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<head>
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"http://www.w3.org/StyleSheets/TR/base.css" />
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<title>8 Advisory Committee Reviews, Appeals, and Votes</title>
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<link rel="contents" href="cover.html#toc" />
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</head>
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<body>
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<div class="noprint">
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<div class="navbar"><map name="navbar-top" title="Navigation Bar" id=
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"navbar-top">
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<p>[<a accesskey="n" rel="Next" href="events.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="tr.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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<hr /></map></div>
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</div>
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<h1>W3C Process Document</h1>
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<h2>8 <a name="ReviewAppeal" id="ReviewAppeal">Advisory Committee Reviews,
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Appeals, and Votes</a></h2>
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<div class="toc">
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<ul class="toc">
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<li class="tocline3"><a href="#ACReview" class="tocxref">8.1 Advisory Committee
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Reviews</a>
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<ul class="toc">
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<li class="tocline4"><a href="#ACReviewStart" class="tocxref">8.1.1 Start of a
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Review Period</a></li>
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<li class="tocline4"><a href="#ACReviewAfter" class="tocxref">8.1.2 After the
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Review Period</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#ACAppeal" class="tocxref">8.2 Appeal by Advisory
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Committee Representatives</a></li>
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<li class="tocline3"><a href="#ACVotes" class="tocxref">8.3 Advisory Committee
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Votes</a></li>
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</ul>
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</div>
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<!-- this is for html2ps -->
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<p>This section describes how the Advisory Committee reviews proposals from the
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Director and how Advisory Committee representatives appeal W3C decisions and
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decisions by the Director. A <a name="def-w3c-decision" id=
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"def-w3c-decision">W3C decision</a> is one where the Director (or the
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Director's delegate) has exercised the role of assessing consensus after an
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<a href="#ACReview">Advisory Committee review</a> of an <a href=
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"activities.html#ActivityProposal">Activity Proposal</a>, after a <a href=
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"tr.html#cfr">Call for Review of a Proposed Recommendation</a>, after a
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<a href="tr.html#cfr-edited">Call for Review of a Proposed Recommendation</a>,
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after a <a href="tr.html#proposed-rescinded-rec">Proposal to Rescind a W3C
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Recommendation</a>, and after a <a href="processdoc.html#GAProcess">Proposed
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Process Document</a> review.</p>
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<h3>8.1 <a name="ACReview" id="ACReview">Advisory Committee Reviews</a></h3>
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<p>The Advisory Committee reviews:</p>
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<ul>
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<li>proposals for <a href="activities.html#ActivityCreation">new</a>, <a href=
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"activities.html#ActivityModification">modified</a>, and <a href=
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"activities.html#ActivityExtension">extended Activities</a>,</li>
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<li><a href="groups.html#CharterReview">new and modified Working and Interest
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Groups</a>,</li>
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<li><a href="tr.html#cfr">Proposed Recommendations</a>, <a href=
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"tr.html#cfr-edited">Proposed Edited Recommendations</a>, <a href=
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"tr.html#proposed-rescinded-rec">Proposal to Rescind a Recommendation</a>,
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and</li>
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<li><a href="processdoc.html#GAProcess">Proposed changes to the W3C
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process</a>.</li>
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</ul>
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<h4>8.1.1 <a name="ACReviewStart" id="ACReviewStart">Start of a Review
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Period</a></h4>
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<p>Each Advisory Committee review period begins with a Call for Review from the
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Team to the Advisory Committee. The <a name="reviewform" id="reviewform">review
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form</a> describes the proposal, raises attention to deadlines, estimates when
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the decision will be available, and includes other practical information. Each
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Member organization <span class="rfc2119">MAY</span> send one review, which
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<span class="rfc2119">MUST</span> be returned by its Advisory Committee
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representative.</p>
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<p>The Team <span class="rfc2119">MUST</span> provide two channels for Advisory
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Committee review comments:</p>
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<ol>
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<li>an archived <a href="comm.html#Team-only">Team-only</a> channel; this is
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the default channel for reviews.</li>
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<li>an archived <a href="comm.html#Member-only">Member-only</a> channel.</li>
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</ol>
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<p>Reviewers <span class="rfc2119">MAY</span> send information to either or
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both channels. They <span class="rfc2119">MAY</span> also share their reviews
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with other Members on the <a href="organization.html#ACCommunication">Advisory
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Committee discussion list</a>.</p>
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<p>A Member organization <span class="rfc2119">MAY</span> modify its review
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during a review period (e.g., in light of comments from other Members).</p>
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<h4>8.1.2 <a name="ACReviewAfter" id="ACReviewAfter">After the Review
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Period</a></h4>
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<p>After the review period, the Director <span class="rfc2119">MUST</span>
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announce to the Advisory Committee the level of support for the proposal
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(<a href="policies.html#def-Consensus">consensus</a> or <a href=
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"policies.html#def-Dissent">dissent</a>). The Director <span class=
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"rfc2119">MUST</span> also indicate whether there were any Formal Objections,
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with attention to <a href="comm.html#confidentiality-change">changing
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confidentiality level</a>. This <a href="#def-w3c-decision">W3C decision</a> is
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generally one of the following:</p>
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<ol>
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<li>The proposal is approved, possibly with <a href=
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"tr.html#minor-change">minor changes</a> integrated.</li>
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<li>The proposal is approved, possibly with <a href=
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"tr.html#substantive-change">substantive changes</a> integrated. In this case
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the Director's announcement <span class="rfc2119">MUST</span> include rationale
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for the decision to advance the document despite the proposal for a substantive
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change.</li>
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<li>The proposal is returned for additional work, with a request to the
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initiator to <a href="policies.html#formal-address">formally address</a>
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certain issues.</li>
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<li>The proposal is rejected.</li>
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</ol>
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<p>This document does not specify time intervals between the end of an Advisory
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Committee review period and the <a href="#def-w3c-decision">W3C decision</a>.
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This is to ensure that the Members and Team have sufficient time to consider
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comments gathered during the review. The Advisory Committee <span class=
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"rfc2119">SHOULD NOT</span> expect an announcement sooner than <span class=
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"time-interval">two weeks</span> after the end of a Proposed Recommendation
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review period. If, after <span class="time-interval">three weeks</span>, the
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Director has not announced the outcome, the Director <span class=
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"rfc2119">SHOULD</span> provide the Advisory Committee with an update.</p>
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<h3>8.2 <a name="ACAppeal" id="ACAppeal">Appeal by Advisory Committee
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Representatives</a></h3>
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<p>Advisory Committee representatives <span class="rfc2119">MAY</span> appeal
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certain decisions, though appeals are only expected to occur in extraordinary
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circumstances.</p>
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<p>When Advisory Committee review immediately precedes a decision, Advisory
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Committee representatives <span class="rfc2119">MAY</span> only appeal when
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there is <a href="policies.html#def-Dissent">dissent</a>. These decisions
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are:</p>
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<ul>
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<li><a href="tr.html#rec-publication">Publication of a Recommendation</a> or
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<a href="tr.html#publication-rescinded-rec">Publication of a Rescinded
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Recommendation</a>,</li>
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<li><a href="activities.html#ActivityProposal">Activity creation</a>, <a href=
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"activities.html#ActivityModification">modification</a>, or <a href=
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"activities.html#ActivityExtension">extension</a>,</li>
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<li><a href="groups.html#cfp">Working or Interest Group creation</a> or
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<a href="groups.html#charter-extension">extension</a>,</li>
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<li>Changes to the <a href="processdoc.html#GAProcess">W3C process</a>.</li>
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</ul>
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<p>Advisory Committee representatives <span class="rfc2119">MAY</span> always
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appeal the following decisions:</p>
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<ul>
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<li><a href="activities.html#ActivityTermination">Activity closure</a>,</li>
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<li><a href="groups.html#charter-extension">Working or Interest Group
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extension</a> or <a href="groups.html#GeneralTermination">closure</a>,</li>
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<li><a href="tr.html#cfi">Call for Implementations</a>, <a href=
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"tr.html#cfr">Call for Review of a Proposed Recommendation</a>, <a href=
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"tr.html#cfr-edited">Call for Review of an Edited Recommendation</a>, or
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<a href="tr.html#proposed-rescinded-rec">Proposal to Rescind a
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Recommendation</a></li>
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<li>the Director's intention to sign a <a href="liaisons.html#mou">Memorandum
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of Understanding</a> with another organization.</li>
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</ul>
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<p>In all cases, an appeal <span class="rfc2119">MUST</span> be initiated
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within <span class="time-interval">three weeks</span> of the decision.</p>
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<p>An Advisory Committee representative initiates an appeal by sending a
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request to the Team (explained in detail in the <a href=
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"http://www.w3.org/Member/Intro">New Member Orientation</a>). The Team
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<span class="rfc2119">MUST</span> announce the appeal process to the Advisory
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Committee and provide an address for comments from Advisory Committee
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representatives. The archive of these comments <span class=
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"rfc2119">MUST</span> be Member-visible. If, within <span class=
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"time-interval">one week</span> of the Team's announcement, 5% or more of the
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Advisory Committee support the appeal request, the Team <span class=
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"rfc2119">MUST</span> organize an appeal vote asking the Advisory Committee to
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approve or reject the decision. <!-- Voting procedure to be determined --></p>
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<h3>8.3 <a name="ACVotes" id="ACVotes">Advisory Committee Votes</a></h3>
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<p>The Advisory Committee votes in <a href=
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"organization.html#AB-TAG-elections">elections for seats on the TAG or Advisory
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Board</a>, and in the event of a formal appeal of a <a href=
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"#def-w3c-decision">W3C decision</a>. Whenever the Advisory Committee votes,
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each Member or group of <a href="organization.html#MemberRelated">related
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Members</a> has one vote. In the case of <a href=
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"organization.html#AB-TAG-elections">Advisory Board and TAG elections</a>, "one
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vote" means "one vote per available seat".</p>
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<div class="noprint">
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<hr />
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<p>[<a accesskey="n" rel="Next" href="events.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="tr.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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</div>
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