organization.html
author charles
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parent 101 ac2545a96f7c
permissions -rw-r--r--
Trying to standardise the rfc2119 markup
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<!DOCTYPE html>
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<html lang="en">
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<head>
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<meta charset="utf-8">
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<link rel="stylesheet" href="style/default.css" type="text/css">
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<link rel="stylesheet" type="text/css" href=
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"http://www.w3.org/StyleSheets/TR/base.css">
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<title>2 Members, Advisory Committee, Team, Advisory Board, Technical
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Architecture Group</title>
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<link rel="contents" href="cover.html#toc">
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<link rel="next" href="policies.html">
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<link rel="previous" href="intro.html">
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    <style type="text/css">
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      .rfc2119 {font-variant:small-caps}
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</style> <link href="https://www.w3.org/StyleSheets/TR/W3C-ED" rel="stylesheet">
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    <!--[if lt IE 9]><script src='undefined://www.w3.org/2008/site/js/html5shiv.js'></script><![endif]-->
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</head>
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<body>
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<div class="noprint">
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<div class="navbar"><map name="navbar-top" title="Navigation Bar" id=
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"navbar-top">
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<p>[<a accesskey="n" rel="Next" href="policies.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="intro.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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<hr></map></div>
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</div>
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<h1>Editor's draft proposed new W3C Process Document</h1>
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<h2>2 <a name="Organization" id="Organization">Members, Advisory Committee,
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Team, Advisory Board, Technical Architecture Group</a></h2>
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<div class="toc">
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<ul class="toc">
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<li class="tocline3"><a href="#Members" class="tocxref">2.1 Members</a>
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<ul class="toc">
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<li class="tocline4"><a href="#MemberBenefits" class="tocxref">2.1.1 Rights of
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Members</a></li>
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<li class="tocline4"><a href="#MemberRelated" class="tocxref">2.1.2 Related
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Members</a></li>
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<li class="tocline4"><a href="#AC" class="tocxref">2.1.3 Advisory Committee
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(AC)</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#Team" class="tocxref">2.2 The W3C Team</a>
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<ul class="toc">
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<li class="tocline4"><a href="#TeamSubmission" class="tocxref">2.2.1 Team
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Submissions</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#AB" class="tocxref">2.3 Advisory Board (AB)</a>
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<ul class="toc">
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<li class="tocline4"><a href="#ABParticipation" class="tocxref">2.3.1 Advisory
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Board Participation</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#TAG" class="tocxref">2.4 Technical Architecture
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Group (TAG)</a>
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<ul class="toc">
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<li class="tocline4"><a href="#tag-participation" class="tocxref">2.4.1
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Technical Architecture Group Participation</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#AB-TAG-participation" class="tocxref">2.5
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Advisory Board and Technical Architecture Group Participation</a>
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<ul class="toc">
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<li class="tocline4"><a href="#AB-TAG-constraints" class="tocxref">2.5.1
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Advisory Board and Technical Architecture Group Participation
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Constraints</a></li>
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<li class="tocline4"><a href="#AB-TAG-elections" class="tocxref">2.5.2 Advisory
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Board and Technical Architecture Group Elections</a></li>
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<li class="tocline4"><a href="#AB-TAG-vacated" class="tocxref">2.5.3 Advisory
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Board and Technical Architecture Group Vacated Seats</a></li>
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</ul>
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</li>
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</ul>
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</div>
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<!--NewPage-->
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<!-- this is for html2ps -->
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<p>W3C's mission is to lead the Web to its full potential. W3C <a href=
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"#Members">Member</a> organizations provide resources to this end, and the W3C
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<a href="#Team">Team</a> provides the technical leadership and organization to
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coordinate the effort.</p>
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<h3>2.1 <a name="Members" id="Members">Members</a></h3>
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<p>W3C Members are primarily represented in W3C processes as follows:</p>
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<ol>
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<li>The <a href="#AC">Advisory Committee</a> is composed of one representative
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from each Member organization (refer to the <a href=
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"comm.html#Member-only">Member-only</a> list of <a href=
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"http://www.w3.org/Member/ACList">current Advisory Committee
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representatives</a> [<a href="refs.html#ref-current-ac">MEM1</a>]). The
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Advisory Committee:
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<ul>
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<li>reviews plans for W3C at each <a href="#ACMeetings">Advisory Committee
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meeting</a>;</li>
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<li>reviews formal proposals from the W3C Director: <a href=
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"activities.html#ActivityProposal">Activity Proposals</a>, <a href=
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"tr.html#RecsPR">Proposed Recommendations</a>, and <a href=
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"processdoc.html#GAProcess">Proposed Process Documents</a>.</li>
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<li>elects the <a href="#AB">Advisory Board</a> participants other than the
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Advisory Board Chair.</li>
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<li>elects 5 of the 9 participants on the <a href="#TAG">Technical Architecture
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Group</a>.</li>
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</ul>
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Advisory Committee representatives have <a href=
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"acreview.html#ACAppeal">appeal</a> powers for some processes described in this
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document.</li>
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<li>Representatives of Member organizations participate in <a href=
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"groups.html#GAGeneral">Working Groups, Interest Groups, and Coordination
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Groups</a> and author and review <a href="#Recs">technical reports</a>.</li>
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</ol>
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<p><a name="MemberSubscription" id="MemberSubscription">W3C membership</a> is
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open to all entities, as described in "<a href=
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"http://www.w3.org/Consortium/join">How to Join W3C</a>" [<a href=
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"refs.html#ref-join-w3c">PUB5</a>]; (refer to the public list of <a href=
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"http://www.w3.org/Consortium/Member/List">current W3C Members</a> [<a href=
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"refs.html#ref-current-mem">PUB8</a>]). Organizations subscribe according to
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the <a href=
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"http://www.w3.org/Consortium/Agreement/Member-Agreement">Membership
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Agreement</a> [<a href="refs.html#ref-member-agreement">PUB6</a>]. The <a href=
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"#Team">Team</a> <span class="rfc2119">MUST</span> ensure that Member
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participation agreements remain <a href="comm.html#Team-only">Team-only</a> and
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that no Member receives preferential treatment within W3C.</p>
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<p><a name="IndividualParticipation" id="IndividualParticipation">W3C does not
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have a class of membership tailored to, or priced for individuals</a>. However,
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an individual <span class="rfc2119">MAY</span> join W3C as an Affiliate Member.
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In this case the same restrictions pertaining to <a href=
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"#MemberRelated">related Members</a> apply when the individual also <a href=
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"policies.html#member-rep">represents</a> another W3C Member.</p>
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<h4>2.1.1 <a name="MemberBenefits" id="MemberBenefits">Rights of
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Members</a></h4>
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<p>Each Member organization enjoys the following rights and benefits:</p>
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<ul>
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<li>A seat on the <a href="#AC">Advisory Committee</a>;</li>
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<li>Access to <a href="comm.html#Member-only">Member-only</a> information;</li>
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<li>The <a href="submission.html#Submission">Member Submission</a>
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process;</li>
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<li>Use of the W3C Member logo on promotional material and to publicize the
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Member's participation in W3C. For more information, please refer to the Member
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logo usage policy described in the <a href="http://www.w3.org/Member/Intro">New
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Member Orientation</a> [<a href="refs.html#ref-new-member">MEM4</a>].</li>
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</ul>
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<p>Furthermore, representatives of Member organizations participate in W3C as
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follows:</p>
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<ul>
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<li>In <a href="groups.html#GAGeneral">Working Groups, Interest Groups, and
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Coordination Groups</a>.</li>
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<li>In <a href="events.html#GAEvents">Workshops and Symposia</a>;</li>
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<li>On the Team, as <a href="#fellows">W3C Fellows</a>.</li>
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</ul>
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<p>In the case (described in paragraph 5g of the <a href=
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"http://www.w3.org/Consortium/Agreement/Member-Agreement">Membership
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Agreement</a>), where a Member organization is itself a consortium, user
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society, or otherwise has members or sponsors, the organization's paid staff
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and Advisory Committee representative exercise all the rights and privileges of
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W3C membership. In addition, the Advisory Committee representative <span class=
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"rfc2119">MAY</span> designate up to four (or more at the Team's discretion)
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individuals who, though not employed by the organization, <span class=
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"rfc2119">MAY</span> exercise the rights of <a href=
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"policies.html#member-rep">Member representatives</a>. These individuals
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<span class="rfc2119">MUST</span> disclose their employment affiliation when
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participating in W3C work. Provisions for <a href="#MemberRelated">related
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Members</a> apply. Furthermore, these individuals are expected to represent the
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broad interests of the W3C Member organization and not the parochial interests
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of their employers.</p>
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<p>The rights and benefits of W3C membership are contingent upon conformance to
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the processes described in this document. The vast majority of W3C Members
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faithfully follow the spirit as well as the letter of these processes. When
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serious and/or repeated violations do occur, and repeated attempts to address
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these violations have not resolved the situation, the Director <span class=
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"rfc2119">MAY</span> take disciplinary action. Arbitration in the case of
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further disagreement is governed by paragraph 19 of the Membership Agreement.
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Refer to the <a href="http://www.w3.org/2002/09/discipline">Guidelines for
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Disciplinary Action</a> [<a href="refs.html#ref-discipline-gl">MEM14</a>].</p>
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<h4>2.1.2 <a name="MemberRelated" id="MemberRelated">Related Members</a></h4>
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<p>In the interest of ensuring the integrity of the consensus process, Member
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involvement in some of the processes in this document is affected by related
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Member status. As used herein, two Members are related if:</p>
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<ol>
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<li>Either Member is a subsidiary of the other, or</li>
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<li>Both Members are subsidiaries of a common entity, or</li>
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<li>The Members have an employment contract or consulting contract that affects
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W3C participation.</li>
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</ol>
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<p>A <em>subsidiary</em> is an organization of which effective control and/or
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majority ownership rests with another, single organization.</p>
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<p>Related Members <span class="rfc2119">MUST</span> disclose these
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relationships according to the mechanisms described in the <a href=
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"http://www.w3.org/Member/Intro">New Member Orientation</a> [<a href=
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"refs.html#ref-new-member">MEM4</a>].</p>
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<h4>2.1.3 <a name="AC" id="AC">Advisory Committee (AC)</a></h4>
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<p>When an organization joins W3C (see "<a href=
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"http://www.w3.org/Consortium/join">How to Join W3C</a>" [<a href=
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"refs.html#ref-join-w3c">PUB5</a>]), it <span class="rfc2119">MUST</span> name
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its Advisory Committee representative as part of the Membership Agreement. The
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<a href="http://www.w3.org/Member/Intro">New Member Orientation</a> explains
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how to subscribe or unsubscribe to Advisory Committee mailing lists, provides
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information about Advisory Committee meetings, explains how to name a new
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Advisory Committee representative, and more. Advisory Committee representatives
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<span class="rfc2119">MUST</span> follow the <a href=
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"policies.html#coi">conflict of interest policy</a> by disclosing information
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according to the mechanisms described in the New Member Orientation. See also
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the additional roles of Advisory Committee representatives described in the
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<a href="http://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a>
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[<a href="refs.html#ref-patentpolicy">PUB33</a>].</p>
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<p>Additional information for Members is available at the <a href=
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"http://www.w3.org/Member/">Member Web site</a> [<a href=
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"refs.html#ref-member-web">MEM6</a>].</p>
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<h5>2.1.3.1 <a name="ACCommunication" id="ACCommunication">Advisory Committee
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Mailing Lists</a></h5>
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<p>The Team <span class="rfc2119">MUST</span> provide two mailing lists for use
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by the Advisory Committee:</p>
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<ol>
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<li>One for official announcements (e.g., those required by this document) from
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the Team to the Advisory Committee. This list is read-only for Advisory
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Committee representatives.</li>
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<li>One for discussion among Advisory Committee representatives. Though this
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list is primarily for Advisory Committee representatives, the Team <span class=
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"rfc2119">MUST</span> monitor discussion and <span class=
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"rfc2119">SHOULD</span> participate in discussion when appropriate. Ongoing
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detailed discussions <span class="rfc2119">SHOULD</span> be moved to other
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appropriate lists (new or existing, such as a mailing list created for a
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<a href="events.html#GAEvents">Workshop</a>).</li>
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</ol>
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<p>An Advisory Committee representative <span class="rfc2119">MAY</span>
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request that additional individuals from their organization be subscribed to
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these lists. Failure to contain distribution internally <span class=
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"rfc2119">MAY</span> result in suspension of additional email addresses, at the
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discretion of the Team.</p>
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<h5>2.1.3.2 <a name="ACMeetings" id="ACMeetings">Advisory Committee
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Meetings</a></h5>
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<p>The Team organizes a <a href="policies.html#ftf-meeting">face-to-face
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meeting</a> for the Advisory Committee <span class="time-interval">twice a
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year</span>. The Team appoints the Chair of these meetings (generally the
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<a href="#def-W3CChair">W3C Chair</a> or <a href="#def-COO">Chief Operating
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Officer</a>). At each Advisory Committee meeting, the Team <span class=
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"rfc2119">SHOULD</span> provide an update to the Advisory Committee about:</p>
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<dl>
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<dt><em>Resources</em></dt>
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<dd>
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<ul>
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<li>The number of Full and Affiliate W3C Members.</li>
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<li>An overview of the financial status of W3C.</li>
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</ul>
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</dd>
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<dt><em>Allocations</em></dt>
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<dd>
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<ul>
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<li>The allocation of the annual budget, including size of the Team and their
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approximate deployment.</li>
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<li>A list of all Activities and brief status statement about each, in
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particular those started or terminated since the previous Advisory Committee
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meeting.</li>
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<li>The allocation of resources to pursuing <a href=
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"liaisons.html#Liaisons">liaisons</a> with other organizations.</li>
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</ul>
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</dd>
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</dl>
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<p>Each Member organization <span class="rfc2119">SHOULD</span> send one
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<a href="policies.html#member-rep">representative</a> to each Advisory
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Committee meeting. In exceptional circumstances (e.g., during a period of
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transition between representatives from an organization), the meeting Chair
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<span class="rfc2119">MAY</span> allow a Member organization to send two
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representatives to a meeting.</p>
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<p>The Team <span class="rfc2119">MUST</span> announce the date and location of
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each Advisory Committee meeting no later than at the end of the previous
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meeting; <span class="time-interval">one year's</span> notice is preferred. The
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Team <span class="rfc2119">MUST</span> announce the region of each Advisory
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Committee meeting at least <span class="time-interval">one year</span> in
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advance.</p>
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<p>More information about <a href="http://www.w3.org/Member/Meeting/">Advisory
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Committee meetings</a> [<a href="refs.html#ref-ac-meetings">MEM5</a>] is
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available at the Member Web site.</p>
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<h3>2.2 <a name="Team" id="Team">The W3C Team</a></h3>
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<p>The Team consists of the W3C paid staff, unpaid interns, and W3C Fellows.
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<a name="fellows" id="fellows">W3C Fellows</a> are Member employees working as
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part of the Team; see the <a href=
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"http://www.w3.org/Consortium/Recruitment/Fellows">W3C Fellows Program</a>
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[<a href="refs.html#ref-fellows">PUB32</a>]. The Team provides technical
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leadership about Web technologies, organizes and manages W3C Activities to
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reach goals within practical constraints (such as resources available), and
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communicates with the Members and the public about the Web and W3C
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technologies.</p>
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<p>The Team is led by the Director, W3C Chair, and Chief Operating Officer.
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These individuals <span class="rfc2119">MAY</span> delegate responsibility
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(generally to other individuals in the Team) for any of their roles described
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in this document.</p>
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<p>The <a name="def-Director" id="def-Director">Director</a> is the lead
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technical architect at W3C and as such, is responsible for assessing <a name=
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"DirectorDecision" href="policies.html#def-Consensus" id=
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"DirectorDecision">consensus</a> within W3C for architectural choices,
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publication of <a href="tr.html#Reports">technical reports</a>, and new
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<a href="activities.html#Activities">Activities</a>. The Director appoints
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group <a href="groups.html#GeneralChairs">Chairs</a> and has the role of
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"tie-breaker" for questions of <a href="groups.html#good-standing">Good
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Standing</a> in a Working Group or <a href="policies.html#WGAppeals">appeal of
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a Working Group decision</a>. The Director is generally Chair of the <a href=
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"#TAG">TAG</a>.</p>
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<p>The <a name="def-W3CChair" id="def-W3CChair">W3C Chair</a> leads Member
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relations, and <a href="liaisons.html#Liaisons">liaisons</a> with other
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organizations, governments, and the public.</p>
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<p>The <a name="def-COO" id="def-COO">Chief Operating Officer</a>
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(<acronym>COO</acronym>) leads the operation of W3C as an organization: a
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collection of people, <a href="#hosts">Host institutions</a>, and
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processes.</p>
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<p>Team administrative information such as Team salaries, detailed budgeting,
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and other business decisions are <a href="comm.html#Team-only">Team-only</a>,
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subject to oversight by the Host institutions.</p>
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<p><strong>Note:</strong> W3C is not currently incorporated. For legal
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contracts, W3C is represented by three <a name="hosts" id="hosts">"Host"
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institutions</a>: the European Research Consortium for Informatics and
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Mathematics (<acronym>ERCIM</acronym>), Keio University, and the Massachusetts
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Institute of Technology (<acronym>MIT</acronym>). Within W3C, the Host
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institutions are governed by joint sponsorship contracts; the Hosts themselves
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are not W3C Members.</p>
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<h4>2.2.1 <a name="TeamSubmission" id="TeamSubmission">Team
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Submissions</a></h4>
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<p>Team members <span class="rfc2119">MAY</span> request that the Director
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publish information at the W3C Web site. At the Director's discretion, these
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documents are published as "Team Submissions". These documents are analogous to
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<a href="submission.html#Submission">Member Submissions</a> (e.g., in <a href=
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"submission.html#SubmissionScope">expected scope</a>). However, there is no
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additional Team comment. The <a href="tr.html#DocumentStatus">document status
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section</a> of a Team Submission indicates the level of Team consensus about
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the published material.</p>
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<p>Team Submissions are <strong>not</strong> part of the <a href=
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"tr.html#Reports">technical report development process</a>.</p>
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<p>The list of <a href="http://www.w3.org/TeamSubmission/">published Team
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Submissions</a> [<a href="refs.html#ref-team-submission-list">PUB16</a>] is
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available at the W3C Web site.</p>
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<h3>2.3 <a name="AB" id="AB">Advisory Board (AB)</a></h3>
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<p>Created in March 1998, the Advisory Board provides ongoing guidance to the
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Team on issues of strategy, management, legal matters, process, and conflict
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resolution. The Advisory Board also serves the Members by tracking issues
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raised between Advisory Committee meetings, soliciting Member comments on such
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issues, and proposing actions to resolve these issues. The Advisory Board
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manages the <a href="processdoc.html#GAProcess">evolution of the Process
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Document</a>. The Advisory Board hears appeals of <a href=
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"submission.html#SubmissionNo">Member Submission requests</a> that are rejected
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for reasons unrelated to Web architecture; see also the <a href=
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"#TAG">TAG</a>.</p>
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<p>The Advisory Board is <strong>not</strong> a board of directors and has no
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decision-making authority within W3C; its role is strictly advisory.</p>
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<p>The Team <span class="rfc2119">MUST</span> make available a mailing list for
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the Advisory Board to use for its communication, confidential to the Advisory
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Board and Team.</p>
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<p>The Advisory Board <span class="rfc2119">SHOULD</span> send a summary of
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each of its meetings to the Advisory Committee and other group Chairs. The
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Advisory Board <span class="rfc2119">SHOULD</span> also report on its
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activities at each <a href="#ACMeetings">Advisory Committee meeting</a>.</p>
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<p>Details about the Advisory Board (e.g., the list of Advisory Board
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participants, mailing list information, and summaries of Advisory Board
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meetings) are available at the <a href="http://www.w3.org/2002/ab/">Advisory
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Board home page</a> [<a href="refs.html#ref-ab-home">PUB30</a>].</p>
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<h4>2.3.1 <a name="ABParticipation" id="ABParticipation">Advisory Board
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Participation</a></h4>
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<p>The Advisory Board consists of nine elected participants and a Chair. The
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Team appoints the Chair of the <a href="#AB">Advisory Board</a>, who is
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generally the <a href="#def-W3CChair">W3C Chair</a>.</p>
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<p>The remaining nine Advisory Board participants are elected by the W3C
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Advisory Committee following the <a href="#AB-TAG-elections">AB/TAG nomination
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and election process</a>.</p>
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<p>With the exception of the Chair, the terms of all Advisory Board
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participants are for <span class="time-interval">two years</span>. Terms are
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staggered so that each year, either four or five terms expire. If an individual
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is elected to fill an incomplete term, that individual's term ends at the
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normal expiration date of that term. Regular Advisory Board terms begin on 1
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July and end on 30 June.</p>
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<h3>2.4 <a name="TAG" id="TAG">Technical Architecture Group (TAG)</a></h3>
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<p>Created in February 2001, the mission of the TAG is stewardship of the Web
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architecture. There are three aspects to this mission:</p>
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<ol>
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<li>to document and build consensus around principles of Web architecture and
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to interpret and clarify these principles when necessary;</li>
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<li>to resolve issues involving general Web architecture brought to the
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TAG;</li>
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<li>to help coordinate cross-technology architecture developments inside and
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outside W3C.</li>
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</ol>
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<p>The TAG hears appeals of <a href="submission.html#SubmissionNo">Member
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Submission requests</a> that are rejected for reasons related to Web
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architecture; see also the <a href="#AB">Advisory Board</a>.</p>
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<p>The TAG's scope is limited to technical issues about Web architecture. The
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TAG <span class="rfc2119">SHOULD NOT</span> consider administrative, process,
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or organizational policy issues of W3C, which are generally addressed by the
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W3C Advisory Committee, Advisory Board, and Team. Please refer to the <a href=
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"http://www.w3.org/2001/07/19-tag">TAG charter</a> [<a href=
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"refs.html#ref-tag-charter">PUB25</a>] for more information about the
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background and scope of the TAG, and the expected qualifications of TAG
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participants.</p>
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<p>The Team <span class="rfc2119">MUST</span> make available two mailing lists
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for the TAG:</p>
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<ul>
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<li>a public discussion (not just input) list for issues of Web architecture.
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The TAG will conduct its public business on this list.</li>
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<li>a <a href="comm.html#Member-only">Member-only</a> list for discussions
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within the TAG and for requests to the TAG that, for whatever reason, cannot be
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made on the public list.</li>
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</ul>
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<p>The TAG <span class="rfc2119">MAY</span> also request the creation of
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charles
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additional topic-specific, public mailing lists. For some TAG discussions
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(e.g., an appeal of a <a href="submission.html#SubmissionNo">rejected Member
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charles
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Submission request</a>), the TAG <span class="rfc2119">MAY</span> use a list
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charles
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that will be <a href="comm.html#Member-only">Member-only</a>.</p>
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<p>The TAG <span class="rfc2119">SHOULD</span> send a summary of each of its
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<a href="policies.html#GeneralMeetings">meetings</a> to the Advisory Committee
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and other group Chairs. The TAG <span class="rfc2119">SHOULD</span> also report
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charles
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on its activities at each <a href="#ACMeetings">Advisory Committee
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charles
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meeting</a>.</p>
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<p>When the TAG votes to resolve an issue, each TAG participant (whether
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appointed, elected, or the Chair) has one vote; see also the section on
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<a href="http://www.w3.org/2001/07/19-tag#Voting">voting in the TAG charter</a>
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[<a href="refs.html#ref-tag-charter">PUB25</a>] and the general section on
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<a href="policies.html#Votes">votes</a> in this Process Document.</p>
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<p>Details about the TAG (e.g., the list of TAG participants, mailing list
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information, and summaries of TAG meetings) are available at the <a href=
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charles
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"http://www.w3.org/2001/tag/">TAG home page</a> [<a href=
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"refs.html#ref-tag-home">PUB26</a>].</p>
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<h4>2.4.1 <a id="tag-participation" name="tag-participation">Technical
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Architecture Group Participation</a></h4>
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<p>The TAG consists of eight elected or appointed participants and a Chair. The
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Team appoints the Chair of the TAG, who is generally the <a href=
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charles
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"#def-Director">Director</a>.</p>
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<p>Three TAG participants are appointed by the Director. Appointees are
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<span class="rfc2119">NOT REQUIRED</span> to be on the W3C Team. The Director
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<span class="rfc2119">MAY</span> appoint <a href="#fellows">W3C Fellows</a> to
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the TAG.</p>
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<p>The remaining five TAG participants are elected by the W3C Advisory
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Committee following the <a href="#AB-TAG-elections">AB/TAG nomination and
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charles
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election process</a>.</p>
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charles
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<p>With the exception of the Chair, the terms of all TAG participants are for
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charles
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<span class="time-interval">two years</span>. Terms are staggered so that each
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charles
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year, either two or three elected terms, and either one or two appointed terms
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charles
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expire. If an individual is appointed or elected to fill an incomplete term,
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that individual's term ends at the normal expiration date of that term. Regular
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TAG terms begin on 1 February and end on 31 January.</p>
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<h3>2.5 <a name="AB-TAG-participation" id="AB-TAG-participation">Advisory Board
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and Technical Architecture Group Participation</a></h3>
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charles
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<p>Advisory Board and TAG participants have a special role within W3C: they are
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charles
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elected by the Membership and appointed by the Director with the expectation
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charles
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that they will use their best judgment to find the best solutions for the Web,
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charles
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not just for any particular network, technology, vendor, or user. Advisory
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charles
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Board and TAG participants are expected to participate regularly and fully.
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charles
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<a href="groups.html#good-standing">Good Standing</a> rules as defined for
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Working Group participants also apply to Advisory Board and TAG participants.
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charles
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Advisory Board and TAG participants <span class="rfc2119">SHOULD</span> attend
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charles
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<a href="#ACMeetings">Advisory Committee meetings</a>.</p>
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charles
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<p>An individual participates on the Advisory Board or TAG from the moment the
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charles
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individual's term begins until the term ends or the seat is <a href=
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charles
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"#AB-TAG-vacated">vacated</a>. Although Advisory Board and TAG participants do
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charles
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not advocate for the commercial interests of their employers, their
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charles
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participation does carry the responsibilities associated with Member
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charles
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representation, Invited Expert status, or Team representation (as described in
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charles
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the section on the <a href="#AB-TAG-elections">AB/TAG nomination and election
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charles
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process</a>). See also the licensing obligations on TAG participants in
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charles
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<a href="http://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section
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charles
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3</a> of the <a href="http://www.w3.org/Consortium/Patent-Policy">W3C Patent
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charles
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Policy</a> [<a href="refs.html#ref-patentpolicy">PUB33</a>], and the claim
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charles
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exclusion process of <a href=
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charles
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"http://www.w3.org/Consortium/Patent-Policy#sec-Exclusion">section 4</a>.</p>
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<h4>2.5.1 <a id="AB-TAG-constraints" name="AB-TAG-constraints">Advisory Board
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and Technical Architecture Group Participation Constraints</a></h4>
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charles
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<p>Given the few seats available on the Advisory Board and the TAG, and in
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charles
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order to ensure that the diversity of W3C Members is represented:</p>
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<ul>
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<li>A Member organization is permitted at most one participant on the TAG.</li>
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   464
<li>A Member organization is permitted at most one participant on the AB.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   465
<li>An individual <span class="rfc2119">MUST NOT</span> participate on both the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   466
TAG and the AB.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   467
</ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   468
<p>If, for whatever reason, these constraints are not satisfied (e.g., because
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   469
a TAG or AB participant changes jobs), one participant <span class=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   470
"rfc2119">MUST</span> cease TAG or AB participation until the situation has
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   471
been resolved. If after <span class="time-interval">30 days</span> the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   472
situation has not been resolved, the Chair will declare one participant's seat
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   473
to be vacant. When more than one individual is involved, the <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   474
"#random">verifiable random selection procedure</a> described below will be
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   475
used to choose one person for continued participation.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   476
<h4>2.5.2 <a id="AB-TAG-elections" name="AB-TAG-elections">Advisory Board and
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   477
Technical Architecture Group Elections</a></h4>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   478
<p>The Advisory Board and a portion of the Technical Architecture Group are
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   479
elected by the Advisory Committee. An election begins when the Team sends a
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   480
Call for Nominations to the Advisory Committee. Any Call for Nominations
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   481
specifies the number of available seats, the deadline for nominations, and the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   482
address where nominations are sent. The Director <span class=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   483
"rfc2119">SHOULD</span> announce appointments no later than the start of a
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   484
nomination period, and generally as part of the Call for Nominations.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   485
<p>Each Member (or group of <a href="#MemberRelated">related Members</a>)
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   486
<span class="rfc2119">MAY</span> nominate one individual. A nomination
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   487
<span class="rfc2119">MUST</span> be made with the consent of the nominee. In
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   488
order for an individual to be nominated as a Member representative, the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   489
individual <span class="rfc2119">MUST</span> qualify for <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   490
"policies.html#member-rep">Member representation</a> and the Member's Advisory
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   491
Committee representative <span class="rfc2119">MUST</span> include in the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   492
nomination the (same) <a href="groups.html#member-rep-info">information
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   493
required for a Member representative in a Working Group</a>. In order for an
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   494
individual to be nominated as an Invited Expert, the individual <span class=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   495
"rfc2119">MUST</span> provide the (same) <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   496
"groups.html#inv-expert-info">information required for an Invited Expert in a
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   497
Working Group</a> and the nominating Advisory Committee representative
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   498
<span class="rfc2119">MUST</span> include that information in the nomination.
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   499
In order for an individual to be nominated as a Team representative, the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   500
nominating Advisory Committee representative <span class="rfc2119">MUST</span>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   501
first secure approval from Team management. A nominee is <span class=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   502
"rfc2119">NOT REQUIRED</span> to be an employee of a Member organization, and
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   503
<span class="rfc2119">MAY</span> be a <a href="#fellows">W3C Fellow</a>. Each
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   504
nomination <span class="rfc2119">SHOULD</span> include a few informative
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   505
paragraphs about the nominee.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   506
<p>If, after the deadline for nominations, the number of nominees is:</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   507
<ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   508
<li>Equal to the number of available seats, those nominees are thereby elected.
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   509
This situation constitutes a tie for the purposes of assigning <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   510
"#short-term">short terms</a>.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   511
<li>Less than the number of available seats, Calls for Nominations are issued
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   512
until a sufficient number of people have been nominated. Those already
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   513
nominated do not need to be renominated after a renewed call.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   514
<li>Greater than the number of available seats, the Team issues a Call for
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   515
Votes that includes the names of all candidates, the number of available seats,
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   516
the deadline for votes, and the address where votes are sent.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   517
</ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   518
<p>When there is a vote, each Member (or group of <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   519
"#MemberRelated">related Members</a>) <span class="rfc2119">MAY</span> vote for
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   520
as many candidates as there are available seats; see the section on <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   521
"acreview.html#ACVotes">Advisory Committee votes</a>. Once the deadline for
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   522
votes has passed, the Team announces the results to the Advisory Committee. The
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   523
candidates with the most votes are elected to the available seats. In case of a
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   524
tie where there are more apparent winners than available seats (e.g., three
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   525
candidates receive 10 votes each for two seats), the <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   526
"#random">verifiable random selection procedure</a> described below will be
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   527
used to fill the available seats.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   528
<p id="short-term">The shortest term is assigned to the elected individual who
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   529
received the fewest votes, the next shortest to the elected individual who
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   530
received the next fewest, and so on. In the case of a tie among those eligible
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   531
for a short term, the <a href="#random">verifiable random selection
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   532
procedure</a> described below will be used to assign the short term.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   533
<p>Refer to <a href="http://www.w3.org/2002/10/election-howto">How to Organize
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   534
an Advisory Board or TAG election</a> [<a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   535
"refs.html#ref-election-howto">MEM15</a>] for more details.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   536
<h5>2.5.2.1 <a name="random" id="random">Verifiable Random Selection
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   537
Procedure</a></h5>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   538
<p>When it is necessary to use a verifiable random selection process (e.g., in
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   539
an AB or TAG election, to "draw straws" in case of a tie or to fill a short
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   540
term), W3C uses the random and verifiable procedure defined in <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   541
"http://www.ietf.org/rfc/rfc2777.txt">RFC 2777</a> [<a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   542
"refs.html#ref-RFC2777">RFC2777</a>]. The procedure orders an input list of
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   543
names (listed in alphabetical order by family name unless otherwise specified)
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   544
into a "result order."</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   545
<p>W3C applies this procedure as follows:</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   546
<ol>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   547
<li>When N people have tied for M (less than N) seats. In this case, only the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   548
names of the N individuals who tied are provided as input to the procedure. The
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   549
M seats are assigned in result order.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   550
<li>After all elected individuals have been identified, when N people are
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   551
eligible for M (less than N) short terms. In this case, only the names of those
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   552
N individuals are provided as input to the procedure. The short terms are
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   553
assigned in result order.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   554
</ol>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   555
<h4>2.5.3 <a id="AB-TAG-vacated" name="AB-TAG-vacated">Advisory Board and
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   556
Technical Architecture Group Vacated Seats</a></h4>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   557
<p>An Advisory Board or TAG participant's seat is vacated when either of the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   558
following occurs:</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   559
<ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   560
<li>the participant <a href="policies.html#resignation">resigns</a>, or</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   561
<li>the Chair asks the participant to <a href=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   562
"policies.html#resignation">resign</a>, for example because the participant has
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   563
failed to remain in <a href="groups.html#good-standing">Good Standing</a>.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   564
</ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   565
<p>When an Advisory Board or TAG participant changes affiliations, as long as
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   566
<a href="#AB-TAG-constraints">Advisory Board and TAG participation
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   567
constraints</a> are respected, the individual <span class="rfc2119">MAY</span>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   568
continue to participate until the next regularly scheduled election for that
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   569
group. Otherwise, the seat is vacated.</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   570
<p>Vacated seats are filled according to this schedule:</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   571
<ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   572
<li>When an appointed TAG seat is vacated, the Director <span class=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   573
"rfc2119">MAY</span> re-appoint someone immediately, but no later than the next
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   574
regularly scheduled election.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   575
<li>When an elected seat on either the AB or TAG is vacated, the seat is filled
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   576
at the next regularly scheduled election for the group unless the group Chair
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   577
requests that W3C hold an election before then (for instance, due to the
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   578
group's workload). The group Chair <span class="rfc2119">SHOULD NOT</span>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   579
request an exceptional election if the next regularly scheduled election is
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   580
fewer than three months away.</li>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   581
</ul>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   582
<div class="noprint">
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   583
<div class="navbar"><map name="navbar-bottom" title="Navigation Bar" id=
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   584
"navbar-bottom">
97
18cca5e3bf7a Mechanical conversions to HTML5 (i.e. without adding real HTML5 semantics)
charles
parents: 96
diff changeset
   585
<hr>
96
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   586
<p>[<a accesskey="n" rel="Next" href="policies.html">next chapter</a>] &nbsp;
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   587
[<a accesskey="p" rel="Prev" href="intro.html">previous chapter</a>] &nbsp;
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   588
[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   589
</map></div>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   590
</div>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   591
</body>
e2d162dfd842 Adding other chapters to prepare full version.
charles
parents:
diff changeset
   592
</html>