.2 Recording and Reporting Formal Objections</a></li>
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                <li class="tocline4"><a href="#formal-address">3.3.3 Formally Addressing an Issue</a></li>
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                <li class="tocline4"><a href="#WGChairReopen">3.3.4 Reopening a Decision When Presented With New Information</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#Votes">3.4 Votes</a></li>
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            <li class="tocline3"><a href="#WGAppeals">3.5 Appeal of a Chair's Decision</a></li>
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            <li class="tocline3"><a href="#resignation">3.6 Resignation from a Group</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#dissemination">4 Dissemination Policies</a>
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            <li class="tocline3"><a href="#confidentiality-levels">4.1 Confidentiality Levels</a>
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                <li class="tocline4"><a href="#confidentiality-change">4.1.1 Changing Confidentiality Level</a></li>
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              </ul>
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        </li>
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        <li class="tocline2"><a href="#GAGeneral">5 Working Groups and Interest Groups</a>
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            <li class="tocline3"><a href="#ReqsAllGroups">5.1 Requirements for All Working and Interest Groups</a></li>
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            <li class="tocline3"><a href="#GroupsWG">5.2 Working Groups and Interest Groups</a>
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                <li class="tocline4"><a href="#group-participation">5.2.1 Working Group and Interest Group Participation Requirements</a></li>
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                <li class="tocline4"><a href="#WGCharterDevelopment">5.2.2 Working Group and Interest Group Charter Development</a></li>
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                <li class="tocline4"><a href="#CharterReview">5.2.3 Advisory Committee Review of a Working Group or Interest Group Charter</a></li>
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                <li class="tocline4"><a href="#cfp">5.2.4 Call for Participation in a Working Group or Interest Group</a></li>
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                <li class="tocline4"><a href="#charter-extension">5.2.5 Working Group and Interest Group Charter Extension</a></li>
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                <li class="tocline4"><a href="#WGCharter">5.2.6 Working Group and Interest Group Charters</a></li>
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                <li class="tocline4"><a href="#GeneralTermination">5.2.7 Working Group and Interest Group Closure</a></li>
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              </ul>
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        <li class="tocline2"><a href="#Reports">6 W3C Technical Report Development Process</a>
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            <li><a href="#rec-advance">6.1 W3C Technical Reports</a>
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                <li><a href="#recs-and-notes" id="return-to-wg">6.1.1 Recommendations and Notes</a></li>
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                <li><a href="#maturity-levels">6.1.2 Maturity Levels</a></li>
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              </ul>
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            <li><a href="#requirements-and-definitions">6.2 General requirements and definitions</a>
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                <li><a href="#general-requirements">6.2.1 General requirements for Technical Reports</a></li>
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                <li><a href="#transition-reqs">6.2.2 Advancement on the Recommendation Track</a>
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                    <li><a href="#substantive-change">6.2.2.1 Substantive Change</a></li>
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                  </ul>
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                <li><a href="#doc-reviews">6.2.3 Reviews and Review Responsibilities</a>
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                  <ul class="toc">
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                    <li><a href="#wide-review">6.2.3.1 Wide Review</a></li>
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                  </ul>
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                </li>
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                <li><a href="#implementation-experience">6.2.4 Implementation Experience</a> </li>
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                <li><a href="#correction-classes">6.2.5 Classes of Changes to a Recommendation</a></li>
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              </ul>
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            </li>
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            <li><a href="#working-draft">6.3 Working Draft</a>
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              <ul class="toc">
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                <li><a href="#first-wd">6.3.1 First Public Working Draft</a></li>
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                <li><a href="#revised-wd">6.3.2 Revising Public Working Drafts</a></li>
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                <li><a href="#tr-end">6.3.3 Stopping work on a specification</a></li>
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              </ul>
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            </li>
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            <li><a href="#candidate-rec" id="cfi">6.4 Candidate Recommendation</a>
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              <ul class="toc">
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                <li><a href="#revised-cr">6.4.1 Revising a Candidate Recommendation</a></li>
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              </ul>
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            </li>
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            <li> <a href="#rec-pr" id="cfr">6.5 Proposed Recommendation</a></li>
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            <li> <a href="#rec-publication">6.6 W3C Recommendation</a></li>
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            <li><a href="#rec-modify">6.7 Modifying a W3C Recommendation</a>
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              <ul class="toc">
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                <li><a href="#errata">6.7.1 Errata Management</a></li>
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                <li><a href="#revised-rec" id="cfr-edited">6.7.2 Revising a Recommendation</a></li>
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              </ul>
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            </li>
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            <li><a href="#Note">6.8 Publishing a Working Group or Interest Group Note</a></li>
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            <li><a href="#rec-rescind">6.9 Obsoleting or Rescinding a W3C Recommendation</a></li>
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            <li><a href="#further-reading">Further reading</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#ReviewAppeal">7 Advisory Committee Reviews, Appeals, and Votes</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#ACReview">7.1 Advisory Committee Reviews</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#ACReviewStart">7.1.1 Start of a Review Period</a></li>
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                <li class="tocline4"><a href="#ACReviewAfter">7.1.2 After the Review Period</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#ACAppeal">7.2 Appeal by Advisory Committee Representatives</a></li>
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            <li class="tocline3"><a href="#ACVotes">7.3 Advisory Committee Votes</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#GAEvents">8 Workshops and Symposia</a></li>
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        <li class="tocline2"><a href="#Liaisons">9 Liaisons</a></li>
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        <li class="tocline2"><a href="#Submission">10 Member Submission Process</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#SubmissionRights">10.1 Submitter Rights and Obligations</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#SubmissionScope">10.1.1 Scope of Member Submissions</a></li>
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                <li class="tocline4"><a href="#SubmissionReqs">10.1.2 Information Required in a Submission Request</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#TeamSubmissionRights">10.2 Team Rights and Obligations</a></li>
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            <li class="tocline3"><a href="#SubmissionYes">10.3 Acknowledgment of a Submission Request</a></li>
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            <li class="tocline3"><a href="#SubmissionNo">10.4 Rejection of a Submission Request</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#GAProcess">11 Process Evolution</a></li>
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        <li class="tocline2"><a href="#references">12 References</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#public-refs">12.1 Public Resources</a></li>
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            <li class="tocline3"><a href="#member-refs">12.2 Member-only Resources</a></li>
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            <li class="tocline3"><a href="#other-refs">12.3 Other References</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#acks">13 Acknowledgments</a></li>
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        <li class="tocline2"><a href="#changes">14 Changes</a></li>
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      </ul>
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    </div>
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    <main>
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      <h2 id="Intro">1 Introduction</h2>
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      <p>Most W3C work revolves around the standardization of Web technologies. To accomplish this work, W3C follows processes that
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        promote the development of high-quality standards based on the <a href="#Consensus">consensus</a> of the Membership, Team, 
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        and public. W3C processes promote fairness, responsiveness, and progress: all facets of the W3C mission.
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        This document describes the processes W3C follows in pursuit of its mission.</p>
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      <p>Here is a general overview of how W3C standardizes a Web technology. In many cases, the goal of this work is a
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        <a href="#RecsW3C">W3C Recommendation</a> - a Web standard.</p>
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      <ol>
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        <li>People generate interest in a particular topic. For instance, Members express interest in the form 
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          of <a href="#Submission">Member Submissions</a>, and the <a href="#Team">Team</a> monitors work inside and outside of W3C
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          for signs of interest. Also, W3C is likely to organize a <a href="#GAEvents">Workshop</a> to bring people together to 
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          discuss topics that interest the W3C community.</li>
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        <li>When there is enough interest in a topic (e.g., after a successful Workshop and/or discussion on an
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          <a href="#ACCommunication">Advisory Committee mailing list</a>), the Director announces the development of a proposal for
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          one or more new <a href="#WGCharterDevelopment">Interest Group or Working Group charters</a>, depending on the breadth of
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          the topic of interest. W3C Members <a href="#CharterReview">review</a> the proposed charters. When there is support
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          within W3C for investing resources in the topic of interest, the Director approves the group(s) and they begin their
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          work.</li>
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        <li>There are three types of Working Group participants: <a href="#member-rep">Member representatives</a>,
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          <a href="#invited-expert-wg">Invited Experts</a>, and <a href="#Team">Team representatives</a>. Team representatives both
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          contribute to the technical work and help ensure the group's proper integration with the rest of W3C. The
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          <a href="#WGCharter">Working Group charter</a> sets expectations about each group's deliverables (e.g.,
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          <a href="#Reports">technical reports</a>, test suites, and tutorials).</li>
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        <li>Working Groups generally create specifications and guidelines that undergo cycles of revision and review as they
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          <a href="#rec-advance">advance to W3C Recommendation</a> status. The W3C process for producing these technical reports
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          includes significant review by the Members and public, and requirements that the Working Group be able to show 
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          implementation and interoperability experience. At the end of the process, the Advisory Committee reviews the mature
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          technical report, and if there is support, W3C publishes it as a <a href="#RecsW3C">Recommendation</a>.</li>
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      </ol>
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      <p>The Process Document promotes the goals of quality and fairness in technical decisions by encouraging
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        <a href="#Consensus">consensus</a>, requiring reviews (by both Members and public) as part of the
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        <a href="#Reports">technical report development process</a>, and through an
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        <a href="#ACAppeal">Advisory Committee Appeal process</a>.</p>
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      <p>The other sections of the Process Document:</p>
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      <ol>
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        <li>set forth <a href="#Policies">policies</a> for participation in W3C groups,</li>
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        <li>establish two permanent groups within W3C: the <a href="#TAG">Technical Architecture Group (TAG)</a>, to help resolve
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          Consortium-wide technical issues; and the <a href="#AB">Advisory Board (AB)</a>, to help resolve
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          Consortium-wide non-technical issues, and to manage the <a href="#GAProcess">evolution of the W3C process</a>, and</li>
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        <li>describe other interactions between the <a href="#Members">Members</a> (as represented by the
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          <a href="#AC">W3C Advisory Committee</a>), the Team, and the general public.</li>
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      </ol>
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      <h2 id="Organization">2 Members, Advisory Committee, Team, Advisory Board, Technical Architecture Group</h2>
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      <p>W3C's mission is to lead the Web to its full potential. W3C <a href="#Members">Member</a> organizations
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        provide resources to this end, and the W3C <a href="#Team">Team</a> provides the technical leadership
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        and organization to coordinate the effort.</p>
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   374
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      <h3 id="Members">2.1 Members</h3>
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   376
140
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      <p>W3C Members are primarily represented in W3C processes as follows:</p>
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diff changeset
   378
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      <ol>
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        <li>The <a href="#AC">Advisory Committee</a> is composed of one representative from each Member organization (refer to the
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   381
          <a href="#Member-only">Member-only</a> list of
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   382
          <a href="https://www.w3.org/Member/ACList">current Advisory Committee representatives</a>
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          [<a href="#ref-current-ac">MEM1</a>]).
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   384
          The Advisory Committee:
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          <ul>
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            <li>reviews plans for W3C at each <a href="#ACMeetings">Advisory Committee meeting</a>;</li>
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            <li>reviews formal proposals from the W3C Director: <a href="#CharterReview">Charter Proposals</a>,
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            <a href="#RecsPR">Proposed Recommendations</a>, and <a href="#GAProcess">Proposed Process Documents</a>.</li>
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            <li>elects the <a href="#AB">Advisory Board</a> participants other than the Advisory Board Chair.</li>
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            <li>elects 5 of the 9 participants on the <a href="#TAG">Technical Architecture Group</a>.</li>
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   391
          </ul>
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diff changeset
   392
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   393
          Advisory Committee representatives <em class="rfc2119">may</em> initiate an 
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   394
          <a href="#ACAppeal">Advisory Committee Appeal</a> in some cases described in this document.</li>
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   395
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        <li>Representatives of Member organizations participate in <a href="#GAGeneral">Working Groups and Interest Groups</a> and
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   397
          author and review <a href="#Reports">technical reports</a>.</li>
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   398
      </ol>
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diff changeset
   399
187
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   400
      <p id="MemberSubscription">W3C membership is open to all entities, as described in
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diff changeset
   401
        "<a href="https://www.w3.org/Consortium/join">How to Join W3C</a>" [<a href="#ref-join-w3c">PUB5</a>];
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diff changeset
   402
        (refer to the public list of <a href="https://www.w3.org/Consortium/Member/List">current W3C Members</a>
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parents: 186
diff changeset
   403
        [<a href="#ref-current-mem">PUB8</a>]). Organizations subscribe according to the
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diff changeset
   404
        <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
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diff changeset
   405
        [<a href="#ref-member-agreement">PUB6</a>]. The <a href="#Team">Team</a> <em class="rfc2119">must</em> ensure that
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   406
        Member participation agreements remain <a href="#Team-only">Team-only</a> and that no Member receives
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   407
        preferential treatment within W3C.</p>
201
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diff changeset
   408
187
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   409
      <p id="IndividualParticipation">W3C does not have a class of membership tailored to, or priced for individuals.
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diff changeset
   410
        However, an individual <em class="rfc2119">may</em> join W3C as an Affiliate Member. In this case the same
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   411
        restrictions pertaining to <a href="#MemberRelated">related Members</a> apply when the individual also
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   412
        <a href="#member-rep">represents</a> another W3C Member.</p>
174
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diff changeset
   413
140
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      <h4 id="MemberBenefits">2.1.1 Rights of Members</h4>
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diff changeset
   415
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   416
      <p>Each Member organization enjoys the following rights and benefits:</p>
174
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diff changeset
   417
140
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diff changeset
   418
      <ul>
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   419
        <li>A seat on the <a href="#AC">Advisory Committee</a>;</li>
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   420
        <li>Access to <a href="#Member-only">Member-only</a> information;</li>
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   421
        <li>The <a href="#Submission">Member Submission</a> process;</li>
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   422
        <li>Use of the W3C Member logo on promotional material and to publicize the Member's participation in W3C. For more
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   423
          information, please refer to the Member logo usage policy described in the
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diff changeset
   424
          <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> [<a href="#ref-new-member">MEM4</a>].</li>
140
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diff changeset
   425
      </ul>
174
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diff changeset
   426
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parents: 173
diff changeset
   427
      <p>Furthermore,  subject to further restrictions included in the Member Agreement, representatives of Member organizations
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diff changeset
   428
        participate in W3C as follows:</p>
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parents: 173
diff changeset
   429
140
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diff changeset
   430
      <ul>
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   431
        <li>In <a href="#GAGeneral">Working Groups and Interest Groups</a>.</li>
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   432
        <li>In <a href="#GAEvents">Workshops and Symposia</a>;</li>
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   433
        <li>On the Team, as <a href="#fellows">W3C Fellows</a>.</li>
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diff changeset
   434
      </ul>
174
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diff changeset
   435
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diff changeset
   436
      <p>The rights and benefits of W3C membership are contingent upon conformance to the processes described in this document.
201
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   437
        The vast majority of W3C Members faithfully follow the spirit as well as the letter of these processes. When
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diff changeset
   438
        serious and/or repeated violations do occur, and repeated attempts to address these violations have not
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diff changeset
   439
        resolved the situation, the  Director <em class="rfc2119">may</em> take disciplinary action.
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diff changeset
   440
        Arbitration in the case of further disagreement is governed by paragraph 19 of the Membership Agreement. Refer to the
174
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   441
        <a href="https://www.w3.org/2002/09/discipline">Guidelines for Disciplinary Action</a>
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diff changeset
   442
        [<a href="#ref-discipline-gl">MEM14</a>].</p>
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diff changeset
   443
180
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   444
      <h4 id="RelatedAndConsortiumMembers">2.1.2 Membership Consortia and related Members</h4>
187
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diff changeset
   445
180
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   446
      <h5 id="MemberConsortia">2.1.2.1 Membership Consortia</h5>
187
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diff changeset
   447
200
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diff changeset
   448
      <p>A "Member Consortium" means a consortium, user society, or association of two or more individuals, companies,
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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diff changeset
   449
        organizations or governments, or any combination of these entities which has the purpose of participating in a
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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diff changeset
   450
        common activity or pooling resources to achieve a common goal other than participation in, or achieving certain goals in,
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parents: 199
diff changeset
   451
        W3C. A joint-stock corporation or similar entity is not a "Member Consortium" merely because it has shareholders or
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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parents: 199
diff changeset
   452
        stockholders.  If it is not clear whether a prospective Member qualifies as a Member Consortium, the Director may
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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parents: 199
diff changeset
   453
        reasonably make the determination. For a Member Consortium, the rights and privileges of W3C Membership described in the
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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parents: 199
diff changeset
   454
        W3C Process Document extend to the Member Consortium's officers and staff, including their 
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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parents: 199
diff changeset
   455
        Advisory Committee representative.</p>
180
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diff changeset
   456
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
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   457
      <p>Member Consortia <em class="rfc2119">may</em> also designate up to four (or more at the Team's discretion) individuals
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parents: 179
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   458
        who, though not employed by the organization, <em class="rfc2119">may</em> exercise the rights of
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   459
        <a href="#member-rep">Member representatives</a>.
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charles
parents: 179
diff changeset
   460
191
ae79a49f0d07 Various editorial changes. See:
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parents: 190
diff changeset
   461
      <p>For Member Consortia that have individual people as members these individuals <em class="rfc2119">must</em> disclose
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   462
        their employment affiliation when participating in W3C work. Provisions for <a href="#MemberRelated">related Members</a>
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   463
        apply. Furthermore, these individuals <em class="rfc2119">must</em> represent the broad interests of the
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   464
        W3C Member organization and not the particular interests of their employers.</p>
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parents: 190
diff changeset
   465
201
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   466
      <p>For Member Consortia that have organizations as Members, all such designated representatives
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   467
        <em class="rfc2119">must</em> be an official representative of the Member organization
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   468
        (e.g. a Committee or Task Force Chairperson) and <em class="rfc2119">must</em> disclose their employment affiliation
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diff changeset
   469
        when participating in W3C work. Provisions for <a href="#MemberRelated">related Members</a> apply. 
180
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   470
        Furthermore, these individuals <em class="rfc2119">must</em> represent the broad interests of the W3C Member organization
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parents: 179
diff changeset
   471
        and not the particular interests of their employers.</p>
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diff changeset
   472
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
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parents: 179
diff changeset
   473
      <p>For all representatives of a Member Consortium, IPR commitments are made on behalf of the Member Consortium, unless a
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   474
        further IPR commitment is made by the individuals' employers.</p>
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diff changeset
   475
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
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diff changeset
   476
      <h5 id="MemberRelated">2.1.2.2 Related Members</h5>
187
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diff changeset
   477
180
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parents: 179
diff changeset
   478
      <p>In the interest of ensuring the integrity of the consensus process, Member involvement in some of the processes in this
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parents: 179
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   479
        document is affected by related Member status. As used herein, two Members are related if:</p>
140
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diff changeset
   480
      <ol>
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diff changeset
   481
        <li>Either Member is a subsidiary of the other, or</li>
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diff changeset
   482
        <li>Both Members are subsidiaries of a common entity, or</li>
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diff changeset
   483
        <li>The Members have an employment contract or consulting contract that affects W3C participation.</li>
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diff changeset
   484
      </ol>
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diff changeset
   485
      <p>A <em>subsidiary</em> is an organization of which effective control and/or majority ownership rests with another, single
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diff changeset
   486
        organization.</p>
180
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parents: 179
diff changeset
   487
      <p>Related Members <em class="rfc2119">must</em> disclose these relationships according to the mechanisms described in the
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parents: 179
diff changeset
   488
        <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> [<a href="#ref-new-member">MEM4</a>].</p>
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charles
parents: 179
diff changeset
   489
140
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diff changeset
   490
      <h4 id="AC">2.1.3 Advisory Committee (AC)</h4>
187
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parents: 186
diff changeset
   491
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diff changeset
   492
      <p>When an organization joins W3C (see "<a href="https://www.w3.org/Consortium/join">How to Join W3C</a>"
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parents: 186
diff changeset
   493
        [<a href="#ref-join-w3c">PUB5</a>]), it <em class="rfc2119">must</em> name its Advisory Committee representative as part
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parents: 186
diff changeset
   494
        of the Membership Agreement. The <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> explains how to
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parents: 186
diff changeset
   495
        subscribe or unsubscribe to Advisory Committee mailing lists, provides information about Advisory Committee Meetings,
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parents: 186
diff changeset
   496
        explains how to name a new Advisory Committee representative, and more. Advisory Committee representatives
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diff changeset
   497
        <em class="rfc2119">must</em> follow the <a href="#coi">conflict of interest policy</a> by disclosing information
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parents: 186
diff changeset
   498
        according to the mechanisms described in the New Member Orientation. See also the additional roles of
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diff changeset
   499
        Advisory Committee representatives described in the
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diff changeset
   500
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
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diff changeset
   501
      <p>Additional information for Members is available at the <a href="https://www.w3.org/Member/">Member Web site</a>
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parents: 186
diff changeset
   502
       [<a href="#ref-member-web">MEM6</a>].</p>
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charles
parents: 186
diff changeset
   503
140
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diff changeset
   504
      <h5 id="ACCommunication">2.1.3.1 Advisory Committee Mailing Lists</h5>
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parents: 139
diff changeset
   505
      <p>The Team <em class="rfc2119">must</em> provide two mailing lists for use by the Advisory Committee:</p>
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charles
parents: 139
diff changeset
   506
      <ol>
187
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parents: 186
diff changeset
   507
        <li>One for official announcements (e.g., those required by this document) from the Team to the Advisory Committee.
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   508
          This list is read-only for Advisory Committee representatives.</li>
140
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parents: 139
diff changeset
   509
        <li>One for discussion among Advisory Committee representatives. Though this list is primarily for Advisory Committee
187
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parents: 186
diff changeset
   510
          representatives, the Team <em class="rfc2119">must</em> monitor discussion and <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   511
          participate in discussion when appropriate. Ongoing detailed discussions <em class="rfc2119">should</em> be moved
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   512
          to other appropriate lists (new or existing, such as a mailing list created for a <a href="#GAEvents">Workshop</a>).</li>
140
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parents: 139
diff changeset
   513
      </ol>
187
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parents: 186
diff changeset
   514
      <p>An Advisory Committee representative <em class="rfc2119">may</em> request that additional individuals from their
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   515
        organization be subscribed to these lists. Failure to contain distribution internally <em class="rfc2119">may</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   516
        result in suspension of additional email addresses, at the discretion of the Team.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   517
140
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parents: 139
diff changeset
   518
      <h5 id="ACMeetings">2.1.3.2 Advisory Committee Meetings</h5>
187
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parents: 186
diff changeset
   519
      <p>The Team organizes a <a href="#ftf-meeting">face-to-face meeting</a> for the Advisory Committee 
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   520
        <span class="time-interval">twice a year</span>. The Team appoints the Chair of these meetings (generally the CEO).
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charles
parents: 186
diff changeset
   521
        At each Advisory Committee meeting, the Team <em class="rfc2119">should</em> provide an update to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   522
        Advisory Committee about:</p>
140
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parents: 139
diff changeset
   523
      <dl>
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parents: 139
diff changeset
   524
        <dt><em>Resources</em></dt>
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parents: 139
diff changeset
   525
        <dd>
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parents: 139
diff changeset
   526
          <ul>
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   527
            <li>The number of W3C Members at each level.</li>
140
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parents: 139
diff changeset
   528
            <li>An overview of the financial status of W3C.</li>
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charles
parents: 139
diff changeset
   529
          </ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   530
        </dd>
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charles
parents: 139
diff changeset
   531
        <dt><em>Allocations</em></dt>
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charles
parents: 139
diff changeset
   532
        <dd>
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charles
parents: 139
diff changeset
   533
          <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   534
            <li>The allocation of the annual budget, including size of the Team and their approximate deployment.</li>
187
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charles
parents: 186
diff changeset
   535
            <li>A list of all activities (including but not limited to Working and Interest Groups) and brief status statement
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   536
              about each, in particular those started or terminated since the previous Advisory Committee meeting.</li>
140
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charles
parents: 139
diff changeset
   537
            <li>The allocation of resources to pursuing <a href="#Liaisons">liaisons</a> with other organizations.</li>
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charles
parents: 139
diff changeset
   538
          </ul>
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charles
parents: 139
diff changeset
   539
        </dd>
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charles
parents: 139
diff changeset
   540
      </dl>
187
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charles
parents: 186
diff changeset
   541
      <p>Each Member organization <em class="rfc2119">should</em> send one <a href="#member-rep">representative</a> to each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   542
        Advisory Committee Meeting. In exceptional circumstances (e.g., during a period of transition between representatives
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   543
        from an organization),
140
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charles
parents: 139
diff changeset
   544
        the meeting Chair <em class="rfc2119">may</em> allow a Member organization to send two representatives to a meeting.</p>
187
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charles
parents: 186
diff changeset
   545
      <p>The Team <em class="rfc2119">must</em> announce the date and location of each Advisory Committee meeting no later than
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   546
        at the end of the previous meeting; <span class="time-interval">one year's</span> notice is preferred. The Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   547
        <em class="rfc2119">must</em>
140
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charles
parents: 139
diff changeset
   548
        announce the region of each Advisory Committee meeting at least <span class="time-interval">one year</span> in advance.</p>
187
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parents: 186
diff changeset
   549
      <p>More information about <a href="https://www.w3.org/Member/Meeting/">Advisory Committee meetings</a>
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charles
parents: 186
diff changeset
   550
        [<a href="#ref-ac-meetings">MEM5</a>] is available at the Member Web site.</p>
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charles
parents: 186
diff changeset
   551
140
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parents: 139
diff changeset
   552
      <h3 id="Team">2.2 The W3C Team</h3>
187
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parents: 186
diff changeset
   553
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   554
      <p>The Team consists of the Director, CEO, W3C paid staff, unpaid interns, and W3C Fellows.
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   555
        <dfn id="fellows">W3C Fellows</dfn> are Member employees working as part of the Team; see the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   556
        <a href="https://www.w3.org/Consortium/Recruitment/Fellows">W3C Fellows Program</a> [<a href="#ref-fellows">PUB32</a>].
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charles
parents: 186
diff changeset
   557
        The Team provides technical leadership about Web technologies, organizes and manages W3C activities to reach goals within
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   558
        practical constraints (such as resources available), and communicates with the Members and the public about 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   559
        the Web and W3C technologies.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   560
      <p>The Director and CEO <em class="rfc2119">may</em> delegate responsibility (generally to other individuals in the Team)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   561
        for any of their roles described in this document.</p>
174
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charles
parents: 173
diff changeset
   562
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   563
      <p>The <dfn id="def-Director">Director</dfn> is the lead technical architect at W3C. His responsibilities are identified
175
9d8c6442086a Editorial tweaks, link fixes, etc, as picked up by Ralph Swick and Mark Nottingham.
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parents: 174
diff changeset
   564
        throughout this document in relevant places. Some key ones include: assessing
174
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charles
parents: 173
diff changeset
   565
        <a href="#def-Consensus" id="DirectorDecision">consensus</a> within W3C for architectural choices, publication of
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   566
        <a href="#Reports">technical reports</a>, and chartering new Groups; appointing group <a href="#GeneralChairs">Chairs</a>;
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   567
        adjudicating as "tie-breaker" for <a href="#WGAppeals">Group decision appeals</a> and deciding on the outcome of formal
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   568
        objections; the Director is generally Chair of the <a href="#TAG">TAG</a>.</p>
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charles
parents: 173
diff changeset
   569
187
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charles
parents: 186
diff changeset
   570
      <p>Team administrative information such as Team salaries, detailed budgeting, and other business decisions are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   571
        <a href="#Team-only">Team-only</a>, subject to oversight by the Host institutions.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   572
      <p><strong>Note:</strong> W3C is not currently incorporated. For legal contracts, W3C is represented by four
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   573
        <dfn id="hosts">"Host" institutions</dfn>: Beihang University,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   574
        the European Research Consortium for Informatics and Mathematics (<abbr>ERCIM</abbr>),
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   575
        Keio University, and the Massachusetts Institute of Technology (<abbr>MIT</abbr>). Within W3C, the Host institutions are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   576
        governed by hosting agreements; the Hosts themselves are not W3C Members.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   577
140
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charles
parents: 139
diff changeset
   578
      <h4 id="TeamSubmission">2.2.1 Team Submissions</h4>
187
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charles
parents: 186
diff changeset
   579
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   580
      <p>Team members <em class="rfc2119">may</em> request that the Director publish information at the W3C Web site.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   581
        At the Director's discretion, these documents are published as "Team Submissions". These documents are analogous to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   582
        <a href="#Submission">Member Submissions</a> (e.g., in <a href="#SubmissionScope">expected scope</a>). However, there is
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   583
        no additional Team comment. The <a href="#DocumentStatus">document status section</a> of a Team Submission indicates
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   584
        the level of Team consensus about the published material.</p>
140
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charles
parents: 139
diff changeset
   585
      <p>Team Submissions are <strong>not</strong> part of the <a href="#Reports">technical report development process</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   586
      <p>The list of <a href="https://www.w3.org/TeamSubmission/">published Team Submissions</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   587
        [<a href="#ref-team-submission-list">PUB16</a>] is available at the W3C Web site.</p>
174
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charles
parents: 173
diff changeset
   588
140
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charles
parents: 139
diff changeset
   589
      <h3 id="AB">2.3 Advisory Board (AB)</h3>
174
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charles
parents: 173
diff changeset
   590
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   591
      <p>Created in March 1998, the Advisory Board provides ongoing guidance to the Team on issues of strategy, management,
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   592
        legal matters, process, and conflict resolution. The Advisory Board also serves the Members by tracking issues raised
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   593
        between Advisory Committee meetings, soliciting Member comments on such issues, and proposing actions to resolve these 
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   594
        issues. The Advisory Board manages the <a href="#GAProcess">evolution of the Process Document</a>. The Advisory Board hears
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   595
        a <a href="#SubmissionNo">Submission Appeal</a> when a Member Submission is rejected for reasons unrelated to Web
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   596
        architecture; see also the <a href="#TAG">TAG</a>.</p>
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   597
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   598
      <p>The Advisory Board is <strong>not</strong> a board of directors and has no decision-making authority within W3C;
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   599
        its role is strictly advisory.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   600
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   601
      <p>The Team <em class="rfc2119">must</em> make available a mailing list for the Advisory Board to use for its 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   602
        communication,confidential to the Advisory Board and Team.</p>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   603
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   604
      <p>The Advisory Board <em class="rfc2119">should</em> send a summary of each of its meetings to the Advisory Committee
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   605
        and other group Chairs. The Advisory Board <em class="rfc2119">should</em> also report on its activities at each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   606
        <a href="#ACMeetings">Advisory Committee meeting</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   607
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   608
      <p>Details about the Advisory Board (e.g., the list of Advisory Board participants, mailing list information, and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   609
        summaries of Advisory Board meetings) are available at the 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   610
        <a href="https://www.w3.org/2002/ab/">Advisory Board home page</a> [<a href="#ref-ab-home">PUB30</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   611
140
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charles
parents: 139
diff changeset
   612
      <h4 id="ABParticipation">2.3.1 Advisory Board Participation</h4>
187
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charles
parents: 186
diff changeset
   613
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   614
      <p>The Advisory Board consists of nine elected participants and a Chair. The Team appoints the Chair of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   615
        <a href="#AB">Advisory Board</a>, who is generally the CEO.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   616
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   617
      <p>The remaining nine Advisory Board participants are elected by the W3C Advisory Committee following the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   618
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   619
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   620
      <p>With the exception of the Chair, the terms of all Advisory Board participants are for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   621
        <span class="time-interval">two years</span>. Terms are staggered so that each year, either four or five terms expire.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   622
        If an individual is elected to fill an incomplete term, that individual's term ends at the normal expiration date of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   623
        that term. Regular Advisory Board terms begin on 1 July and end on 30 June.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   624
140
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charles
parents: 139
diff changeset
   625
      <h3 id="TAG">2.4 Technical Architecture Group (TAG)</h3>
187
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charles
parents: 186
diff changeset
   626
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   627
      <p>Created in February 2001, the mission of the TAG is stewardship of the Web architecture. There are three aspects to
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charles
parents: 186
diff changeset
   628
        this mission:</p>
140
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charles
parents: 139
diff changeset
   629
      <ol>
187
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charles
parents: 186
diff changeset
   630
        <li>to document and build consensus around principles of Web architecture and to interpret and clarify these
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   631
          principles when necessary;</li>
140
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charles
parents: 139
diff changeset
   632
        <li>to resolve issues involving general Web architecture brought to the TAG;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   633
        <li>to help coordinate cross-technology architecture developments inside and outside W3C.</li>
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charles
parents: 139
diff changeset
   634
      </ol>
174
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charles
parents: 173
diff changeset
   635
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   636
      <p>The TAG hears a <a href="#SubmissionNo">Submission Appeal</a> when a Member Submission is rejected for reasons related
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   637
        to Web architecture; see also the <a href="#AB">Advisory Board</a>.</p>
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   638
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   639
      <p>The TAG's scope is limited to technical issues about Web architecture. The TAG <em class="rfc2119">should not</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   640
        consider administrative, process, or organizational policy issues of W3C, which are generally addressed by the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   641
        W3C Advisory Committee, Advisory Board, and Team. Please refer to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   642
        <a href="https://www.w3.org/2004/10/27-tag">TAG charter</a> [<a href="#ref-tag-charter">PUB25</a>]
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   643
        for more information about the background and scope of the TAG, and the expected qualifications of TAG participants.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   644
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   645
      <p>The Team <em class="rfc2119">must</em> make available two mailing lists for the TAG:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   646
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   647
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   648
        <li>a public discussion (not just input) list for issues of Web architecture. The TAG will conduct its public business
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   649
          on this list.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   650
        <li>a <a href="#Member-only">Member-only</a> list for discussions within the TAG and for requests to the TAG that,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   651
          for whatever reason, cannot be made on the public list.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   652
      </ul>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   653
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   654
      <p>The TAG <em class="rfc2119">may</em> also request the creation of additional topic-specific, public mailing lists.
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   655
        For some TAG discussions (e.g.,  a <a href="#SubmissionNo">Submission Appeal</a>), the TAG <em class="rfc2119">may</em>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   656
        use a list that will be <a href="#Member-only">Member-only</a>.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   657
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   658
      <p>The TAG <em class="rfc2119">should</em> send a summary of each of its <a href="#GeneralMeetings">meetings</a> to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   659
        Advisory Committee and other group Chairs. The TAG <em class="rfc2119">should</em> also report on its activities at each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   660
        <a href="#ACMeetings">Advisory Committee meeting</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   661
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   662
      <p>When the TAG votes to resolve an issue, each TAG participant (whether appointed, elected, or the Chair) has one vote;
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   663
        see also the section on <a href="https://www.w3.org/2004/10/27-tag#Voting">voting in the TAG charter</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   664
       [<a href="#ref-tag-charter">PUB25</a>] and the general section on <a href="#Votes">votes</a> in this Process Document.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   665
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   666
      <p>Details about the TAG (e.g., the list of TAG participants, mailing list information, and summaries of TAG meetings)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   667
        are available at the <a href="https://www.w3.org/2001/tag/">TAG home page</a> [<a href="#ref-tag-home">PUB26</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   668
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   669
      <h4 id="tag-participation">2.4.1 Technical Architecture Group Participation</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   670
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   671
      <p>The TAG consists of eight elected or appointed participants and a Chair. The Team appoints the Chair of the TAG,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   672
        who is generally the <a href="#def-Director">Director</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   673
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   674
      <p>Three TAG participants are appointed by the Director. Appointees are <em class="rfc2119">not required</em> to be
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   675
        on the W3C Team. The Director <em class="rfc2119">may</em> appoint <a href="#fellows">W3C Fellows</a> to the TAG.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   676
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   677
      <p>The remaining five TAG participants are elected by the W3C Advisory Committee following the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   678
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   679
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   680
      <p>With the exception of the Chair, the terms of all TAG participants are for <span class="time-interval">two years</span>.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   681
        Terms are staggered so that each year, either two or three elected terms, and either one or two appointed terms expire.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   682
        If an individual is appointed or elected to fill an incomplete term, that individual's term ends at the normal
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   683
        expiration date of that term. Regular TAG terms begin on 1 February and end on 31 January.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   684
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   685
      <h3 id="AB-TAG-participation">2.5 Advisory Board and Technical Architecture Group Participation</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   686
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   687
      <p>Advisory Board and TAG participants have a special role within W3C: they are elected by the Membership and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   688
        appointed by the Director with the expectation that they will use their best judgment to find the best solutions
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   689
        for the Web, not just for any particular network, technology, vendor, or user. Advisory Board and TAG participants
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   690
        are expected to participate regularly and fully. Advisory Board and TAG participants <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   691
        attend <a href="#ACMeetings">Advisory Committee meetings</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   692
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   693
      <p>An individual participates on the Advisory Board or TAG from the moment the individual's term begins until the term ends
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   694
        or the seat is <a href="#AB-TAG-vacated">vacated</a>. Although Advisory Board and TAG participants do not advocate for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   695
        the commercial interests of their employers, their participation does carry the responsibilities associated with
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   696
        Member representation, Invited Expert status, or Team representation (as described in the section on the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   697
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>). See also the licensing obligations on
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   698
        TAG participants in <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   699
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>],
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
   700
        and the claim exclusion process of <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Exclusion">section 4</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   701
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   702
      <h4 id="AB-TAG-constraints">2.5.1 Advisory Board and Technical Architecture Group Participation Constraints</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   703
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   704
      <p>Given the few seats available on the Advisory Board and the TAG, and in order to ensure that the diversity of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   705
        W3C Members is represented:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   706
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   707
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   708
        <li>A Member organization is permitted at most one participant on the TAG except when having more than one participant
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   709
          is caused by a change of affiliation of an existing participant. At the completion of the next regularly scheduled
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   710
          election for the TAG, the Member organization <em class="rfc2119">must</em> have returned to having at most
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   711
          one participant.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   712
        <li>A Member organization is permitted at most one participant on the AB.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   713
        <li>An individual <em class="rfc2119">must not</em> participate on both the TAG and the AB.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   714
      </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   715
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   716
      <p>If, for whatever reason, these constraints are not satisfied (e.g., because an AB participant changes jobs),
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   717
        one participant <em class="rfc2119">must</em> cease AB participation until the situation has been resolved. If after
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   718
        <span class="time-interval">30 days</span> the situation has not been resolved, the Chair will declare one participant's
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   719
        seat to be vacant. When more than one individual is involved, the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   720
        <a href="#random">verifiable random selection procedure</a> described below will be used to choose one person for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   721
        continued participation.</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   722
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   723
      <h4 id="AB-TAG-elections">2.5.2 Advisory Board and Technical Architecture Group Elections</h4>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   724
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   725
      <p>The Advisory Board and a portion of the Technical Architecture Group are elected by the Advisory Committee, using a
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   726
        Single Transferable Vote system. An election begins when the Team sends a Call for Nominations to the Advisory Committee.
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   727
        Any Call for Nominations specifies the number of available seats, the deadline for nominations, details about the
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   728
        specific vote tabulation system selected by the Team for the election, and operational information. The Team 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   729
        <em class="rfc2119">may</em> modify the  tabulation system after the Call for Nominations but
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   730
        <em class="rfc2119">must</em> stabilize it no later than the Call for Votes. The Director <em class="rfc2119">should</em>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   731
        announce appointments no later than the start of a nomination period as part of the Call for Nominations.</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   732
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   733
      <p>Each Member (or group of <a href="#MemberRelated">related Members</a>) <em class="rfc2119">may</em> nominate one 
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   734
        individual. A nomination <em class="rfc2119">must</em> be made with the consent of the nominee. In order for
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   735
        an individual to be nominated as a Member representative, the individual <em class="rfc2119">must</em> qualify for 
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   736
        <a href="#member-rep">Member representation</a> and the Member's Advisory Committee representative
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   737
        <em class="rfc2119">must</em> include in the nomination the (same)
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   738
        <a href="#member-rep-info">information required for a Member representative in a Working Group</a>. In order for an
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   739
        individual to be nominated as an Invited Expert, the individual <em class="rfc2119">must</em> provide the (same)
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   740
        <a href="#inv-expert-info">information required for an Invited Expert in a Working Group</a> and the nominating
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   741
        Advisory Committee representative <em class="rfc2119">must</em> include that information in the nomination. 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   742
        In order for an individual to be nominated as a Team representative, the nominating Advisory Committee representative
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   743
        <em class="rfc2119">must</em> first secure approval from Team management. A nominee is
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   744
        <em class="rfc2119">not required</em> to be an employee of a Member organization, and <em class="rfc2119">may</em> be a
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   745
        <a href="#fellows">W3C Fellow</a>. Each nomination <em class="rfc2119">should</em> include a few informative paragraphs
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   746
        about the nominee.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   747
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   748
      <p>If, after the deadline for nominations, the number of nominees is:</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   749
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   750
      <ul>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   751
        <li>Equal to the number of available seats, those nominees are thereby elected. This situation constitutes a tie for the
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   752
          purposes of assigning <a href="#short-term">short terms</a>.</li>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   753
        <li>Less than the number of available seats, Calls for Nominations are issued until a sufficient number of people
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   754
          have been nominated. Those already nominated do not need to be renominated after a renewed call.</li>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   755
        <li>Greater than the number of available seats, the Team issues a Call for Votes that includes the names of
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   756
          all candidates, the number of available seats, the deadline for votes, details about the vote tabulation system
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   757
          selected by the Team for the election, and operational information.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   758
      </ul>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   759
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   760
      <p>When there is a vote, each Member (or group of <a href="#MemberRelated">related Members</a>)
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   761
        <em class="rfc2119">may</em> submit one ballot that ranks candidates in the Member's preferred order. Once the deadline
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   762
        for votes has passed, the Team announces the results to the Advisory Committee. In case of a tie the
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   763
        <a href="#random">verifiable random selection procedure</a> described below will be used to fill the available seats.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   764
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   765
      <p id="short-term">The shortest term is assigned to the elected candidate ranked lowest by the tabulation of votes, the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   766
        next shortest term to the next-lowest ranked elected candidate, and so on. In the case of a tie among those eligible for
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   767
        a short term, the <a href="#random">verifiable random selection procedure</a> described below will be used to assign the
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   768
        short term.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   769
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
   770
      <p>Refer to <a href="https://www.w3.org/2002/10/election-howto">How to Organize an Advisory Board or TAG election</a>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   771
       [<a href="#ref-election-howto">MEM15</a>] for more details.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   772
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   773
      <h5 id="random">2.5.2.1 Verifiable Random Selection Procedure</h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   774
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   775
      <p>When it is necessary to use a verifiable random selection process (e.g., in an AB or TAG election, to "draw straws"
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   776
        in case of a tie or to fill a short term), W3C uses the random and verifiable procedure defined in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   777
        <a href="http://www.ietf.org/rfc/rfc2777.txt">RFC 2777</a> [<a href="#ref-RFC2777">RFC2777</a>]. The procedure orders
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   778
        an input list of names (listed in alphabetical order by family name unless otherwise specified) into a
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   779
        "result order."</p>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   780
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   781
      <p>W3C applies this procedure as follows:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   782
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   783
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   784
        <li>When N people have tied for M (less than N) seats. In this case, only the names of the N individuals who tied
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   785
          are provided as input to the procedure. The M seats are assigned in result order.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   786
        <li>After all elected individuals have been identified, when N people are eligible for M (less than N) short terms.
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   787
          In this case, only the names of those N individuals are provided as input to the procedure. The short terms are
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   788
          assigned in result order.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   789
      </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   790
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   791
      <h4 id="AB-TAG-vacated">2.5.3 Advisory Board and Technical Architecture Group Vacated Seats</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   792
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   793
      <p>An Advisory Board or TAG participant's seat is vacated when either of the following occurs:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   794
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   795
        <li>the participant <a href="#resignation">resigns</a>, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   796
        <li>the Chair asks the participant to <a href="#resignation">resign</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   797
      </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   798
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   799
      <p>When an Advisory Board or TAG participant changes affiliations, as long as
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   800
        <a href="#AB-TAG-constraints">Advisory Board and TAG participation constraints</a> are respected, the individual
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   801
        <em class="rfc2119">may</em> continue to participate until the next regularly scheduled election for that group.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   802
        Otherwise, the seat is vacated.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   803
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   804
      <p>Vacated seats are filled according to this schedule:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   805
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   806
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   807
        <li>When an appointed TAG seat is vacated, the Director <em class="rfc2119">may</em> re-appoint someone immediately,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   808
          but no later than the next regularly scheduled election.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   809
        <li>When an elected seat on either the AB or TAG is vacated, the seat is filled at the next regularly scheduled election
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   810
          for the group unless the group Chair requests that W3C hold an election before then (for instance,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   811
          due to the group's workload). The group Chair <em class="rfc2119">should not</em> request an exceptional election
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   812
          if the next regularly scheduled election is fewer than three months away.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   813
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   814
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   815
      <h2 id="Policies">3 General Policies for W3C Groups</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   816
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   817
      <p>This section describes general policies for W3C groups regarding participation, meeting requirements, and
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   818
        decision-making. These policies apply to <span id="participant">participants</span> in the following groups:
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   819
        <a href="#AC">Advisory Committee</a>, <a href="#ABParticipation">Advisory Board</a>,
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   820
        <a href="#tag-participation">TAG</a>,
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   821
        <a href="#wgparticipant">Working Groups</a>, and <a href="#igparticipant">Interest Groups</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   822
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   823
      <h3 id="ParticipationCriteria">3.1 Individual Participation Criteria</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   824
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   825
      <p>There are three qualities an individual is expected to demonstrate in order to participate in W3C:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   826
      <ol>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   827
        <li>Technical competence in one's role</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   828
        <li>The ability to act fairly</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   829
        <li>Social competence in one's role</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   830
      </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   831
      <p>Advisory Committee representatives who nominate individuals from their organization for participation in W3C activities
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   832
        are responsible for assessing and attesting to the qualities of those nominees.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   833
      <p>See also the participation requirements described in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   834
        <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Disclosure">section 6</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   835
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   836
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   837
      <h4 id="coi">3.1.1 Conflict of Interest Policy</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   838
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   839
      <p>Individuals participating materially in W3C work <em class="rfc2119">must</em> disclose significant relationships when
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   840
       those relationships might reasonably be perceived as creating a conflict of interest with the individual's role at W3C.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   841
       These disclosures <em class="rfc2119">must</em> be kept up-to-date as the individual's affiliations change and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   842
       W3C membership evolves (since, for example, the individual might have a relationship with an organization that joins or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   843
       leaves W3C). Each section in this document that describes a W3C group provides more detail about the disclosure mechanisms
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   844
       for that group.</p>
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   845
      <p>The ability of an individual to fulfill a role within a group without risking a conflict of interest depends on
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   846
        the individual's affiliations. When these affiliations change, the individual's assignment to the role
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   847
        <em class="rfc2119">must</em> be evaluated. The role <em class="rfc2119">may</em> be reassigned according to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   848
        appropriate process. For instance, the Director <em class="rfc2119">may</em> appoint a new group Chair when the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   849
        current Chair changes affiliations (e.g., if there is a risk of conflict of interest, or if there is risk that the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   850
        Chair's new employer will be over-represented within a W3C activity).</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   851
      <p>The following are some scenarios where disclosure is appropriate:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   852
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   853
        <li>Paid consulting for an organization whose activity is relevant to W3C, or any consulting compensated with
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   854
          equity (shares of stock, stock options, or other forms of corporate equity).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   855
        <li>A decision-making role/responsibility (such as participating on the Board) in other organizations relevant to W3C.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   856
        <li>A position on a publicly visible advisory body, even if no decision making authority is involved.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   857
      </ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   858
      <p>Individuals seeking assistance on these matters <em class="rfc2119">should</em> contact the Team.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   859
      <p>Team members are subject to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   860
        <a href="https://www.w3.org/2000/09/06-conflictpolicy">W3C Team conflict of interest policy</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   861
        [<a href="#ref-coi">PUB23</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   862
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   863
      <h4 id="member-rep">3.1.2 Individuals Representing a Member Organization</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   864
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   865
      <p>Generally, individuals representing a Member in an official capacity within W3C are employees of the
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   866
        Member organization.
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   867
        However, an Advisory Committee representative <em class="rfc2119">may</em> designate a non-employee to represent the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   868
        Member. Non-employee Member representatives <em class="rfc2119">must</em> disclose relevant affiliations to the Team and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   869
        to any group in which the individual participates.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   870
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   871
      <p>In exceptional circumstances (e.g., situations that might jeopardize the progress of a group or create a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   872
        <a href="#coi">conflict of interest</a>), the <a href="#def-Director">Director</a> <em class="rfc2119">may</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   873
        decline to allow an individual designated by an Advisory Committee representative to participate in a group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   874
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   875
      <p>A group charter <em class="rfc2119">may</em> limit the number of individuals representing a W3C Member (or group of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   876
        <a href="#MemberRelated">related Members</a>).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   877
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   878
      <h3 id="GeneralMeetings">3.2 Meetings</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   879
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   880
      <p>W3C groups (including the <a href="#ACMeetings">Advisory Committee</a>, <a href="#AB">Advisory Board</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   881
        <a href="#TAG">TAG</a>, and <a href="#GroupsWG">Working Groups</a>) <em class="rfc2119">should</em> observe the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   882
        meeting requirements in this section.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   883
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   884
      <p>W3C distinguishes two types of meetings:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   885
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   886
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   887
        <li>A <dfn id="ftf-meeting">face-to-face meeting</dfn> is one where most of the attendees are expected to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   888
          participate in the same physical location.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   889
        <li>A <dfn id="distributed-meeting">distributed meeting</dfn> is one where most of the attendees are expected
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   890
          to participate from remote locations (e.g., by telephone, video conferencing, or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   891
          <abbr title="Internet Relay Chat">IRC</abbr>).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   892
      </ol>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   893
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   894
      <p>A Chair <em class="rfc2119">may</em> invite an individual with a particular expertise to attend a meeting on
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   895
        an exceptional basis. This person is a meeting guest, not a group <a href="#participant">participant</a>. Meeting guests
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   896
        do not have <a href="#Votes">voting rights</a>. It is the responsibility of the Chair to ensure that all meeting guests
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   897
        respect the chartered <a href="#confidentiality-levels">level of confidentiality</a> and other group requirements.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   898
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   899
      <p>Meeting announcements <em class="rfc2119">should</em> be sent to all appropriate group mailing lists, i.e., those most
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   900
        relevant to the anticipated meeting participants.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   901
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   902
      <p>The following table lists requirements for organizing a meeting:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   903
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   904
      <table border="1">
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   905
        <tbody>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   906
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   907
            <th><br>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   908
            </th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   909
            <th>Face-to-face meetings</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   910
            <th>Distributed meetings</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   911
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   912
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   913
            <th>Meeting announcement (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   914
            <td><span class="time-interval">eight weeks<sup>*</sup></span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   915
            <td><span class="time-interval">one week<sup>*</sup></span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   916
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   917
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   918
            <th>Agenda available (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   919
            <td><span class="time-interval">two weeks</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   920
            <td><span class="time-interval">24 hours</span> (or longer if a meeting is scheduled after a weekend or holiday)</td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   921
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   922
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   923
            <th>Participation confirmed (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   924
            <td><span class="time-interval">three days</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   925
            <td><span class="time-interval">24 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   926
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   927
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   928
            <th>Action items available (after)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   929
            <td><span class="time-interval">three days</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   930
            <td><span class="time-interval">24 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   931
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   932
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   933
            <th>Minutes available (after)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   934
            <td><span class="time-interval">two weeks</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   935
            <td><span class="time-interval">48 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   936
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   937
        </tbody>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   938
      </table>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   939
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   940
      <p><sup>*</sup> To allow proper planning (e.g., travel arrangements), the Chair is responsible for giving sufficient
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   941
        advance notice about the date and location of a meeting. Shorter notice for a meeting is allowed provided that there
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   942
        are no objections from group participants.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   943
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   944
      <h3 id="Consensus">3.3 Consensus</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   945
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   946
      <p>Consensus is a core value of W3C. To promote consensus, the W3C process requires Chairs to ensure that groups consider
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   947
        all legitimate views and objections, and endeavor to resolve them, whether these views and objections are expressed by
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   948
        the active participants of the group or by others (e.g., another W3C group, a group in another organization, or the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   949
        general public). Decisions <em class="rfc2119">may</em> be made during meetings (<a href="#ftf-meeting">face-to-face</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   950
        or <a href="#distributed-meeting">distributed</a>) as well as through email. <strong>Note:</strong> The Director, CEO,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   951
        and COO have the role of assessing consensus within the Advisory Committee.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   952
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   953
      <p>The following terms are used in this document to describe the level of support for a decision among a set of eligible
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   954
        individuals:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   955
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   956
        <li><dfn id="def-Consensus">Consensus</dfn>: A substantial number of individuals in the set support the decision and
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   957
          nobody in the set registers a <a href="#FormalObjection">Formal Objection</a>. Individuals in the set
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   958
          <em class="rfc2119">may</em> abstain.
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   959
          Abstention is either an explicit expression of no opinion or silence by an individual in the set.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   960
          <dfn id="def-Unanimity">Unanimity</dfn> is the particular case of consensus where all individuals in the set support
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   961
          the decision (i.e., no individual in the set abstains).</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   962
        <li><dfn id="def-Dissent">Dissent</dfn>: At least one individual in the set registers a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   963
          <a href="#FormalObjection">Formal Objection</a>.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   964
      </ol>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   965
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   966
      <p>By default, the set of individuals eligible to participate in a decision is the set of group participants. The
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   967
        Process Document does not require a quorum for decisions (i.e., the minimal number of eligible participants required
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   968
        to be present before the Chair can call a question). A charter <em class="rfc2119">may</em> include a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   969
        quorum requirement for consensus decisions.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   970
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   971
      <p>Where unanimity is not possible, a group <em class="rfc2119">should</em> strive to make consensus decisions where
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   972
        there is significant support and few abstentions. The Process Document does not require a particular percentage of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   973
        eligible participants to agree to a motion in order for a decision to be made. To avoid decisions where there is 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   974
        widespread apathy, (i.e., little support and many abstentions), groups <em class="rfc2119">should</em> set
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   975
        minimum thresholds of active support before a decision can be recorded. The appropriate percentage
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   976
        <em class="rfc2119">may</em> vary depending on the size of the group and the nature of the decision. A charter
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   977
        <em class="rfc2119">may</em> include threshold requirements for consensus decisions. For instance, a charter
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   978
        might require a supermajority of eligible participants (i.e., some established percentage above 50%) to support
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   979
        certain types of consensus decisions.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   980
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   981
      <h4 id="managing-dissent">3.3.1 Managing Dissent</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   982
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   983
      <p>In some cases, even after careful consideration of all points of view, a group might find itself unable to reach
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   984
        consensus. The Chair <em class="rfc2119">may</em> record a decision where there is dissent (i.e., there is at least one
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   985
        <a href="#FormalObjection">Formal Objection</a>) so that the group can make progress (for example, to produce a
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   986
        deliverable in a timely manner). Dissenters cannot stop a group's work simply by saying that they cannot live with a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   987
        decision. When the Chair believes that the Group has duly considered the legitimate concerns of dissenters as far as is
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   988
        possible and reasonable, the group <em class="rfc2119">should</em> move on.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   989
      <p>Groups <em class="rfc2119">should</em> favor proposals that create the weakest objections. This is preferred over
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   990
        proposals that are supported by a large majority but that cause strong objections from a few people. As part of making
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   991
        a decision where there is dissent, the Chair is expected to be aware of which participants work for the same (or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   992
        <a href="#MemberRelated">related</a>) Member organizations and weigh their input accordingly.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   993
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   994
      <h4 id="WGArchiveMinorityViews">3.3.2 Recording and Reporting Formal Objections</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   995
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   996
      <p>In the W3C process, an individual <em class="rfc2119">may</em> register a Formal Objection to a decision. A
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   997
        <dfn id="FormalObjection">Formal Objection</dfn> to a group decision is one that the reviewer requests that the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   998
        Director consider as part of evaluating the related decision (e.g., in response to a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   999
        <a href="#rec-advance">request to advance</a> a technical report). <strong>Note:</strong> In this document, the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1000
        term "Formal Objection" is used to emphasize this process implication: Formal Objections receive Director consideration.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1001
        The word "objection" used alone has ordinary English connotations.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1002
      <p>An individual who registers a Formal Objection <em class="rfc2119">should</em> cite technical arguments and propose
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1003
        changes that would remove the Formal Objection; these proposals <em class="rfc2119">may</em> be vague or incomplete.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1004
        Formal Objections that do not provide substantive arguments or rationale are unlikely to receive serious consideration
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1005
        by the Director.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1006
      <p>A record of each Formal Objection <em class="rfc2119">must</em> be
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1007
        <a href="#confidentiality-change">publicly available</a>. A Call for Review (of a document) to the Advisory Committee
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1008
        <em class="rfc2119">must</em> identify any Formal Objections.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1009
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1010
      <h4 id="formal-address">3.3.3 Formally Addressing an Issue</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1011
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1012
      <p>In the context of this document, a group has formally addressed an issue when it has sent a public, substantive response
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1013
        to the reviewer who raised the issue. A substantive response is expected to include rationale for decisions (e.g., a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1014
        technical explanation, a pointer to charter scope, or a pointer to a requirements document). The adequacy of a response
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1015
        is measured against what a W3C reviewer would generally consider to be technically sound. If a group believes that a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1016
        reviewer's comments result from a misunderstanding, the group <em class="rfc2119">should</em> seek clarification
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1017
        before reaching a decision.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1018
      <p>As a courtesy, both Chairs and reviewers <em class="rfc2119">should</em> set expectations for the schedule of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1019
        responses and acknowledgments. The group <em class="rfc2119">should</em> reply to a reviewer's initial comments in a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1020
        timely manner. The group <em class="rfc2119">should</em> set a time limit for acknowledgment by a reviewer of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1021
        group's substantive response; a reviewer cannot block a group's progress. It is common for a reviewer to require a week
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1022
        or more to acknowledge and comment on a substantive response. The group's responsibility to respond to reviewers does
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1023
        not end once a reasonable amount of time has elapsed. However, reviewers <em class="rfc2119">should</em> realize that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1024
        their comments will carry less weight if not sent to the group in a timely manner.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1025
      <p>Substantive responses <em class="rfc2119">should</em> be recorded. The group <em class="rfc2119">should</em> maintain
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1026
        an accurate summary of all substantive issues and responses to them (e.g., in the form of an issues list with links to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1027
        mailing list archives).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1028
140
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charles
parents: 139
diff changeset
  1029
      <h4 id="WGChairReopen">3.3.4 Reopening a Decision When Presented With New Information</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1030
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1031
      <p>The Chair <em class="rfc2119">may</em> reopen a decision when presented with new information, including:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1032
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1033
        <li>additional technical information,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1034
        <li>comments by email from participants who were unable to attend a scheduled meeting,</li>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1035
        <li>comments by email from meeting attendees who chose not to speak out during a meeting (e.g., so they could confer
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1036
          later with colleagues or for cultural reasons).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1037
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1038
      <p>The Chair <em class="rfc2119">should</em> record that a decision has been reopened, and <em class="rfc2119">must</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1039
        do so upon request from a group participant.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1040
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1041
      <h3 id="Votes">3.4 Votes</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1042
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1043
      <p>A group <em class="rfc2119">should</em> only conduct a vote to resolve a <em>substantive issue</em> after the Chair has
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1044
        determined that all available means of <a href="#Consensus">reaching consensus</a> through technical discussion and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1045
        compromise have failed, and that a vote is necessary to break a deadlock. In this case the Chair
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1046
        <em class="rfc2119">must</em> record (e.g., in the minutes of the meeting or in an archived email message):</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1047
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1048
        <li>an explanation of the issue being voted on;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1049
        <li>the decision to conduct a vote (e.g., a simple majority vote) to resolve the issue;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1050
        <li>the outcome of the vote;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1051
        <li>any Formal Objections.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1052
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1053
      <p>In order to vote to resolve a substantive issue, an individual <em class="rfc2119">must</em> be a group
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1054
        <a href="#participant">participant</a>. Each organization represented in the group <em class="rfc2119">must</em> have
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1055
        at most one vote, even when the organization is represented by several participants in the group (including
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1056
        Invited Experts). For the purposes of voting:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1057
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1058
        <li>A Member or group of <a href="#MemberRelated">related Members</a> is considered a single organization.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1059
        <li>The <a href="#Team">Team</a> is considered an organization.</li>
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charles
parents: 139
diff changeset
  1060
      </ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1061
      <p>Unless the charter states otherwise, <a href="#invited-expert-wg">Invited Experts</a> <em class="rfc2119">may</em> vote.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1062
      <p>If a participant is unable to attend a vote, that individual <em class="rfc2119">may</em> authorize anyone at the meeting
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1063
        to act as a <dfn id="proxy">proxy</dfn>. The absent participant <em class="rfc2119">must</em> inform the Chair in writing
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1064
        who is acting as proxy, with written instructions on the use of the proxy. For a Working Group or Interest Group, see the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1065
        related requirements regarding an individual who attends a meeting as a <a href="#mtg-substitute">substitute</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1066
        for a participant.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1067
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1068
      <p>A group <em class="rfc2119">may</em> vote for other purposes than to resolve a substantive issue. For instance, the
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1069
       Chair often conducts a "straw poll" vote as a means of determining whether there is consensus about a potential decision.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1070
      <p>A group <em class="rfc2119">may</em> also vote to make a process decision. For example, it is appropriate to decide by
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1071
        simple majority whether to hold a meeting in San Francisco or San Jose (there's not much difference geographically).
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1072
        When simple majority votes are used to decide minor issues, the minority are <em class="rfc2119">not required</em> to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1073
        state the reasons for their dissent, and the group is <em class="rfc2119">not required</em> to record individual votes.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1074
      <p>A group charter <em class="rfc2119">should</em> include formal voting procedures (e.g., quorum or threshold requirements)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1075
        for making decisions about substantive issues.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1076
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1077
      <p>Procedures for <a href="#ACVotes">Advisory Committee votes</a> are described separately.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1078
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1079
      <h3 id="WGAppeals">3.5 Appeal of a Chair's Decision</h3>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1080
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1081
      <p>Groups resolve issues through dialog. Individuals who disagree strongly with a decision <em class="rfc2119">should</em>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1082
        register with the Chair any <a href="#FormalObjection">Formal Objections</a> (e.g., to a decision made as the result of a
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1083
        <a href="#Votes">vote</a>).</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1084
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1085
      <p>When group participants believe that their concerns are not being duly considered by the group, they
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1086
        <em class="rfc2119">may</em> ask the <a href="#def-Director">Director</a> (for representatives of a Member organization,
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1087
        via their Advisory Committee representative) to confirm or deny the decision. This is a <dfn>Group Decision Appeal</dfn>.
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1088
        The participants <em class="rfc2119">should</em> also make their requests known to the
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1089
        <a href="#TeamContact">Team Contact</a>. The Team Contact <em class="rfc2119">must</em> inform the Director when a group
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1090
        participant has raised concerns about due process.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1091
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1092
      <p>Any requests to the Director to confirm a decision <em class="rfc2119">must</em> include a summary of the issue
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1093
       (whether technical or procedural), decision, and rationale for the objection. All counter-arguments, rationales,
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1094
       and decisions <em class="rfc2119">must</em> be recorded.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1095
      <p>Procedures for <a href="#ACAppeal">Advisory Committee appeals</a> are described separately.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1096
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1097
      <h3 id="resignation">3.6 Resignation from a Group</h3>
146
8cff7cc60e30 A process that lets members resign from groups! ISSUE-151
charles
parents: 145
diff changeset
  1098
      <p>A W3C Member or Invited Expert <em class="rfc2119">may</em> resign from a group. On written notification from an Advisory
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1099
        Committee representative or Invited Expert to the team, the Member and their representatives or the Invited Expert will
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1100
        be deemed to have resigned from the relevant group. See section 4.2. of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1101
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1102
        for information about obligations remaining after resignation from certain groups.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1103
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1104
      <section id="chapterDissemination">
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1105
        <h2 id="dissemination">4 Dissemination Policies</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1106
        <p>The Team is responsible for managing communication within W3C and with the general public (e.g., news services,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1107
          press releases, managing the Web site and access privileges, and managing calendars). Members
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1108
          <em class="rfc2119">should</em> solicit review by the Team prior to issuing press releases about their work within W3C.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1109
        <p>The Team makes every effort to ensure the persistence and availability of the following public information:</p>
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charles
parents: 139
diff changeset
  1110
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1111
          <li><a href="#Reports">W3C technical reports</a> whose publication has been approved by the Director. Per the Membership
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1112
            Agreement, W3C technical reports (and software) are available free of charge to the general public;
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1113
            (refer to the <a href="https://www.w3.org/Consortium/Legal/copyright-documents">W3C Document License</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1114
            [<a href="#ref-doc-license">PUB18</a>]).</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1115
          <li>A <a href="https://www.w3.org/Consortium/mission">mission statement</a> [<a href="#ref-mission">PUB15</a>]
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1116
            that explains the
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1117
            purpose and mission of W3C, the key benefits for Members, and the organizational structure of W3C.</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1118
          <li>Legal documents, including the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1119
            <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1120
            [<a href="#ref-member-agreement">PUB6</a>]) and documentation of any legal commitments W3C has with other entities.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1121
          <li>The Process Document.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1122
          <li>Public results of W3C activities and <a href="#GAEvents">Workshops</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1123
        </ul>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1124
        <p>To keep the Members abreast of W3C meetings, Workshops, and review deadlines, the Team provides them with a regular
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1125
          (e.g., weekly) news service and maintains a <a href="https://www.w3.org/participate/eventscal">calendar</a>
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1126
          [<a href="#ref-calendar">PUB36</a>] of official W3C events. Members are encouraged to send schedule and event information
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1127
          to the Team for inclusion on this calendar.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1128
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1129
        <h3 id"confidentiality-levels"="">4.1 Confidentiality Levels</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1130
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1131
        <p>There are three principal levels of access to W3C information (on the W3C Web site, in W3C meetings, etc.): public,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1132
          Member-only, and Team-only.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1133
        <p>While much information made available by W3C is public, <dfn id="Member-only">"Member-only" information</dfn>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1134
          is available to authorized parties only, including representatives of Member organizations,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1135
          <a href="#invited-expert-wg">Invited Experts</a>, the Advisory Board, the TAG, and the Team. For example, the
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1136
          <a href="#WGCharter">charter</a> of some Working Groups <em class="rfc2119">may</em> specify a
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1137
          Member-only confidentiality level for group proceedings.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1138
        <p id="Team-only">"Team-only" information is available to the Team and other authorized parties.</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1139
        <p>Those authorized to access Member-only and Team-only information:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1140
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1141
          <li><em class="rfc2119">must</em> treat the information as confidential within W3C,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1142
          <li><em class="rfc2119">must</em> use reasonable efforts to maintain the proper level confidentiality, and</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1143
          <li><em class="rfc2119">must not</em> release this information to the general public or press.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1144
        </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1145
        <p>The Team <em class="rfc2119">must</em> provide mechanisms to protect the confidentiality of Member-only information
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1146
          and ensure that authorized parties have proper access to this information. Documents <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1147
          clearly indicate whether they require Member-only confidentiality. Individuals uncertain of the confidentiality level
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1148
          of a piece of information <em class="rfc2119">should</em> contact the Team.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1149
        <p>Advisory Committee representatives <em class="rfc2119">may</em> authorize Member-only access to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1150
          <a href="#member-rep">Member representatives</a> and other individuals employed by the Member who are considered
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1151
          appropriate recipients. For instance, it is the responsibility of the Advisory Committee representative and other
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1152
          employees and official representatives of the organization to ensure that Member-only news announcements are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1153
          distributed for internal use only within their organization. Information about
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
  1154
          Member mailing lists is available in the <a href="https://www.w3.org/Member/Intro">New Member Orientation</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1155
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1156
        <h4 id="confidentiality-change">4.1.1 Changing Confidentiality Level</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1157
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1158
        <p>As a benefit of membership, W3C provides some Team-only and Member-only channels for certain types of communication.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1159
          For example, Advisory Committee representatives can send <a href="#ACReview">reviews</a> to a Team-only channel.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1160
          However, for W3C processes with a significant public component, such as the technical report development process, it
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1161
          is also important for information that affects decision-making to be publicly available. The Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1162
          <em class="rfc2119">may</em> need to communicate Team-only information to a Working Group or the public. Similarly,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1163
          a Working Group whose proceedings are Member-only <em class="rfc2119">must</em> make
140
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charles
parents: 139
diff changeset
  1164
          public information pertinent to the technical report development process.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1165
        <p>This document clearly indicates which information <em class="rfc2119">must</em> be available to Members or the public,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1166
          even though that information was initially communicated on Team-only or Member-only channels. Only the Team and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1167
          parties authorized by the Team change the level of confidentiality of this information. When doing so:</p>
140
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charles
parents: 139
diff changeset
  1168
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1169
          <li>The Team <em class="rfc2119">must</em> use a version of the information that was expressly provided by the author
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1170
            for the new confidentiality level. In Calls for Review and other similar messages, the Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1171
            <em class="rfc2119">should</em> remind recipients to provide such alternatives.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1172
          <li>The Team <em class="rfc2119">must not</em> attribute the version for the new confidentiality level to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1173
            author without the author's consent.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1174
          <li>If the author has not conveyed to the Team a version that is suitable for another confidentiality level, the Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1175
            <em class="rfc2119">may</em> make available a version that reasonably communicates what is required, while
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1176
            respecting the original level of confidentiality, and without attribution to the original author.</li>
140
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charles
parents: 139
diff changeset
  1177
        </ol>
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charles
parents: 139
diff changeset
  1178
      </section>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1179
140
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charles
parents: 139
diff changeset
  1180
      <section id="ChapterGroups">
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1181
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1182
        <h2 id="GAGeneral">5 Working Groups and Interest Groups</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1183
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1184
        <p id="GAGroups">This document defines two types of groups:</p>
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charles
parents: 139
diff changeset
  1185
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1186
          <li><a href="#GroupsWG">Working Groups.</a> Working Groups typically produce deliverables (e.g.,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1187
            <a href="#rec-advance">Recommendation Track technical reports</a>, software, test suites, and reviews of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1188
            deliverables of other groups). There are additional participation requirements described in the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1189
            <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1190
            [<a href="#ref-patentpolicy">PUB33</a>].</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1191
          <li><a href="#GroupsIG">Interest Groups.</a> The primary goal of an Interest Group is to bring together people who
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1192
            wish to evaluate potential Web technologies and policies. An Interest Group is a forum for the exchange of ideas.</li>
140
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charles
parents: 139
diff changeset
  1193
        </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1194
        <p>Interest Groups do not publish <a href="#RecsW3C">Recommendation Track technical reports</a>; see information about
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1195
          <a href="#WGNote">maturity levels for Interest Groups</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1196
155
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charles
parents: 154
diff changeset
  1197
        <h3 id="ReqsAllGroups">5.1 Requirements for All Working and Interest Groups</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1198
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1199
        <p>Each group <em class="rfc2119">must</em> have a charter. Requirements for the charter depend on the group type.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1200
          All group charters <em class="rfc2119">must</em> be public (even if other proceedings of the group are
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1201
          <a href="#Member-only">Member-only</a>).</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1202
        <p>Each group <em class="rfc2119">must</em> have a <dfn id="GeneralChairs">Chair</dfn> (or co-Chairs) to coordinate
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1203
          the group's tasks. The Director appoints (and re-appoints) Chairs for all groups. The Chair is a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1204
          <a href="#member-rep">Member representative</a>, a <a href="#Team">Team representative</a>, or an
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1205
          <a href="#invited-expert-wg">Invited Expert</a> (invited by the Director). The requirements of this document that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1206
          apply to those types of participants apply to Chairs as well. The
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1207
          <a href="/Guide/chair-roles">role of the Chair</a> is described in the
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1208
          <a href="https://www.w3.org/Guide/">Art of Consensus</a> [<a href="#ref-guide">PUB37</a>].</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1209
        <p>Each group <em class="rfc2119">must</em> have a <dfn id="TeamContact">Team Contact</dfn>, who acts as the interface
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1210
          between the Chair, group participants, and the rest of the Team. The 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1211
          <a href="/Guide/staff-contact">role of the Team Contact</a> is described in the Member guide. The Chair and the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1212
          Team Contact of a group <em class="rfc2119">should not</em> be the same individual.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1213
        <p>Each group <em class="rfc2119">must</em> have an archived mailing list for formal group communication (e.g., for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1214
          meeting announcements and minutes, documentation of decisions, and <a href="#FormalObjection">Formal Objections</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1215
          to decisions). It is the responsibility of the Chair and Team Contact to ensure that new participants are subscribed
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1216
          to all relevant mailing lists. Refer to the list of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1217
          <a href="https://www.w3.org/Member/Mail/">group mailing lists</a> [<a href="#ref-mailing-lists">MEM2</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1218
        <p>A Chair <em class="rfc2119">may</em> form task forces (composed of group participants) to carry out assignments for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1219
          the group. The scope of these assignments <em class="rfc2119">must not</em> exceed the scope of the group's charter.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1220
          A group <em class="rfc2119">should</em> document the process it uses to create task forces (e.g., each task force
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1221
          might have an informal "charter"). Task forces do not publish <a href="#Reports">technical reports</a>; the 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1222
          Working Group <em class="rfc2119">may</em> choose to publish their results as part of a technical report.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1223
155
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charles
parents: 154
diff changeset
  1224
        <h3>5.2 <dfn id="GroupsWG">Working Groups</dfn> and <dfn id="GroupsIG">Interest Groups</dfn></h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1225
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1226
        <p>Although Working Groups and Interest Groups have different purposes, they share some characteristics, and so are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1227
          defined together in the following sections.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1228
155
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charles
parents: 154
diff changeset
  1229
        <h4>5.2.1 <dfn id="group-participation">Working Group and Interest Group Participation Requirements</dfn></h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1230
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1231
        <p>There are three types of individual <dfn id="wgparticipant">participants in a Working Group</dfn>:
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1232
          <a href="#member-rep">Member representatives</a>, <a href="#invited-expert-wg">Invited Experts</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1233
          and <a href="#Team">Team representatives</a> (including the <a href="#TeamContact">Team Contact</a>).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1234
        <p>There are four types of individual <dfn id="igparticipant">participants in an Interest Group</dfn>: the same three
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1235
          types as for Working Groups plus, for an Interest Group where the only
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1236
          <a href="#ig-mail-only">participation requirement is mailing list subscription</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1237
          <dfn id="public-participant-ig">public participants</dfn>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1238
        <p>Except where noted in this document or in a group charter, all participants share the same rights and responsibilities
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1239
          in a group; see also the <a href="#ParticipationCriteria">individual participation criteria</a>.</p>
140
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charles
parents: 139
diff changeset
  1240
        <p>A participant <em class="rfc2119">must</em> represent at most one organization in a Working Group or Interest Group.</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1241
        <p>An individual <em class="rfc2119">may</em> become a Working or Interest Group participant at any time during the group's
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1242
          existence. See also relevant requirements in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1243
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-join">section 4.3</a> of the
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
  1244
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1245
        <p>On an exceptional basis, a Working or Interest Group participant <em class="rfc2119">may</em> designate a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1246
          <dfn id="mtg-substitute">substitute</dfn> to attend a <a href="#GeneralMeetings">meeting</a> and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1247
          <em class="rfc2119">should</em> inform the Chair. The substitute <em class="rfc2119">may</em> act on behalf of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1248
          participant, including for <a href="#Votes">votes</a>. For the substitute to vote, the participant
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1249
          <em class="rfc2119">must</em> inform the Chair in writing in advance. As a courtesy to the group, if the substitute
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1250
          is not well-versed in the group's discussions, the regular participant <em class="rfc2119">should</em> authorize
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1251
          another participant to act as <a href="#proxy">proxy</a> for votes.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1252
        <p>To allow rapid progress, Working Groups are intended to be small (typically fewer than 15 people) and composed of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1253
          experts in the area defined by the charter. In principle, Interest Groups have no limit on the number of participants.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1254
          When a Working Group grows too large to be effective, W3C <em class="rfc2119">may</em> split it into an Interest Group
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1255
          (a discussion forum) and a much smaller Working Group (a core group of highly dedicated participants).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1256
        <p>See also the licensing obligations on Working Group participants in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1257
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1258
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>],
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1259
          and the patent claim exclusion process of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1260
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Exclusion">section 4</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1261
155
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charles
parents: 154
diff changeset
  1262
        <h5>5.2.1.1 <dfn id="member-rep-wg">Member Representative</dfn> in a Working Group</h5>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1263
140
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charles
parents: 139
diff changeset
  1264
        <p>An individual is a Member representative in a Working Group if all of the following conditions are satisfied:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1265
        <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1266
          <li>the Advisory Committee representative of the Member in question has designated the individual as a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1267
            Working Group participant, and</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1268
          <li>the individual qualifies for <a href="#member-rep">Member representation</a>.</li>
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charles
parents: 139
diff changeset
  1269
        </ul>
182
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1270
        <p><dfn id="member-rep-info">To designate an individual as a Member representative in a Working Group</dfn>, an
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1271
          Advisory Committee representative <em class="rfc2119">must</em> provide the Chair and Team Contact with all of
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1272
          the following information, in addition to any other information required by the <a href="#cfp">Call for Participation</a>
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1273
          and charter (including the participation requirements of the
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1274
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]):</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1275
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1276
          <li>The name of the W3C Member the individual represents and whether the individual is an employee of that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1277
            Member organization;</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1278
          <li>A statement that the individual accepts the participation terms set forth in the charter (with an indication
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1279
            of charter date or version);</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1280
          <li>A statement that the Member will provide the necessary financial support for participation (e.g., for travel,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1281
            telephone calls, and conferences).</li>
140
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charles
parents: 139
diff changeset
  1282
        </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1283
        <p>A Member participates in a Working Group from the moment the first Member representative joins the group until
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1284
          either of the following occurs:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1285
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1286
          <li>the group closes, or</li>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1287
          <li>the Member <a href="#resignation">resigns</a> from the Working Group; this is done through the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1288
            Member's Advisory Committee representative.</li>
140
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charles
parents: 139
diff changeset
  1289
        </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1290
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1291
        <h5>5.2.1.2 <dfn id="member-rep-ig">Member Representative</dfn> in an Interest Group</h5>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1292
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1293
        <p>When the participation requirements exceed <a href="#ig-mail-only">Interest Group mailing list subscription</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1294
          an individual is a Member representative in an Interest Group if all of the following conditions are satisfied:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1295
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1296
        <ul>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1297
          <li>the Advisory Committee representative of the Member in question has designated the individual as an
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1298
            Interest Group participant, and</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1299
          <li>the individual qualifies for <a href="#member-rep">Member representation</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1300
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1301
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1302
        <p>To designate an individual as a Member representative in an Interest Group, the Advisory Committee representative
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1303
          <em class="rfc2119">must</em> follow the instructions in the <a href="#cfp">Call for Participation</a> and charter.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1304
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1305
        <p>Member participation in an Interest Group ceases under the same conditions as for a Working Group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1306
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1307
        <h5>5.2.1.3 <dfn id="invited-expert-wg">Invited Expert in a Working Group</dfn></h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1308
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1309
        <p>The Chair <em class="rfc2119">may</em> invite an individual with a particular expertise to participate in a
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1310
          Working Group. This individual <em class="rfc2119">may</em> represent an organization in the group 
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1311
          (e.g., if acting as a liaison with another organization).</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1312
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1313
        <p>An individual is an Invited Expert in a Working Group if all of the following conditions are satisfied:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1314
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1315
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1316
          <li>the Chair has designated the individual as a group participant,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1317
          <li>the Team Contact has agreed with the Chair's choice, and</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1318
          <li>the individual has provided the <a href="#inv-expert-info">information required of an Invited Expert</a> to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1319
            the Chair and Team Contact.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1320
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1321
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1322
        <p>To designate an individual as an Invited Expert in a Working Group, the Chair <em class="rfc2119">must</em>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1323
          inform the Team Contact and provide rationale for the choice. When the Chair and the Team Contact disagree about
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1324
          a designation, the <a href="#def-Director">Director</a> determines whether the individual will be invited to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1325
          participate in the Working Group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1326
203
4ff08164b7fa Editorial cleanup, preparation for publishing, changes consolidated, etc
charles
parents: 202
diff changeset
  1327
        <p>To <dfn id="inv-expert-info">participate in a Working Group as an Invited Expert</dfn>, an individual
4ff08164b7fa Editorial cleanup, preparation for publishing, changes consolidated, etc
charles
parents: 202
diff changeset
  1328
          <em class="rfc2119">must</em>:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1329
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1330
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1331
          <li>identify the organization, if any, the individual represents as a participant in this group,</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1332
          <li>agree to the terms of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1333
            <a href="https://www.w3.org/Consortium/Legal/collaborators-agreement">invited expert and collaborators agreement</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1334
            [<a href="#ref-invited-expert">PUB17</a>],</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1335
          <li>accept the participation terms set forth in the charter (including the participation requirements of
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1336
            <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> (especially 3.4) and
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1337
            <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Disclosure">section 6</a> (especially 6.10) of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1338
            <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]),
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1339
            indicating a specific charter date or version,</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1340
          <li>disclose whether the individual is an employee of a W3C Member; see the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1341
            <a href="#coi">conflict of interest policy</a>,</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1342
          <li>provide a statement of who will provide the necessary financial support for the individual's participation
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1343
            (e.g., for travel, telephone calls, and conferences), and</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1344
          <li>if the individual's employer (including a self-employed individual) or the organization the individual represents
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1345
            is not a W3C Member, indicate whether that organization intends to join W3C. If the organization does not intend to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1346
            join W3C, indicate reasons the individual is aware of for this choice.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1347
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1348
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1349
        <p>The Chair <em class="rfc2119">should not</em> designate as an Invited Expert in a Working Group an individual
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1350
          who is an employee of a W3C Member. The Chair <em class="rfc2119">must not</em> use Invited Expert status to circumvent
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1351
          participation limits imposed by the <a href="#WGCharter">charter</a>.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1352
        <p>An Invited Expert participates in a Working Group from the moment the individual joins the group until any of
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1353
          the following occurs:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1354
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1355
          <li>the group closes, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1356
          <li>the Chair or Director withdraws the invitation to participate, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1357
          <li>the individual <a href="#resignation">resigns</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1358
        </ul>
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1359
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1360
        <h5>5.2.1.4 <dfn id="invited-expert-ig">Invited Expert in an Interest Group</dfn></h5>
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1361
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1362
        <p>When the participation requirements exceed <a href="#ig-mail-only">Interest Group mailing list subscription</a>, the
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1363
          participation requirements for an Invited Expert in an Interest Group are the same as those for an
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1364
          <a href="#invited-expert-wg">Invited Expert in a Working Group</a>.</p>
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1365
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1366
        <h5>5.2.1.5 <dfn id="team-rep-wg">Team Representative in a Working Group</dfn></h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1367
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1368
        <p>An individual is a Team representative in a Working Group when so designated by W3C management.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1369
180
9827cf0fed91 Editorial change