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author charles
Sat, 15 Oct 2016 10:39:54 +0200
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<!DOCTYPE html>
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<html lang="en">
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  <head>
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    <meta charset="utf-8">
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    <meta name="keywords" content="W3C Process, Consortium, Team, Recommendation, Advisory Committee,
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Advisory Board, Working Group, Coordination Group, Interest Group, W3C Activity, Workshop, charter, Working Draft, Process Document, Candidate Recommendation, Director, Proposed Recommendation, Submission request">
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    <link rel="stylesheet" type="text/css" href="https://www.w3.org/StyleSheets/TR/base.css">
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    <title>World Wide Web Consortium Process Document</title>
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    <style type="text/css">
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     .about { margin-left: 3em; margin-right: 3em; font-size: .83em}
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     table { margin-left: auto; margin-right: auto }
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     .diagram { text-align: center; margin: 2.5em 0 }
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      .issue:before {content: "Issue: "}
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      .issue {border: 2px dashed red; background-color: #ffa;}
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      .issue .issue {background-color: #fcc;}
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      .rfc2119 {font-variant:small-caps}
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/*for the SVG - navigation highlighting */
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     :focus path, :focus polygon, :focus ellipse { stroke-width: 4}
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     g g:hover path, g g:hover polygon, g g:hover ellipse { stroke-width: 4}
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     :focus text, g g:hover text { stroke: black; stroke-width: .5}
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</style> <!--[if lt IE 9]><script src='undefined://www.w3.org/2008/site/js/html5shiv.js'></script><![endif]-->
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  </head>
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  <body>
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    <div class="head"><a href="https://www.w3.org/"><img alt="W3C" src="https://www.w3.org/Icons/w3c_home" height="48" width="72"></a>
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      <h1>W3C Editor's Draft Process Document</h1>
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      <h2 class="notoc">15 October 2016 Editor's Draft</h2>
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      <dl>
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        <dt>Latest Editor's version:</dt>
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         <dd><a href="https://dvcs.w3.org/hg/AB/raw-file/default/cover.html">https://dvcs.w3.org/hg/AB/raw-file/default/cover.html</a></dd>
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        <dt>Latest operative version:</dt>
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         <dd><a href="https://www.w3.org/Consortium/Process/">https://www.w3.org/Consortium/Process/</a></dd>
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        <dt>Editor:</dt>
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         <dd>Charles McCathie Nevile, <a style="color:black" href="http://yandex.com"><span style="color: red;">Y</span>andex</a> —
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           <a style="color:black" href="http://yandex.ru"><span style="color: red;">Я</span>ндекс</a></dd>
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        <dt>Previous editor:</dt>
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        <dd>Ian Jacobs, <a href="https://www.w3.org/">W3C</a></dd>
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      </dl>
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      <p class="copyright"><a href="https://www.w3.org/Consortium/Legal/ipr-notice#Copyright">Copyright</a> © 1996-2016
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        <a href="/"><abbr title="World Wide Web Consortium">W3C</abbr></a><sup>®</sup>
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        (<a href="https://www.csail.mit.edu/"><abbr title="Massachusetts Institute of Technology">MIT</abbr></a>,
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        <a href="http://www.ercim.eu/"><abbr title="European Research Consortium for Informatics and Mathematics">ERCIM</abbr></a>,
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        <a href="http://www.keio.ac.jp/">Keio</a>, <a href="http://ev.buaa.edu.cn/">Beihang</a>), All Rights Reserved. W3C
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        <a href="/Consortium/Legal/ipr-notice#Legal_Disclaimer">liability</a>,
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        <a href="/Consortium/Legal/ipr-notice#W3C_Trademarks">trademark</a>,
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        <a rel="Copyright" href="/Consortium/Legal/copyright-documents">document use</a> and
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        <a rel="Copyright" href="/Consortium/Legal/copyright-software">software licensing</a> rules apply. Your interactions
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        with this site are in accordance with our <a href="/Consortium/Legal/privacy-statement#Public">public</a> and
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        <a href="/Consortium/Legal/privacy-statement#Members">Member</a> privacy statements.</p>
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      <hr></div>
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    <h2 class="notoc"><a id="abstract">Abstract</a></h2>
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    <p>The mission of the World Wide Web Consortium (<abbr>W3C</abbr>) is to lead the World Wide Web to its full potential by
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      developing common protocols that promote its evolution and ensure its interoperability. The W3C Process Document describes 
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      the organizational structure of the W3C and the processes related to the responsibilities and functions they exercise to
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      enable W3C to accomplish its mission. This document does not describe the internal workings of the Team or W3C's public 
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      communication mechanisms.</p>
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    <p>For more information about the W3C mission and the history of W3C, please refer to
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      <a href="https://www.w3.org/Consortium/">About W3C</a> [<a href="#ref-mission">PUB15</a>].</p>
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    <h2 class="notoc" id="status">Status of this Document</h2>
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    <p>W3C, including all existing chartered groups, follows the
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      <a href="https://www.w3.org/Consortium/Process/">most recent operative Process Document</a> announced to the Membership.</p>
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    <p>This document is developed by the Advisory Board's Process Task Force working within the
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      <a href="https://www.w3.org/community/w3process/">Revising W3C Process Community Group</a> (which anyone can join).
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      This is the 15 October 2016 Editor's draft for the proposed next version of the W3C Process Document. This document is
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      based on the <a href="http://www.w3.org/2015/Process-20150901/">1 September 2015 Process Document</a>, which is the
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      currently operative W3C Process.</p>
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    <p>This draft is proposed to the W3C Advisory Board, for approval to request formal Advisory Committee review on whether
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      to adopt this as the new operative Process document.</p>
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    <p>Further revision is expected to take place in a new version of the Process as required.</p>
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    <p>A <a href="#changes">history of changes</a> since the 1 September 2015 Process Document is provided. A log of
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      <a href="https://dvcs.w3.org/hg/AB/">all changes in diff format</a> is available, as is an
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      <a href="https://dvcs.w3.org/hg/AB/raw-file/default/161011-150901-diff.html">"HTML diff-marked" comparison</a>
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      to the 1 September document</a>.</p>
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    <p>Comment is invited on the draft. Please send comments to
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      <a href="mailto:public-w3process@w3.org">public-w3process@w3.org</a>
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     (<a href="https://lists.w3.org/Archives/Public/public-w3process/">Mailing list archive</a>, publicly available) or to
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     process-issues@w3.org (<a href="https://lists.w3.org/Archives/Member/process-issues">Member-only archive</a>). A
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     <a href="https://www.w3.org/community/w3process/track/">Public Issue Tracker</a> is available online. </p>
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    <h2 class="notoc" id="pp">Relation of Process Document to Patent Policy</h2>
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    <p>W3C Members' attention is called to the fact that provisions of the Process Document are binding on Members per the
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      <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
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      [<a href="#ref-member-agreement">PUB6</a>]. The Patent Policy
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      <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]
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      is incorporated by normative reference as a part of the Process Document, and is thus equally binding.</p>
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    <p>The Patent Policy places additional obligations on Members, Team, and other participants in W3C.
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      The Process Document does not restate those requirements but includes references to them.
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      The Process Document and Patent Policy have been designed to allow them to evolve independently.</p>
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    <p>In the Process Document, the term "participant" refers to an individual, not an organization.</p>
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    <h2 class=".notoc">Conformance and specialized terms</h2>
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    <p>The terms <em class="rfc2119">must</em>, <em class="rfc2119">must not</em>, <em class="rfc2119">should</em>,
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      <em class="rfc2119">should not</em>, <em class="rfc2119">required</em>, and <em class="rfc2119">may</em> are used
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      in accordance with <a href="http://www.ietf.org/rfc/rfc2119.txt">RFC 2119</a> [<a href="#ref-RFC2119">RFC2119</a>].
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      The term <dfn><em class="rfc2119">not required</em></dfn> is equivalent to the term
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      <em class="rfc2119">may</em> as defined in [<a href="#ref-RFC2119">RFC2119</a>].</p>
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    <p>Some terms have been capitalized in this document (and in other W3C materials) to indicate that they are entities
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      with special relevance to the W3C Process. These terms are defined within this document, and readers are reminded that the
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      ordinary English definitions are insufficient for the purpose of understanding this document.</p>
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    <div class="toc" role="navigation">
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      <h2 class="notoc" id="toc">Table of Contents</h2>
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      <div class="noprint">
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        <ul class="toc">
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          <li class="tocline2"><a href="#Intro" class="tocxref">1 Introduction</a></li>
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          <li class="tocline2"><a href="#Organization" class="tocxref">2 Members, Advisory Committee, Team, Advisory Board, Technical
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              Architecture Group</a></li>
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          <li class="tocline2"><a href="#Policies" class="tocxref">3 General Policies for W3C Groups</a></li>
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          <li class="tocline2"><a href="#dissemination" class="tocxref">4 Dissemination Policies</a></li>
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          <li class="tocline2"><a href="#GAGeneral" class="tocxref">5 Working Groups and Interest Groups</a></li>
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          <li class="tocline2"><a href="#Reports" class="tocxref">6 W3C Technical Report Development Process</a></li>
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          <li class="tocline2"><a href="#ReviewAppeal" class="tocxref">7 Advisory Committee Reviews, Appeals, and Votes</a></li>
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          <li class="tocline2"><a href="#GAEvents" class="tocxref">8 Workshops and Symposia</a></li>
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          <li class="tocline2"><a href="#Liaisons" class="tocxref">9 Liaisons</a></li>
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          <li class="tocline2"><a href="#Submission" class="tocxref">10 Member Submission Process</a></li>
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          <li class="tocline2"><a href="#GAProcess" class="tocxref">11 Process Evolution</a></li>
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          <li class="tocline2"><a href="#references" class="tocxref">12 References</a></li>
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          <li class="tocline2"><a href="#acks" class="tocxref">13 Acknowledgments</a></li>
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          <li class="tocline2"><a href="#changes" class="tocxref">14 Changes</a></li>
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        </ul>
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      </div>
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    </div>
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    <div class="longtoc">
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      <div class="noprint">
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        <h3 class="notoc" id="fulltoc">Expanded table of contents</h3>
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      </div>
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      <ul class="toc">
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        <li class="tocline2"><a href="#Intro">1 Introduction</a></li>
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        <li class="tocline2"><a href="#Organization">2 Members, Advisory Committee, Team, Advisory Board, Technical Architecture Group</a>
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            <li class="tocline3"><a href="#Members">2.1 Members</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#MemberBenefits">2.1.1 Rights of Members</a></li>
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                <li class="tocline4"><a href="#RelatedAndConsortiumMembers">2.1.2 Member Consortia, and Related Members</a></li>
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                <li class="tocline4"><a href="#AC">2.1.3 Advisory Committee (AC)</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#Team">2.2 The W3C Team</a>
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                <li class="tocline4"><a href="#TeamSubmission">2.2.1 Team Submissions</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#AB">2.3 Advisory Board (AB)</a>
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                <li class="tocline4"><a href="#ABParticipation">2.3.1 Advisory Board Participation</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#TAG">2.4 Technical Architecture Group (TAG)</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#tag-participation">2.4.1 Technical Architecture Group Participation</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#AB-TAG-participation">2.5 Advisory Board and Technical Architecture Group Participation</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#AB-TAG-constraints">2.5.1 Advisory Board and Technical Architecture Group Participation
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                    Constraints</a></li>
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                <li class="tocline4"><a href="#AB-TAG-elections">2.5.2 Advisory Board and Technical Architecture Group Elections</a></li>
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                <li class="tocline4"><a href="#AB-TAG-vacated">2.5.3 Advisory Board and Technical Architecture Group Vacated Seats</a></li>
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              </ul>
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            </li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#Policies">3 General Policies for W3C Groups</a>
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            <li class="tocline3"><a href="#ParticipationCriteria">3.1 Individual Participation Criteria</a>
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                <li class="tocline4"><a href="#coi">3.1.1 Conflict of Interest Policy</a></li>
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                <li class="tocline4"><a href="#member-rep">3.1.2 Individuals Representing a Member Organization</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#GeneralMeetings">3.2 Meetings</a></li>
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            <li class="tocline3"><a href="#Consensus">3.3 Consensus</a>
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                <li class="tocline4"><a href="#managing-dissent">3.3.1 Managing Dissent</a></li>
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                <li class="tocline4"><a href="#WGArchiveMinorityViews">3.3.2 Recording and Reporting Formal Objections</a></li>
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                <li class="tocline4"><a href="#formal-address">3.3.3 Formally Addressing an Issue</a></li>
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                <li class="tocline4"><a href="#WGChairReopen">3.3.4 Reopening a Decision When Presented With New Information</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#Votes">3.4 Votes</a></li>
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            <li class="tocline3"><a href="#WGAppeals">3.5 Appeal of a Chair's Decision</a></li>
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            <li class="tocline3"><a href="#resignation">3.6 Resignation from a Group</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#dissemination">4 Dissemination Policies</a>
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            <li class="tocline3"><a href="#confidentiality-levels">4.1 Confidentiality Levels</a>
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                <li class="tocline4"><a href="#confidentiality-change">4.1.1 Changing Confidentiality Level</a></li>
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              </ul>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#GAGeneral">5 Working Groups and Interest Groups</a>
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            <li class="tocline3"><a href="#ReqsAllGroups">5.1 Requirements for All Working and Interest Groups</a></li>
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            <li class="tocline3"><a href="#GroupsWG">5.2 Working Groups and Interest Groups</a>
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                <li class="tocline4"><a href="#group-participation">5.2.1 Working Group and Interest Group Participation Requirements</a></li>
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                <li class="tocline4"><a href="#WGCharterDevelopment">5.2.2 Working Group and Interest Group Charter Development</a></li>
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                <li class="tocline4"><a href="#CharterReview">5.2.3 Advisory Committee Review of a Working Group or Interest Group Charter</a></li>
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                <li class="tocline4"><a href="#cfp">5.2.4 Call for Participation in a Working Group or Interest Group</a></li>
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                <li class="tocline4"><a href="#charter-extension">5.2.5 Working Group and Interest Group Charter Extension</a></li>
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                <li class="tocline4"><a href="#WGCharter">5.2.6 Working Group and Interest Group Charters</a></li>
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                <li class="tocline4"><a href="#GeneralTermination">5.2.7 Working Group and Interest Group Closure</a></li>
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              </ul>
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        <li class="tocline2"><a href="#Reports">6 W3C Technical Report Development Process</a>
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            <li><a href="#rec-advance">6.1 W3C Technical Reports</a>
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                <li><a href="#recs-and-notes" id="return-to-wg">6.1.1 Recommendations and Notes</a></li>
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                <li><a href="#maturity-levels">6.1.2 Maturity Levels</a></li>
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              </ul>
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            <li><a href="#requirements-and-definitions">6.2 General requirements and definitions</a>
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                <li><a href="#general-requirements">6.2.1 General requirements for Technical Reports</a></li>
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                <li><a href="#transition-reqs">6.2.2 Advancement on the Recommendation Track</a>
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                    <li><a href="#substantive-change">6.2.2.1 Substantive Change</a></li>
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                  </ul>
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                </li>
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                <li><a href="#doc-reviews">6.2.3 Reviews and Review Responsibilities</a>
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                  <ul class="toc">
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                    <li><a href="#wide-review">6.2.3.1 Wide Review</a></li>
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                  </ul>
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                </li>
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                <li><a href="#implementation-experience">6.2.4 Implementation Experience</a> </li>
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                <li><a href="#correction-classes">6.2.5 Classes of Changes to a Recommendation</a></li>
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              </ul>
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            </li>
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            <li><a href="#working-draft">6.3 Working Draft</a>
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              <ul class="toc">
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                <li><a href="#first-wd">6.3.1 First Public Working Draft</a></li>
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                <li><a href="#revised-wd">6.3.2 Revising Public Working Drafts</a></li>
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                <li><a href="#tr-end">6.3.3 Stopping work on a specification</a></li>
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              </ul>
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            </li>
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            <li><a href="#candidate-rec" id="cfi">6.4 Candidate Recommendation</a>
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              <ul class="toc">
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                <li><a href="#revised-cr">6.4.1 Revising a Candidate Recommendation</a></li>
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              </ul>
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            </li>
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            <li> <a href="#rec-pr" id="cfr">6.5 Proposed Recommendation</a></li>
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            <li> <a href="#rec-publication">6.6 W3C Recommendation</a></li>
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            <li><a href="#rec-modify">6.7 Modifying a W3C Recommendation</a>
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              <ul class="toc">
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                <li><a href="#errata">6.7.1 Errata Management</a></li>
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                <li><a href="#revised-rec" id="cfr-edited">6.7.2 Revising a Recommendation</a></li>
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              </ul>
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            </li>
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            <li><a href="#Note">6.8 Publishing a Working Group or Interest Group Note</a></li>
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            <li><a href="#rec-rescind">6.9 Obsoleting or Rescinding a W3C Recommendation</a></li>
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            <li><a href="#further-reading">Further reading</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#ReviewAppeal">7 Advisory Committee Reviews, Appeals, and Votes</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#ACReview">7.1 Advisory Committee Reviews</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#ACReviewStart">7.1.1 Start of a Review Period</a></li>
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                <li class="tocline4"><a href="#ACReviewAfter">7.1.2 After the Review Period</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#ACAppeal">7.2 Appeal by Advisory Committee Representatives</a></li>
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            <li class="tocline3"><a href="#ACVotes">7.3 Advisory Committee Votes</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#GAEvents">8 Workshops and Symposia</a></li>
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        <li class="tocline2"><a href="#Liaisons">9 Liaisons</a></li>
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        <li class="tocline2"><a href="#Submission">10 Member Submission Process</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#SubmissionRights">10.1 Submitter Rights and Obligations</a>
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              <ul class="toc">
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                <li class="tocline4"><a href="#SubmissionScope">10.1.1 Scope of Member Submissions</a></li>
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                <li class="tocline4"><a href="#SubmissionReqs">10.1.2 Information Required in a Submission Request</a></li>
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              </ul>
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            </li>
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            <li class="tocline3"><a href="#TeamSubmissionRights">10.2 Team Rights and Obligations</a></li>
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            <li class="tocline3"><a href="#SubmissionYes">10.3 Acknowledgment of a Submission Request</a></li>
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            <li class="tocline3"><a href="#SubmissionNo">10.4 Rejection of a Submission Request</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#GAProcess">11 Process Evolution</a></li>
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        <li class="tocline2"><a href="#references">12 References</a>
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          <ul class="toc">
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            <li class="tocline3"><a href="#public-refs">12.1 Public Resources</a></li>
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            <li class="tocline3"><a href="#member-refs">12.2 Member-only Resources</a></li>
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            <li class="tocline3"><a href="#other-refs">12.3 Other References</a></li>
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          </ul>
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        </li>
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        <li class="tocline2"><a href="#acks">13 Acknowledgments</a></li>
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        <li class="tocline2"><a href="#changes">14 Changes</a></li>
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      </ul>
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    </div>
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    <main>
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      <h2 id="Intro">1 Introduction</h2>
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      <p>Most W3C work revolves around the standardization of Web technologies. To accomplish this work, W3C follows processes that
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        promote the development of high-quality standards based on the <a href="#Consensus">consensus</a> of the Membership, Team, 
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        and public. W3C processes promote fairness, responsiveness, and progress: all facets of the W3C mission.
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        This document describes the processes W3C follows in pursuit of its mission.</p>
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      <p>Here is a general overview of how W3C standardizes a Web technology. In many cases, the goal of this work is a
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        <a href="#RecsW3C">W3C Recommendation</a> - a Web standard.</p>
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      <ol>
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        <li>People generate interest in a particular topic. For instance, Members express interest in the form 
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          of <a href="#Submission">Member Submissions</a>, and the <a href="#Team">Team</a> monitors work inside and outside of W3C
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          for signs of interest. Also, W3C is likely to organize a <a href="#GAEvents">Workshop</a> to bring people together to 
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          discuss topics that interest the W3C community.</li>
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        <li>When there is enough interest in a topic (e.g., after a successful Workshop and/or discussion on an
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          <a href="#ACCommunication">Advisory Committee mailing list</a>), the Director announces the development of a proposal for
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          one or more new <a href="#WGCharterDevelopment">Interest Group or Working Group charters</a>, depending on the breadth of
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          the topic of interest. W3C Members <a href="#CharterReview">review</a> the proposed charters. When there is support
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          within W3C for investing resources in the topic of interest, the Director approves the group(s) and they begin their
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          work.</li>
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        <li>There are three types of Working Group participants: <a href="#member-rep">Member representatives</a>,
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          <a href="#invited-expert-wg">Invited Experts</a>, and <a href="#Team">Team representatives</a>. Team representatives both
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          contribute to the technical work and help ensure the group's proper integration with the rest of W3C. The
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          <a href="#WGCharter">Working Group charter</a> sets expectations about each group's deliverables (e.g.,
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          <a href="#Reports">technical reports</a>, test suites, and tutorials).</li>
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        <li>Working Groups generally create specifications and guidelines that undergo cycles of revision and review as they
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          <a href="#rec-advance">advance to W3C Recommendation</a> status. The W3C process for producing these technical reports
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          includes significant review by the Members and public, and requirements that the Working Group be able to show 
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          implementation and interoperability experience. At the end of the process, the Advisory Committee reviews the mature
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          technical report, and if there is support, W3C publishes it as a <a href="#RecsW3C">Recommendation</a>.</li>
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      </ol>
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      <p>The Process Document promotes the goals of quality and fairness in technical decisions by encouraging
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        <a href="#Consensus">consensus</a>, requiring reviews (by both Members and public) as part of the
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        <a href="#Reports">technical report development process</a>, and through an
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        <a href="#ACAppeal">Advisory Committee Appeal process</a>.</p>
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      <p>The other sections of the Process Document:</p>
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      <ol>
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        <li>set forth <a href="#Policies">policies</a> for participation in W3C groups,</li>
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        <li>establish two permanent groups within W3C: the <a href="#TAG">Technical Architecture Group (TAG)</a>, to help resolve
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          Consortium-wide technical issues; and the <a href="#AB">Advisory Board (AB)</a>, to help resolve
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          Consortium-wide non-technical issues, and to manage the <a href="#GAProcess">evolution of the W3C process</a>, and</li>
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        <li>describe other interactions between the <a href="#Members">Members</a> (as represented by the
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          <a href="#AC">W3C Advisory Committee</a>), the Team, and the general public.</li>
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      </ol>
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      <h2 id="Organization">2 Members, Advisory Committee, Team, Advisory Board, Technical Architecture Group</h2>
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      <p>W3C's mission is to lead the Web to its full potential. W3C <a href="#Members">Member</a> organizations
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        provide resources to this end, and the W3C <a href="#Team">Team</a> provides the technical leadership
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        and organization to coordinate the effort.</p>
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   374
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      <h3 id="Members">2.1 Members</h3>
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   376
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      <p>W3C Members are primarily represented in W3C processes as follows:</p>
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   378
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      <ol>
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        <li>The <a href="#AC">Advisory Committee</a> is composed of one representative from each Member organization (refer to the
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   381
          <a href="#Member-only">Member-only</a> list of
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   382
          <a href="https://www.w3.org/Member/ACList">current Advisory Committee representatives</a>
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          [<a href="#ref-current-ac">MEM1</a>]).
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   384
          The Advisory Committee:
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   385
          <ul>
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            <li>reviews plans for W3C at each <a href="#ACMeetings">Advisory Committee meeting</a>;</li>
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            <li>reviews formal proposals from the W3C Director: <a href="#CharterReview">Charter Proposals</a>,
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            <a href="#RecsPR">Proposed Recommendations</a>, and <a href="#GAProcess">Proposed Process Documents</a>.</li>
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            <li>elects the <a href="#AB">Advisory Board</a> participants other than the Advisory Board Chair.</li>
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            <li>elects 5 of the 9 participants on the <a href="#TAG">Technical Architecture Group</a>.</li>
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   391
          </ul>
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diff changeset
   392
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   393
          Advisory Committee representatives <em class="rfc2119">may</em> initiate an 
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   394
          <a href="#ACAppeal">Advisory Committee Appeal</a> in some cases described in this document.</li>
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   395
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   396
        <li>Representatives of Member organizations participate in <a href="#GAGeneral">Working Groups and Interest Groups</a> and
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   397
          author and review <a href="#Reports">technical reports</a>.</li>
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diff changeset
   398
      </ol>
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diff changeset
   399
187
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   400
      <p id="MemberSubscription">W3C membership is open to all entities, as described in
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   401
        "<a href="https://www.w3.org/Consortium/join">How to Join W3C</a>" [<a href="#ref-join-w3c">PUB5</a>];
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   402
        (refer to the public list of <a href="https://www.w3.org/Consortium/Member/List">current W3C Members</a>
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parents: 186
diff changeset
   403
        [<a href="#ref-current-mem">PUB8</a>]). Organizations subscribe according to the
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   404
        <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
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diff changeset
   405
        [<a href="#ref-member-agreement">PUB6</a>]. The <a href="#Team">Team</a> <em class="rfc2119">must</em> ensure that
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   406
        Member participation agreements remain <a href="#Team-only">Team-only</a> and that no Member receives
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   407
        preferential treatment within W3C.</p>
201
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diff changeset
   408
187
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   409
      <p id="IndividualParticipation">W3C does not have a class of membership tailored to, or priced for individuals.
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   410
        However, an individual <em class="rfc2119">may</em> join W3C as an Affiliate Member. In this case the same
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diff changeset
   411
        restrictions pertaining to <a href="#MemberRelated">related Members</a> apply when the individual also
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   412
        <a href="#member-rep">represents</a> another W3C Member.</p>
174
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diff changeset
   413
140
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   414
      <h4 id="MemberBenefits">2.1.1 Rights of Members</h4>
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diff changeset
   415
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      <p>Each Member organization enjoys the following rights and benefits:</p>
174
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diff changeset
   417
140
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   418
      <ul>
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   419
        <li>A seat on the <a href="#AC">Advisory Committee</a>;</li>
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   420
        <li>Access to <a href="#Member-only">Member-only</a> information;</li>
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   421
        <li>The <a href="#Submission">Member Submission</a> process;</li>
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   422
        <li>Use of the W3C Member logo on promotional material and to publicize the Member's participation in W3C. For more
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   423
          information, please refer to the Member logo usage policy described in the
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   424
          <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> [<a href="#ref-new-member">MEM4</a>].</li>
140
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diff changeset
   425
      </ul>
174
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diff changeset
   426
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parents: 173
diff changeset
   427
      <p>Furthermore,  subject to further restrictions included in the Member Agreement, representatives of Member organizations
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diff changeset
   428
        participate in W3C as follows:</p>
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parents: 173
diff changeset
   429
140
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   430
      <ul>
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   431
        <li>In <a href="#GAGeneral">Working Groups and Interest Groups</a>.</li>
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   432
        <li>In <a href="#GAEvents">Workshops and Symposia</a>;</li>
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   433
        <li>On the Team, as <a href="#fellows">W3C Fellows</a>.</li>
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diff changeset
   434
      </ul>
174
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diff changeset
   435
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   436
      <p>The rights and benefits of W3C membership are contingent upon conformance to the processes described in this document.
201
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   437
        The vast majority of W3C Members faithfully follow the spirit as well as the letter of these processes. When
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diff changeset
   438
        serious and/or repeated violations do occur, and repeated attempts to address these violations have not
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diff changeset
   439
        resolved the situation, the  Director <em class="rfc2119">may</em> take disciplinary action.
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   440
        Arbitration in the case of further disagreement is governed by paragraph 19 of the Membership Agreement. Refer to the
174
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   441
        <a href="https://www.w3.org/2002/09/discipline">Guidelines for Disciplinary Action</a>
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   442
        [<a href="#ref-discipline-gl">MEM14</a>].</p>
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diff changeset
   443
180
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   444
      <h4 id="RelatedAndConsortiumMembers">2.1.2 Membership Consortia and related Members</h4>
187
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diff changeset
   445
180
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   446
      <h5 id="MemberConsortia">2.1.2.1 Membership Consortia</h5>
187
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diff changeset
   447
200
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diff changeset
   448
      <p>A "Member Consortium" means a consortium, user society, or association of two or more individuals, companies,
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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diff changeset
   449
        organizations or governments, or any combination of these entities which has the purpose of participating in a
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diff changeset
   450
        common activity or pooling resources to achieve a common goal other than participation in, or achieving certain goals in,
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parents: 199
diff changeset
   451
        W3C. A joint-stock corporation or similar entity is not a "Member Consortium" merely because it has shareholders or
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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parents: 199
diff changeset
   452
        stockholders.  If it is not clear whether a prospective Member qualifies as a Member Consortium, the Director may
acf439e14149 Clarify definition of "Member Consortium" and its authorised W3C participants etc.
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   453
        reasonably make the determination. For a Member Consortium, the rights and privileges of W3C Membership described in the
207
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   454
        W3C Process Document extend to the Member Consortium's paid staff and Advisory Committee representative.</p>
180
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diff changeset
   455
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parents: 179
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   456
      <p>Member Consortia <em class="rfc2119">may</em> also designate up to four (or more at the Team's discretion) individuals
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parents: 179
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   457
        who, though not employed by the organization, <em class="rfc2119">may</em> exercise the rights of
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   458
        <a href="#member-rep">Member representatives</a>.
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parents: 179
diff changeset
   459
191
ae79a49f0d07 Various editorial changes. See:
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parents: 190
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   460
      <p>For Member Consortia that have individual people as members these individuals <em class="rfc2119">must</em> disclose
ae79a49f0d07 Various editorial changes. See:
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parents: 190
diff changeset
   461
        their employment affiliation when participating in W3C work. Provisions for <a href="#MemberRelated">related Members</a>
ae79a49f0d07 Various editorial changes. See:
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parents: 190
diff changeset
   462
        apply. Furthermore, these individuals <em class="rfc2119">must</em> represent the broad interests of the
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   463
        W3C Member organization and not the particular interests of their employers.</p>
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parents: 190
diff changeset
   464
201
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   465
      <p>For Member Consortia that have organizations as Members, all such designated representatives
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   466
        <em class="rfc2119">must</em> be an official representative of the Member organization
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   467
        (e.g. a Committee or Task Force Chairperson) and <em class="rfc2119">must</em> disclose their employment affiliation
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   468
        when participating in W3C work. Provisions for <a href="#MemberRelated">related Members</a> apply. 
180
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   469
        Furthermore, these individuals <em class="rfc2119">must</em> represent the broad interests of the W3C Member organization
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diff changeset
   470
        and not the particular interests of their employers.</p>
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diff changeset
   471
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
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parents: 179
diff changeset
   472
      <p>For all representatives of a Member Consortium, IPR commitments are made on behalf of the Member Consortium, unless a
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   473
        further IPR commitment is made by the individuals' employers.</p>
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diff changeset
   474
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
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diff changeset
   475
      <h5 id="MemberRelated">2.1.2.2 Related Members</h5>
187
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diff changeset
   476
180
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parents: 179
diff changeset
   477
      <p>In the interest of ensuring the integrity of the consensus process, Member involvement in some of the processes in this
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parents: 179
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   478
        document is affected by related Member status. As used herein, two Members are related if:</p>
140
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diff changeset
   479
      <ol>
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diff changeset
   480
        <li>Either Member is a subsidiary of the other, or</li>
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   481
        <li>Both Members are subsidiaries of a common entity, or</li>
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diff changeset
   482
        <li>The Members have an employment contract or consulting contract that affects W3C participation.</li>
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diff changeset
   483
      </ol>
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   484
      <p>A <em>subsidiary</em> is an organization of which effective control and/or majority ownership rests with another, single
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diff changeset
   485
        organization.</p>
180
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parents: 179
diff changeset
   486
      <p>Related Members <em class="rfc2119">must</em> disclose these relationships according to the mechanisms described in the
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charles
parents: 179
diff changeset
   487
        <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> [<a href="#ref-new-member">MEM4</a>].</p>
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charles
parents: 179
diff changeset
   488
140
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diff changeset
   489
      <h4 id="AC">2.1.3 Advisory Committee (AC)</h4>
187
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diff changeset
   490
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diff changeset
   491
      <p>When an organization joins W3C (see "<a href="https://www.w3.org/Consortium/join">How to Join W3C</a>"
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parents: 186
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   492
        [<a href="#ref-join-w3c">PUB5</a>]), it <em class="rfc2119">must</em> name its Advisory Committee representative as part
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parents: 186
diff changeset
   493
        of the Membership Agreement. The <a href="https://www.w3.org/Member/Intro">New Member Orientation</a> explains how to
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parents: 186
diff changeset
   494
        subscribe or unsubscribe to Advisory Committee mailing lists, provides information about Advisory Committee Meetings,
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diff changeset
   495
        explains how to name a new Advisory Committee representative, and more. Advisory Committee representatives
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diff changeset
   496
        <em class="rfc2119">must</em> follow the <a href="#coi">conflict of interest policy</a> by disclosing information
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parents: 186
diff changeset
   497
        according to the mechanisms described in the New Member Orientation. See also the additional roles of
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diff changeset
   498
        Advisory Committee representatives described in the
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diff changeset
   499
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
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diff changeset
   500
      <p>Additional information for Members is available at the <a href="https://www.w3.org/Member/">Member Web site</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   501
       [<a href="#ref-member-web">MEM6</a>].</p>
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charles
parents: 186
diff changeset
   502
140
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parents: 139
diff changeset
   503
      <h5 id="ACCommunication">2.1.3.1 Advisory Committee Mailing Lists</h5>
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parents: 139
diff changeset
   504
      <p>The Team <em class="rfc2119">must</em> provide two mailing lists for use by the Advisory Committee:</p>
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charles
parents: 139
diff changeset
   505
      <ol>
187
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parents: 186
diff changeset
   506
        <li>One for official announcements (e.g., those required by this document) from the Team to the Advisory Committee.
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   507
          This list is read-only for Advisory Committee representatives.</li>
140
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parents: 139
diff changeset
   508
        <li>One for discussion among Advisory Committee representatives. Though this list is primarily for Advisory Committee
187
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charles
parents: 186
diff changeset
   509
          representatives, the Team <em class="rfc2119">must</em> monitor discussion and <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   510
          participate in discussion when appropriate. Ongoing detailed discussions <em class="rfc2119">should</em> be moved
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   511
          to other appropriate lists (new or existing, such as a mailing list created for a <a href="#GAEvents">Workshop</a>).</li>
140
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charles
parents: 139
diff changeset
   512
      </ol>
187
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charles
parents: 186
diff changeset
   513
      <p>An Advisory Committee representative <em class="rfc2119">may</em> request that additional individuals from their
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   514
        organization be subscribed to these lists. Failure to contain distribution internally <em class="rfc2119">may</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   515
        result in suspension of additional email addresses, at the discretion of the Team.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   516
140
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parents: 139
diff changeset
   517
      <h5 id="ACMeetings">2.1.3.2 Advisory Committee Meetings</h5>
187
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parents: 186
diff changeset
   518
      <p>The Team organizes a <a href="#ftf-meeting">face-to-face meeting</a> for the Advisory Committee 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   519
        <span class="time-interval">twice a year</span>. The Team appoints the Chair of these meetings (generally the CEO).
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charles
parents: 186
diff changeset
   520
        At each Advisory Committee meeting, the Team <em class="rfc2119">should</em> provide an update to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   521
        Advisory Committee about:</p>
140
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charles
parents: 139
diff changeset
   522
      <dl>
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parents: 139
diff changeset
   523
        <dt><em>Resources</em></dt>
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parents: 139
diff changeset
   524
        <dd>
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parents: 139
diff changeset
   525
          <ul>
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   526
            <li>The number of W3C Members at each level.</li>
140
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parents: 139
diff changeset
   527
            <li>An overview of the financial status of W3C.</li>
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charles
parents: 139
diff changeset
   528
          </ul>
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charles
parents: 139
diff changeset
   529
        </dd>
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charles
parents: 139
diff changeset
   530
        <dt><em>Allocations</em></dt>
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charles
parents: 139
diff changeset
   531
        <dd>
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charles
parents: 139
diff changeset
   532
          <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   533
            <li>The allocation of the annual budget, including size of the Team and their approximate deployment.</li>
187
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charles
parents: 186
diff changeset
   534
            <li>A list of all activities (including but not limited to Working and Interest Groups) and brief status statement
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   535
              about each, in particular those started or terminated since the previous Advisory Committee meeting.</li>
140
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charles
parents: 139
diff changeset
   536
            <li>The allocation of resources to pursuing <a href="#Liaisons">liaisons</a> with other organizations.</li>
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charles
parents: 139
diff changeset
   537
          </ul>
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charles
parents: 139
diff changeset
   538
        </dd>
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charles
parents: 139
diff changeset
   539
      </dl>
187
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parents: 186
diff changeset
   540
      <p>Each Member organization <em class="rfc2119">should</em> send one <a href="#member-rep">representative</a> to each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   541
        Advisory Committee Meeting. In exceptional circumstances (e.g., during a period of transition between representatives
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   542
        from an organization),
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   543
        the meeting Chair <em class="rfc2119">may</em> allow a Member organization to send two representatives to a meeting.</p>
187
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charles
parents: 186
diff changeset
   544
      <p>The Team <em class="rfc2119">must</em> announce the date and location of each Advisory Committee meeting no later than
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   545
        at the end of the previous meeting; <span class="time-interval">one year's</span> notice is preferred. The Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   546
        <em class="rfc2119">must</em>
140
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parents: 139
diff changeset
   547
        announce the region of each Advisory Committee meeting at least <span class="time-interval">one year</span> in advance.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   548
      <p>More information about <a href="https://www.w3.org/Member/Meeting/">Advisory Committee meetings</a>
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charles
parents: 186
diff changeset
   549
        [<a href="#ref-ac-meetings">MEM5</a>] is available at the Member Web site.</p>
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charles
parents: 186
diff changeset
   550
140
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parents: 139
diff changeset
   551
      <h3 id="Team">2.2 The W3C Team</h3>
187
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parents: 186
diff changeset
   552
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   553
      <p>The Team consists of the Director, CEO, W3C paid staff, unpaid interns, and W3C Fellows.
953b415e0f0c typos and whitespace
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parents: 186
diff changeset
   554
        <dfn id="fellows">W3C Fellows</dfn> are Member employees working as part of the Team; see the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   555
        <a href="https://www.w3.org/Consortium/Recruitment/Fellows">W3C Fellows Program</a> [<a href="#ref-fellows">PUB32</a>].
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charles
parents: 186
diff changeset
   556
        The Team provides technical leadership about Web technologies, organizes and manages W3C activities to reach goals within
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   557
        practical constraints (such as resources available), and communicates with the Members and the public about 
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charles
parents: 186
diff changeset
   558
        the Web and W3C technologies.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   559
      <p>The Director and CEO <em class="rfc2119">may</em> delegate responsibility (generally to other individuals in the Team)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   560
        for any of their roles described in this document.</p>
174
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charles
parents: 173
diff changeset
   561
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   562
      <p>The <dfn id="def-Director">Director</dfn> is the lead technical architect at W3C. His responsibilities are identified
175
9d8c6442086a Editorial tweaks, link fixes, etc, as picked up by Ralph Swick and Mark Nottingham.
charles
parents: 174
diff changeset
   563
        throughout this document in relevant places. Some key ones include: assessing
174
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charles
parents: 173
diff changeset
   564
        <a href="#def-Consensus" id="DirectorDecision">consensus</a> within W3C for architectural choices, publication of
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   565
        <a href="#Reports">technical reports</a>, and chartering new Groups; appointing group <a href="#GeneralChairs">Chairs</a>;
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charles
parents: 173
diff changeset
   566
        adjudicating as "tie-breaker" for <a href="#WGAppeals">Group decision appeals</a> and deciding on the outcome of formal
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   567
        objections; the Director is generally Chair of the <a href="#TAG">TAG</a>.</p>
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charles
parents: 173
diff changeset
   568
187
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charles
parents: 186
diff changeset
   569
      <p>Team administrative information such as Team salaries, detailed budgeting, and other business decisions are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   570
        <a href="#Team-only">Team-only</a>, subject to oversight by the Host institutions.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   571
      <p><strong>Note:</strong> W3C is not currently incorporated. For legal contracts, W3C is represented by four
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   572
        <dfn id="hosts">"Host" institutions</dfn>: Beihang University,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   573
        the European Research Consortium for Informatics and Mathematics (<abbr>ERCIM</abbr>),
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   574
        Keio University, and the Massachusetts Institute of Technology (<abbr>MIT</abbr>). Within W3C, the Host institutions are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   575
        governed by hosting agreements; the Hosts themselves are not W3C Members.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   576
140
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charles
parents: 139
diff changeset
   577
      <h4 id="TeamSubmission">2.2.1 Team Submissions</h4>
187
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charles
parents: 186
diff changeset
   578
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   579
      <p>Team members <em class="rfc2119">may</em> request that the Director publish information at the W3C Web site.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   580
        At the Director's discretion, these documents are published as "Team Submissions". These documents are analogous to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   581
        <a href="#Submission">Member Submissions</a> (e.g., in <a href="#SubmissionScope">expected scope</a>). However, there is
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   582
        no additional Team comment. The <a href="#DocumentStatus">document status section</a> of a Team Submission indicates
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   583
        the level of Team consensus about the published material.</p>
140
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charles
parents: 139
diff changeset
   584
      <p>Team Submissions are <strong>not</strong> part of the <a href="#Reports">technical report development process</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   585
      <p>The list of <a href="https://www.w3.org/TeamSubmission/">published Team Submissions</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   586
        [<a href="#ref-team-submission-list">PUB16</a>] is available at the W3C Web site.</p>
174
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charles
parents: 173
diff changeset
   587
140
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charles
parents: 139
diff changeset
   588
      <h3 id="AB">2.3 Advisory Board (AB)</h3>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   589
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   590
      <p>Created in March 1998, the Advisory Board provides ongoing guidance to the Team on issues of strategy, management,
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   591
        legal matters, process, and conflict resolution. The Advisory Board also serves the Members by tracking issues raised
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   592
        between Advisory Committee meetings, soliciting Member comments on such issues, and proposing actions to resolve these 
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   593
        issues. The Advisory Board manages the <a href="#GAProcess">evolution of the Process Document</a>. The Advisory Board hears
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   594
        a <a href="#SubmissionNo">Submission Appeal</a> when a Member Submission is rejected for reasons unrelated to Web
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   595
        architecture; see also the <a href="#TAG">TAG</a>.</p>
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   596
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   597
      <p>The Advisory Board is <strong>not</strong> a board of directors and has no decision-making authority within W3C;
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   598
        its role is strictly advisory.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   599
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   600
      <p>The Team <em class="rfc2119">must</em> make available a mailing list for the Advisory Board to use for its 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   601
        communication,confidential to the Advisory Board and Team.</p>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   602
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   603
      <p>The Advisory Board <em class="rfc2119">should</em> send a summary of each of its meetings to the Advisory Committee
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   604
        and other group Chairs. The Advisory Board <em class="rfc2119">should</em> also report on its activities at each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   605
        <a href="#ACMeetings">Advisory Committee meeting</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   606
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   607
      <p>Details about the Advisory Board (e.g., the list of Advisory Board participants, mailing list information, and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   608
        summaries of Advisory Board meetings) are available at the 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   609
        <a href="https://www.w3.org/2002/ab/">Advisory Board home page</a> [<a href="#ref-ab-home">PUB30</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   610
140
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charles
parents: 139
diff changeset
   611
      <h4 id="ABParticipation">2.3.1 Advisory Board Participation</h4>
187
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charles
parents: 186
diff changeset
   612
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   613
      <p>The Advisory Board consists of nine elected participants and a Chair. The Team appoints the Chair of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   614
        <a href="#AB">Advisory Board</a>, who is generally the CEO.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   615
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   616
      <p>The remaining nine Advisory Board participants are elected by the W3C Advisory Committee following the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   617
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   618
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   619
      <p>With the exception of the Chair, the terms of all Advisory Board participants are for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   620
        <span class="time-interval">two years</span>. Terms are staggered so that each year, either four or five terms expire.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   621
        If an individual is elected to fill an incomplete term, that individual's term ends at the normal expiration date of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   622
        that term. Regular Advisory Board terms begin on 1 July and end on 30 June.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   623
140
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charles
parents: 139
diff changeset
   624
      <h3 id="TAG">2.4 Technical Architecture Group (TAG)</h3>
187
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charles
parents: 186
diff changeset
   625
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   626
      <p>Created in February 2001, the mission of the TAG is stewardship of the Web architecture. There are three aspects to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   627
        this mission:</p>
140
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charles
parents: 139
diff changeset
   628
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   629
        <li>to document and build consensus around principles of Web architecture and to interpret and clarify these
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   630
          principles when necessary;</li>
140
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charles
parents: 139
diff changeset
   631
        <li>to resolve issues involving general Web architecture brought to the TAG;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   632
        <li>to help coordinate cross-technology architecture developments inside and outside W3C.</li>
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charles
parents: 139
diff changeset
   633
      </ol>
174
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charles
parents: 173
diff changeset
   634
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   635
      <p>The TAG hears a <a href="#SubmissionNo">Submission Appeal</a> when a Member Submission is rejected for reasons related
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   636
        to Web architecture; see also the <a href="#AB">Advisory Board</a>.</p>
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   637
187
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charles
parents: 186
diff changeset
   638
      <p>The TAG's scope is limited to technical issues about Web architecture. The TAG <em class="rfc2119">should not</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   639
        consider administrative, process, or organizational policy issues of W3C, which are generally addressed by the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   640
        W3C Advisory Committee, Advisory Board, and Team. Please refer to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   641
        <a href="https://www.w3.org/2004/10/27-tag">TAG charter</a> [<a href="#ref-tag-charter">PUB25</a>]
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   642
        for more information about the background and scope of the TAG, and the expected qualifications of TAG participants.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   643
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   644
      <p>The Team <em class="rfc2119">must</em> make available two mailing lists for the TAG:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   645
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   646
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   647
        <li>a public discussion (not just input) list for issues of Web architecture. The TAG will conduct its public business
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   648
          on this list.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   649
        <li>a <a href="#Member-only">Member-only</a> list for discussions within the TAG and for requests to the TAG that,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   650
          for whatever reason, cannot be made on the public list.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   651
      </ul>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   652
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   653
      <p>The TAG <em class="rfc2119">may</em> also request the creation of additional topic-specific, public mailing lists.
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   654
        For some TAG discussions (e.g.,  a <a href="#SubmissionNo">Submission Appeal</a>), the TAG <em class="rfc2119">may</em>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   655
        use a list that will be <a href="#Member-only">Member-only</a>.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
   656
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   657
      <p>The TAG <em class="rfc2119">should</em> send a summary of each of its <a href="#GeneralMeetings">meetings</a> to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   658
        Advisory Committee and other group Chairs. The TAG <em class="rfc2119">should</em> also report on its activities at each
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   659
        <a href="#ACMeetings">Advisory Committee meeting</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   660
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   661
      <p>When the TAG votes to resolve an issue, each TAG participant (whether appointed, elected, or the Chair) has one vote;
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   662
        see also the section on <a href="https://www.w3.org/2004/10/27-tag#Voting">voting in the TAG charter</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   663
       [<a href="#ref-tag-charter">PUB25</a>] and the general section on <a href="#Votes">votes</a> in this Process Document.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   664
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   665
      <p>Details about the TAG (e.g., the list of TAG participants, mailing list information, and summaries of TAG meetings)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   666
        are available at the <a href="https://www.w3.org/2001/tag/">TAG home page</a> [<a href="#ref-tag-home">PUB26</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   667
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   668
      <h4 id="tag-participation">2.4.1 Technical Architecture Group Participation</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   669
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   670
      <p>The TAG consists of eight elected or appointed participants and a Chair. The Team appoints the Chair of the TAG,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   671
        who is generally the <a href="#def-Director">Director</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   672
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   673
      <p>Three TAG participants are appointed by the Director. Appointees are <em class="rfc2119">not required</em> to be
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   674
        on the W3C Team. The Director <em class="rfc2119">may</em> appoint <a href="#fellows">W3C Fellows</a> to the TAG.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   675
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   676
      <p>The remaining five TAG participants are elected by the W3C Advisory Committee following the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   677
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   678
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   679
      <p>With the exception of the Chair, the terms of all TAG participants are for <span class="time-interval">two years</span>.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   680
        Terms are staggered so that each year, either two or three elected terms, and either one or two appointed terms expire.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   681
        If an individual is appointed or elected to fill an incomplete term, that individual's term ends at the normal
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   682
        expiration date of that term. Regular TAG terms begin on 1 February and end on 31 January.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   683
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   684
      <h3 id="AB-TAG-participation">2.5 Advisory Board and Technical Architecture Group Participation</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   685
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   686
      <p>Advisory Board and TAG participants have a special role within W3C: they are elected by the Membership and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   687
        appointed by the Director with the expectation that they will use their best judgment to find the best solutions
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   688
        for the Web, not just for any particular network, technology, vendor, or user. Advisory Board and TAG participants
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   689
        are expected to participate regularly and fully. Advisory Board and TAG participants <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   690
        attend <a href="#ACMeetings">Advisory Committee meetings</a>.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   691
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   692
      <p>An individual participates on the Advisory Board or TAG from the moment the individual's term begins until the term ends
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   693
        or the seat is <a href="#AB-TAG-vacated">vacated</a>. Although Advisory Board and TAG participants do not advocate for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   694
        the commercial interests of their employers, their participation does carry the responsibilities associated with
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   695
        Member representation, Invited Expert status, or Team representation (as described in the section on the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   696
        <a href="#AB-TAG-elections">AB/TAG nomination and election process</a>). See also the licensing obligations on
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   697
        TAG participants in <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   698
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>],
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
   699
        and the claim exclusion process of <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Exclusion">section 4</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   700
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   701
      <h4 id="AB-TAG-constraints">2.5.1 Advisory Board and Technical Architecture Group Participation Constraints</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   702
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   703
      <p>Given the few seats available on the Advisory Board and the TAG, and in order to ensure that the diversity of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   704
        W3C Members is represented:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   705
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   706
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   707
        <li>A Member organization is permitted at most one participant on the TAG except when having more than one participant
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   708
          is caused by a change of affiliation of an existing participant. At the completion of the next regularly scheduled
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   709
          election for the TAG, the Member organization <em class="rfc2119">must</em> have returned to having at most
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   710
          one participant.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   711
        <li>A Member organization is permitted at most one participant on the AB.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   712
        <li>An individual <em class="rfc2119">must not</em> participate on both the TAG and the AB.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   713
      </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   714
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   715
      <p>If, for whatever reason, these constraints are not satisfied (e.g., because an AB participant changes jobs),
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   716
        one participant <em class="rfc2119">must</em> cease AB participation until the situation has been resolved. If after
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   717
        <span class="time-interval">30 days</span> the situation has not been resolved, the Chair will declare one participant's
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   718
        seat to be vacant. When more than one individual is involved, the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   719
        <a href="#random">verifiable random selection procedure</a> described below will be used to choose one person for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   720
        continued participation.</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   721
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   722
      <h4 id="AB-TAG-elections">2.5.2 Advisory Board and Technical Architecture Group Elections</h4>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   723
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   724
      <p>The Advisory Board and a portion of the Technical Architecture Group are elected by the Advisory Committee, using a
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   725
        Single Transferable Vote system. An election begins when the Team sends a Call for Nominations to the Advisory Committee.
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   726
        Any Call for Nominations specifies the number of available seats, the deadline for nominations, details about the
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   727
        specific vote tabulation system selected by the Team for the election, and operational information. The Team 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   728
        <em class="rfc2119">may</em> modify the  tabulation system after the Call for Nominations but
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   729
        <em class="rfc2119">must</em> stabilize it no later than the Call for Votes. The Director <em class="rfc2119">should</em>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   730
        announce appointments no later than the start of a nomination period as part of the Call for Nominations.</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   731
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   732
      <p>Each Member (or group of <a href="#MemberRelated">related Members</a>) <em class="rfc2119">may</em> nominate one 
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   733
        individual. A nomination <em class="rfc2119">must</em> be made with the consent of the nominee. In order for
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   734
        an individual to be nominated as a Member representative, the individual <em class="rfc2119">must</em> qualify for 
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   735
        <a href="#member-rep">Member representation</a> and the Member's Advisory Committee representative
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   736
        <em class="rfc2119">must</em> include in the nomination the (same)
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   737
        <a href="#member-rep-info">information required for a Member representative in a Working Group</a>. In order for an
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   738
        individual to be nominated as an Invited Expert, the individual <em class="rfc2119">must</em> provide the (same)
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   739
        <a href="#inv-expert-info">information required for an Invited Expert in a Working Group</a> and the nominating
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   740
        Advisory Committee representative <em class="rfc2119">must</em> include that information in the nomination. 
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   741
        In order for an individual to be nominated as a Team representative, the nominating Advisory Committee representative
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   742
        <em class="rfc2119">must</em> first secure approval from Team management. A nominee is
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   743
        <em class="rfc2119">not required</em> to be an employee of a Member organization, and <em class="rfc2119">may</em> be a
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   744
        <a href="#fellows">W3C Fellow</a>. Each nomination <em class="rfc2119">should</em> include a few informative paragraphs
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   745
        about the nominee.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   746
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   747
      <p>If, after the deadline for nominations, the number of nominees is:</p>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   748
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   749
      <ul>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   750
        <li>Equal to the number of available seats, those nominees are thereby elected. This situation constitutes a tie for the
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   751
          purposes of assigning <a href="#short-term">short terms</a>.</li>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   752
        <li>Less than the number of available seats, Calls for Nominations are issued until a sufficient number of people
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   753
          have been nominated. Those already nominated do not need to be renominated after a renewed call.</li>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   754
        <li>Greater than the number of available seats, the Team issues a Call for Votes that includes the names of
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   755
          all candidates, the number of available seats, the deadline for votes, details about the vote tabulation system
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   756
          selected by the Team for the election, and operational information.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   757
      </ul>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   758
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   759
      <p>When there is a vote, each Member (or group of <a href="#MemberRelated">related Members</a>)
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   760
        <em class="rfc2119">may</em> submit one ballot that ranks candidates in the Member's preferred order. Once the deadline
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   761
        for votes has passed, the Team announces the results to the Advisory Committee. In case of a tie the
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   762
        <a href="#random">verifiable random selection procedure</a> described below will be used to fill the available seats.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   763
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   764
      <p id="short-term">The shortest term is assigned to the elected candidate ranked lowest by the tabulation of votes, the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
   765
        next shortest term to the next-lowest ranked elected candidate, and so on. In the case of a tie among those eligible for
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   766
        a short term, the <a href="#random">verifiable random selection procedure</a> described below will be used to assign the
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   767
        short term.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   768
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
   769
      <p>Refer to <a href="https://www.w3.org/2002/10/election-howto">How to Organize an Advisory Board or TAG election</a>
172
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   770
       [<a href="#ref-election-howto">MEM15</a>] for more details.</p>
9ba14baa7b8a Change TAG/AB voting to be by STV. See https://www.w3.org/community/w3process/wiki/Voting2016 for the source used.
charles
parents: 171
diff changeset
   771
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   772
      <h5 id="random">2.5.2.1 Verifiable Random Selection Procedure</h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   773
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   774
      <p>When it is necessary to use a verifiable random selection process (e.g., in an AB or TAG election, to "draw straws"
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   775
        in case of a tie or to fill a short term), W3C uses the random and verifiable procedure defined in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   776
        <a href="http://www.ietf.org/rfc/rfc2777.txt">RFC 2777</a> [<a href="#ref-RFC2777">RFC2777</a>]. The procedure orders
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   777
        an input list of names (listed in alphabetical order by family name unless otherwise specified) into a
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   778
        "result order."</p>
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   779
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   780
      <p>W3C applies this procedure as follows:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   781
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   782
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   783
        <li>When N people have tied for M (less than N) seats. In this case, only the names of the N individuals who tied
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   784
          are provided as input to the procedure. The M seats are assigned in result order.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   785
        <li>After all elected individuals have been identified, when N people are eligible for M (less than N) short terms.
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   786
          In this case, only the names of those N individuals are provided as input to the procedure. The short terms are
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   787
          assigned in result order.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   788
      </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   789
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   790
      <h4 id="AB-TAG-vacated">2.5.3 Advisory Board and Technical Architecture Group Vacated Seats</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   791
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   792
      <p>An Advisory Board or TAG participant's seat is vacated when either of the following occurs:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   793
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   794
        <li>the participant <a href="#resignation">resigns</a>, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   795
        <li>the Chair asks the participant to <a href="#resignation">resign</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   796
      </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   797
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   798
      <p>When an Advisory Board or TAG participant changes affiliations, as long as
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   799
        <a href="#AB-TAG-constraints">Advisory Board and TAG participation constraints</a> are respected, the individual
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   800
        <em class="rfc2119">may</em> continue to participate until the next regularly scheduled election for that group.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   801
        Otherwise, the seat is vacated.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   802
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   803
      <p>Vacated seats are filled according to this schedule:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   804
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   805
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   806
        <li>When an appointed TAG seat is vacated, the Director <em class="rfc2119">may</em> re-appoint someone immediately,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   807
          but no later than the next regularly scheduled election.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   808
        <li>When an elected seat on either the AB or TAG is vacated, the seat is filled at the next regularly scheduled election
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   809
          for the group unless the group Chair requests that W3C hold an election before then (for instance,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   810
          due to the group's workload). The group Chair <em class="rfc2119">should not</em> request an exceptional election
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   811
          if the next regularly scheduled election is fewer than three months away.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   812
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   813
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   814
      <h2 id="Policies">3 General Policies for W3C Groups</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   815
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   816
      <p>This section describes general policies for W3C groups regarding participation, meeting requirements, and
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   817
        decision-making. These policies apply to <span id="participant">participants</span> in the following groups:
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   818
        <a href="#AC">Advisory Committee</a>, <a href="#ABParticipation">Advisory Board</a>,
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   819
        <a href="#tag-participation">TAG</a>,
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   820
        <a href="#wgparticipant">Working Groups</a>, and <a href="#igparticipant">Interest Groups</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   821
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   822
      <h3 id="ParticipationCriteria">3.1 Individual Participation Criteria</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   823
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   824
      <p>There are three qualities an individual is expected to demonstrate in order to participate in W3C:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   825
      <ol>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   826
        <li>Technical competence in one's role</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   827
        <li>The ability to act fairly</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   828
        <li>Social competence in one's role</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   829
      </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   830
      <p>Advisory Committee representatives who nominate individuals from their organization for participation in W3C activities
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   831
        are responsible for assessing and attesting to the qualities of those nominees.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   832
      <p>See also the participation requirements described in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   833
        <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Disclosure">section 6</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   834
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   835
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   836
      <h4 id="coi">3.1.1 Conflict of Interest Policy</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   837
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   838
      <p>Individuals participating materially in W3C work <em class="rfc2119">must</em> disclose significant relationships when
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   839
       those relationships might reasonably be perceived as creating a conflict of interest with the individual's role at W3C.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   840
       These disclosures <em class="rfc2119">must</em> be kept up-to-date as the individual's affiliations change and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   841
       W3C membership evolves (since, for example, the individual might have a relationship with an organization that joins or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   842
       leaves W3C). Each section in this document that describes a W3C group provides more detail about the disclosure mechanisms
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   843
       for that group.</p>
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   844
      <p>The ability of an individual to fulfill a role within a group without risking a conflict of interest depends on
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
   845
        the individual's affiliations. When these affiliations change, the individual's assignment to the role
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   846
        <em class="rfc2119">must</em> be evaluated. The role <em class="rfc2119">may</em> be reassigned according to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   847
        appropriate process. For instance, the Director <em class="rfc2119">may</em> appoint a new group Chair when the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   848
        current Chair changes affiliations (e.g., if there is a risk of conflict of interest, or if there is risk that the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   849
        Chair's new employer will be over-represented within a W3C activity).</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   850
      <p>The following are some scenarios where disclosure is appropriate:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   851
      <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   852
        <li>Paid consulting for an organization whose activity is relevant to W3C, or any consulting compensated with
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   853
          equity (shares of stock, stock options, or other forms of corporate equity).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   854
        <li>A decision-making role/responsibility (such as participating on the Board) in other organizations relevant to W3C.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   855
        <li>A position on a publicly visible advisory body, even if no decision making authority is involved.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   856
      </ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   857
      <p>Individuals seeking assistance on these matters <em class="rfc2119">should</em> contact the Team.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   858
      <p>Team members are subject to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   859
        <a href="https://www.w3.org/2000/09/06-conflictpolicy">W3C Team conflict of interest policy</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   860
        [<a href="#ref-coi">PUB23</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   861
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   862
      <h4 id="member-rep">3.1.2 Individuals Representing a Member Organization</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   863
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   864
      <p>Generally, individuals representing a Member in an official capacity within W3C are employees of the
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   865
        Member organization.
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   866
        However, an Advisory Committee representative <em class="rfc2119">may</em> designate a non-employee to represent the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   867
        Member. Non-employee Member representatives <em class="rfc2119">must</em> disclose relevant affiliations to the Team and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   868
        to any group in which the individual participates.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   869
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   870
      <p>In exceptional circumstances (e.g., situations that might jeopardize the progress of a group or create a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   871
        <a href="#coi">conflict of interest</a>), the <a href="#def-Director">Director</a> <em class="rfc2119">may</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   872
        decline to allow an individual designated by an Advisory Committee representative to participate in a group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   873
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   874
      <p>A group charter <em class="rfc2119">may</em> limit the number of individuals representing a W3C Member (or group of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   875
        <a href="#MemberRelated">related Members</a>).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   876
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   877
      <h3 id="GeneralMeetings">3.2 Meetings</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   878
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   879
      <p>W3C groups (including the <a href="#ACMeetings">Advisory Committee</a>, <a href="#AB">Advisory Board</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   880
        <a href="#TAG">TAG</a>, and <a href="#GroupsWG">Working Groups</a>) <em class="rfc2119">should</em> observe the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   881
        meeting requirements in this section.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   882
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   883
      <p>W3C distinguishes two types of meetings:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   884
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   885
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   886
        <li>A <dfn id="ftf-meeting">face-to-face meeting</dfn> is one where most of the attendees are expected to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   887
          participate in the same physical location.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   888
        <li>A <dfn id="distributed-meeting">distributed meeting</dfn> is one where most of the attendees are expected
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   889
          to participate from remote locations (e.g., by telephone, video conferencing, or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   890
          <abbr title="Internet Relay Chat">IRC</abbr>).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   891
      </ol>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   892
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   893
      <p>A Chair <em class="rfc2119">may</em> invite an individual with a particular expertise to attend a meeting on
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   894
        an exceptional basis. This person is a meeting guest, not a group <a href="#participant">participant</a>. Meeting guests
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   895
        do not have <a href="#Votes">voting rights</a>. It is the responsibility of the Chair to ensure that all meeting guests
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   896
        respect the chartered <a href="#confidentiality-levels">level of confidentiality</a> and other group requirements.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   897
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   898
      <p>Meeting announcements <em class="rfc2119">should</em> be sent to all appropriate group mailing lists, i.e., those most
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   899
        relevant to the anticipated meeting participants.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   900
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   901
      <p>The following table lists requirements for organizing a meeting:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   902
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   903
      <table border="1">
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   904
        <tbody>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   905
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   906
            <th><br>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   907
            </th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   908
            <th>Face-to-face meetings</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   909
            <th>Distributed meetings</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   910
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   911
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   912
            <th>Meeting announcement (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   913
            <td><span class="time-interval">eight weeks<sup>*</sup></span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   914
            <td><span class="time-interval">one week<sup>*</sup></span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   915
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   916
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   917
            <th>Agenda available (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   918
            <td><span class="time-interval">two weeks</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   919
            <td><span class="time-interval">24 hours</span> (or longer if a meeting is scheduled after a weekend or holiday)</td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   920
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   921
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   922
            <th>Participation confirmed (before)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   923
            <td><span class="time-interval">three days</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   924
            <td><span class="time-interval">24 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   925
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   926
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   927
            <th>Action items available (after)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   928
            <td><span class="time-interval">three days</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   929
            <td><span class="time-interval">24 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   930
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   931
          <tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   932
            <th>Minutes available (after)</th>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   933
            <td><span class="time-interval">two weeks</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   934
            <td><span class="time-interval">48 hours</span></td>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   935
          </tr>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   936
        </tbody>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   937
      </table>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   938
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   939
      <p><sup>*</sup> To allow proper planning (e.g., travel arrangements), the Chair is responsible for giving sufficient
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   940
        advance notice about the date and location of a meeting. Shorter notice for a meeting is allowed provided that there
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   941
        are no objections from group participants.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   942
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   943
      <h3 id="Consensus">3.3 Consensus</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   944
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   945
      <p>Consensus is a core value of W3C. To promote consensus, the W3C process requires Chairs to ensure that groups consider
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   946
        all legitimate views and objections, and endeavor to resolve them, whether these views and objections are expressed by
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   947
        the active participants of the group or by others (e.g., another W3C group, a group in another organization, or the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   948
        general public). Decisions <em class="rfc2119">may</em> be made during meetings (<a href="#ftf-meeting">face-to-face</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   949
        or <a href="#distributed-meeting">distributed</a>) as well as through email. <strong>Note:</strong> The Director, CEO,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   950
        and COO have the role of assessing consensus within the Advisory Committee.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   951
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   952
      <p>The following terms are used in this document to describe the level of support for a decision among a set of eligible
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   953
        individuals:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   954
      <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   955
        <li><dfn id="def-Consensus">Consensus</dfn>: A substantial number of individuals in the set support the decision and
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   956
          nobody in the set registers a <a href="#FormalObjection">Formal Objection</a>. Individuals in the set
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   957
          <em class="rfc2119">may</em> abstain.
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   958
          Abstention is either an explicit expression of no opinion or silence by an individual in the set.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   959
          <dfn id="def-Unanimity">Unanimity</dfn> is the particular case of consensus where all individuals in the set support
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   960
          the decision (i.e., no individual in the set abstains).</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   961
        <li><dfn id="def-Dissent">Dissent</dfn>: At least one individual in the set registers a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   962
          <a href="#FormalObjection">Formal Objection</a>.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   963
      </ol>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   964
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   965
      <p>By default, the set of individuals eligible to participate in a decision is the set of group participants. The
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   966
        Process Document does not require a quorum for decisions (i.e., the minimal number of eligible participants required
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   967
        to be present before the Chair can call a question). A charter <em class="rfc2119">may</em> include a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   968
        quorum requirement for consensus decisions.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   969
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   970
      <p>Where unanimity is not possible, a group <em class="rfc2119">should</em> strive to make consensus decisions where
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   971
        there is significant support and few abstentions. The Process Document does not require a particular percentage of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   972
        eligible participants to agree to a motion in order for a decision to be made. To avoid decisions where there is 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   973
        widespread apathy, (i.e., little support and many abstentions), groups <em class="rfc2119">should</em> set
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   974
        minimum thresholds of active support before a decision can be recorded. The appropriate percentage
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   975
        <em class="rfc2119">may</em> vary depending on the size of the group and the nature of the decision. A charter
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   976
        <em class="rfc2119">may</em> include threshold requirements for consensus decisions. For instance, a charter
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   977
        might require a supermajority of eligible participants (i.e., some established percentage above 50%) to support
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   978
        certain types of consensus decisions.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   979
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   980
      <h4 id="managing-dissent">3.3.1 Managing Dissent</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   981
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   982
      <p>In some cases, even after careful consideration of all points of view, a group might find itself unable to reach
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   983
        consensus. The Chair <em class="rfc2119">may</em> record a decision where there is dissent (i.e., there is at least one
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   984
        <a href="#FormalObjection">Formal Objection</a>) so that the group can make progress (for example, to produce a
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   985
        deliverable in a timely manner). Dissenters cannot stop a group's work simply by saying that they cannot live with a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   986
        decision. When the Chair believes that the Group has duly considered the legitimate concerns of dissenters as far as is
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   987
        possible and reasonable, the group <em class="rfc2119">should</em> move on.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   988
      <p>Groups <em class="rfc2119">should</em> favor proposals that create the weakest objections. This is preferred over
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   989
        proposals that are supported by a large majority but that cause strong objections from a few people. As part of making
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   990
        a decision where there is dissent, the Chair is expected to be aware of which participants work for the same (or
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   991
        <a href="#MemberRelated">related</a>) Member organizations and weigh their input accordingly.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   992
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
   993
      <h4 id="WGArchiveMinorityViews">3.3.2 Recording and Reporting Formal Objections</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   994
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
   995
      <p>In the W3C process, an individual <em class="rfc2119">may</em> register a Formal Objection to a decision. A
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   996
        <dfn id="FormalObjection">Formal Objection</dfn> to a group decision is one that the reviewer requests that the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   997
        Director consider as part of evaluating the related decision (e.g., in response to a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   998
        <a href="#rec-advance">request to advance</a> a technical report). <strong>Note:</strong> In this document, the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
   999
        term "Formal Objection" is used to emphasize this process implication: Formal Objections receive Director consideration.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1000
        The word "objection" used alone has ordinary English connotations.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1001
      <p>An individual who registers a Formal Objection <em class="rfc2119">should</em> cite technical arguments and propose
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1002
        changes that would remove the Formal Objection; these proposals <em class="rfc2119">may</em> be vague or incomplete.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1003
        Formal Objections that do not provide substantive arguments or rationale are unlikely to receive serious consideration
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1004
        by the Director.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1005
      <p>A record of each Formal Objection <em class="rfc2119">must</em> be
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1006
        <a href="#confidentiality-change">publicly available</a>. A Call for Review (of a document) to the Advisory Committee
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1007
        <em class="rfc2119">must</em> identify any Formal Objections.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1008
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1009
      <h4 id="formal-address">3.3.3 Formally Addressing an Issue</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1010
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1011
      <p>In the context of this document, a group has formally addressed an issue when it has sent a public, substantive response
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1012
        to the reviewer who raised the issue. A substantive response is expected to include rationale for decisions (e.g., a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1013
        technical explanation, a pointer to charter scope, or a pointer to a requirements document). The adequacy of a response
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1014
        is measured against what a W3C reviewer would generally consider to be technically sound. If a group believes that a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1015
        reviewer's comments result from a misunderstanding, the group <em class="rfc2119">should</em> seek clarification
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1016
        before reaching a decision.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1017
      <p>As a courtesy, both Chairs and reviewers <em class="rfc2119">should</em> set expectations for the schedule of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1018
        responses and acknowledgments. The group <em class="rfc2119">should</em> reply to a reviewer's initial comments in a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1019
        timely manner. The group <em class="rfc2119">should</em> set a time limit for acknowledgment by a reviewer of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1020
        group's substantive response; a reviewer cannot block a group's progress. It is common for a reviewer to require a week
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1021
        or more to acknowledge and comment on a substantive response. The group's responsibility to respond to reviewers does
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1022
        not end once a reasonable amount of time has elapsed. However, reviewers <em class="rfc2119">should</em> realize that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1023
        their comments will carry less weight if not sent to the group in a timely manner.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1024
      <p>Substantive responses <em class="rfc2119">should</em> be recorded. The group <em class="rfc2119">should</em> maintain
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1025
        an accurate summary of all substantive issues and responses to them (e.g., in the form of an issues list with links to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1026
        mailing list archives).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1027
140
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charles
parents: 139
diff changeset
  1028
      <h4 id="WGChairReopen">3.3.4 Reopening a Decision When Presented With New Information</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1029
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1030
      <p>The Chair <em class="rfc2119">may</em> reopen a decision when presented with new information, including:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1031
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1032
        <li>additional technical information,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1033
        <li>comments by email from participants who were unable to attend a scheduled meeting,</li>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1034
        <li>comments by email from meeting attendees who chose not to speak out during a meeting (e.g., so they could confer
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1035
          later with colleagues or for cultural reasons).</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1036
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1037
      <p>The Chair <em class="rfc2119">should</em> record that a decision has been reopened, and <em class="rfc2119">must</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1038
        do so upon request from a group participant.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1039
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1040
      <h3 id="Votes">3.4 Votes</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1041
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1042
      <p>A group <em class="rfc2119">should</em> only conduct a vote to resolve a <em>substantive issue</em> after the Chair has
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1043
        determined that all available means of <a href="#Consensus">reaching consensus</a> through technical discussion and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1044
        compromise have failed, and that a vote is necessary to break a deadlock. In this case the Chair
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1045
        <em class="rfc2119">must</em> record (e.g., in the minutes of the meeting or in an archived email message):</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1046
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1047
        <li>an explanation of the issue being voted on;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1048
        <li>the decision to conduct a vote (e.g., a simple majority vote) to resolve the issue;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1049
        <li>the outcome of the vote;</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1050
        <li>any Formal Objections.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1051
      </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1052
      <p>In order to vote to resolve a substantive issue, an individual <em class="rfc2119">must</em> be a group
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1053
        <a href="#participant">participant</a>. Each organization represented in the group <em class="rfc2119">must</em> have
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1054
        at most one vote, even when the organization is represented by several participants in the group (including
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1055
        Invited Experts). For the purposes of voting:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1056
      <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1057
        <li>A Member or group of <a href="#MemberRelated">related Members</a> is considered a single organization.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1058
        <li>The <a href="#Team">Team</a> is considered an organization.</li>
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charles
parents: 139
diff changeset
  1059
      </ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1060
      <p>Unless the charter states otherwise, <a href="#invited-expert-wg">Invited Experts</a> <em class="rfc2119">may</em> vote.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1061
      <p>If a participant is unable to attend a vote, that individual <em class="rfc2119">may</em> authorize anyone at the meeting
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1062
        to act as a <dfn id="proxy">proxy</dfn>. The absent participant <em class="rfc2119">must</em> inform the Chair in writing
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1063
        who is acting as proxy, with written instructions on the use of the proxy. For a Working Group or Interest Group, see the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1064
        related requirements regarding an individual who attends a meeting as a <a href="#mtg-substitute">substitute</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1065
        for a participant.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1066
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1067
      <p>A group <em class="rfc2119">may</em> vote for other purposes than to resolve a substantive issue. For instance, the
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1068
       Chair often conducts a "straw poll" vote as a means of determining whether there is consensus about a potential decision.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1069
      <p>A group <em class="rfc2119">may</em> also vote to make a process decision. For example, it is appropriate to decide by
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1070
        simple majority whether to hold a meeting in San Francisco or San Jose (there's not much difference geographically).
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1071
        When simple majority votes are used to decide minor issues, the minority are <em class="rfc2119">not required</em> to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1072
        state the reasons for their dissent, and the group is <em class="rfc2119">not required</em> to record individual votes.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1073
      <p>A group charter <em class="rfc2119">should</em> include formal voting procedures (e.g., quorum or threshold requirements)
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1074
        for making decisions about substantive issues.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1075
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1076
      <p>Procedures for <a href="#ACVotes">Advisory Committee votes</a> are described separately.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1077
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1078
      <h3 id="WGAppeals">3.5 Appeal of a Chair's Decision</h3>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1079
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1080
      <p>Groups resolve issues through dialog. Individuals who disagree strongly with a decision <em class="rfc2119">should</em>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1081
        register with the Chair any <a href="#FormalObjection">Formal Objections</a> (e.g., to a decision made as the result of a
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1082
        <a href="#Votes">vote</a>).</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1083
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1084
      <p>When group participants believe that their concerns are not being duly considered by the group, they
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1085
        <em class="rfc2119">may</em> ask the <a href="#def-Director">Director</a> (for representatives of a Member organization,
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1086
        via their Advisory Committee representative) to confirm or deny the decision. This is a <dfn>Group Decision Appeal</dfn>.
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1087
        The participants <em class="rfc2119">should</em> also make their requests known to the
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1088
        <a href="#TeamContact">Team Contact</a>. The Team Contact <em class="rfc2119">must</em> inform the Director when a group
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1089
        participant has raised concerns about due process.</p>
174
d23617f192b2 Change appeals process to resolve ISSUE-164 ISSUE-165 and ISSUE-167
charles
parents: 173
diff changeset
  1090
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1091
      <p>Any requests to the Director to confirm a decision <em class="rfc2119">must</em> include a summary of the issue
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1092
       (whether technical or procedural), decision, and rationale for the objection. All counter-arguments, rationales,
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1093
       and decisions <em class="rfc2119">must</em> be recorded.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1094
      <p>Procedures for <a href="#ACAppeal">Advisory Committee appeals</a> are described separately.</p>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1095
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1096
      <h3 id="resignation">3.6 Resignation from a Group</h3>
146
8cff7cc60e30 A process that lets members resign from groups! ISSUE-151
charles
parents: 145
diff changeset
  1097
      <p>A W3C Member or Invited Expert <em class="rfc2119">may</em> resign from a group. On written notification from an Advisory
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1098
        Committee representative or Invited Expert to the team, the Member and their representatives or the Invited Expert will
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1099
        be deemed to have resigned from the relevant group. See section 4.2. of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1100
        <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1101
        for information about obligations remaining after resignation from certain groups.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1102
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1103
      <section id="chapterDissemination">
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1104
        <h2 id="dissemination">4 Dissemination Policies</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1105
        <p>The Team is responsible for managing communication within W3C and with the general public (e.g., news services,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1106
          press releases, managing the Web site and access privileges, and managing calendars). Members
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1107
          <em class="rfc2119">should</em> solicit review by the Team prior to issuing press releases about their work within W3C.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1108
        <p>The Team makes every effort to ensure the persistence and availability of the following public information:</p>
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charles
parents: 139
diff changeset
  1109
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1110
          <li><a href="#Reports">W3C technical reports</a> whose publication has been approved by the Director. Per the Membership
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1111
            Agreement, W3C technical reports (and software) are available free of charge to the general public;
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1112
            (refer to the <a href="https://www.w3.org/Consortium/Legal/copyright-documents">W3C Document License</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1113
            [<a href="#ref-doc-license">PUB18</a>]).</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1114
          <li>A <a href="https://www.w3.org/Consortium/mission">mission statement</a> [<a href="#ref-mission">PUB15</a>]
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1115
            that explains the
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1116
            purpose and mission of W3C, the key benefits for Members, and the organizational structure of W3C.</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1117
          <li>Legal documents, including the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1118
            <a href="https://www.w3.org/Consortium/Agreement/Member-Agreement">Membership Agreement</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1119
            [<a href="#ref-member-agreement">PUB6</a>]) and documentation of any legal commitments W3C has with other entities.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1120
          <li>The Process Document.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1121
          <li>Public results of W3C activities and <a href="#GAEvents">Workshops</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1122
        </ul>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1123
        <p>To keep the Members abreast of W3C meetings, Workshops, and review deadlines, the Team provides them with a regular
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1124
          (e.g., weekly) news service and maintains a <a href="https://www.w3.org/participate/eventscal">calendar</a>
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1125
          [<a href="#ref-calendar">PUB36</a>] of official W3C events. Members are encouraged to send schedule and event information
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1126
          to the Team for inclusion on this calendar.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1127
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1128
        <h3 id"confidentiality-levels"="">4.1 Confidentiality Levels</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1129
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1130
        <p>There are three principal levels of access to W3C information (on the W3C Web site, in W3C meetings, etc.): public,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1131
          Member-only, and Team-only.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1132
        <p>While much information made available by W3C is public, <dfn id="Member-only">"Member-only" information</dfn>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1133
          is available to authorized parties only, including representatives of Member organizations,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1134
          <a href="#invited-expert-wg">Invited Experts</a>, the Advisory Board, the TAG, and the Team. For example, the
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1135
          <a href="#WGCharter">charter</a> of some Working Groups <em class="rfc2119">may</em> specify a
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1136
          Member-only confidentiality level for group proceedings.</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1137
        <p id="Team-only">"Team-only" information is available to the Team and other authorized parties.</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1138
        <p>Those authorized to access Member-only and Team-only information:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1139
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1140
          <li><em class="rfc2119">must</em> treat the information as confidential within W3C,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1141
          <li><em class="rfc2119">must</em> use reasonable efforts to maintain the proper level confidentiality, and</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1142
          <li><em class="rfc2119">must not</em> release this information to the general public or press.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1143
        </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1144
        <p>The Team <em class="rfc2119">must</em> provide mechanisms to protect the confidentiality of Member-only information
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1145
          and ensure that authorized parties have proper access to this information. Documents <em class="rfc2119">should</em>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1146
          clearly indicate whether they require Member-only confidentiality. Individuals uncertain of the confidentiality level
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1147
          of a piece of information <em class="rfc2119">should</em> contact the Team.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1148
        <p>Advisory Committee representatives <em class="rfc2119">may</em> authorize Member-only access to
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1149
          <a href="#member-rep">Member representatives</a> and other individuals employed by the Member who are considered
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1150
          appropriate recipients. For instance, it is the responsibility of the Advisory Committee representative and other
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1151
          employees and official representatives of the organization to ensure that Member-only news announcements are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1152
          distributed for internal use only within their organization. Information about
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
  1153
          Member mailing lists is available in the <a href="https://www.w3.org/Member/Intro">New Member Orientation</a>.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1154
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1155
        <h4 id="confidentiality-change">4.1.1 Changing Confidentiality Level</h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1156
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1157
        <p>As a benefit of membership, W3C provides some Team-only and Member-only channels for certain types of communication.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1158
          For example, Advisory Committee representatives can send <a href="#ACReview">reviews</a> to a Team-only channel.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1159
          However, for W3C processes with a significant public component, such as the technical report development process, it
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1160
          is also important for information that affects decision-making to be publicly available. The Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1161
          <em class="rfc2119">may</em> need to communicate Team-only information to a Working Group or the public. Similarly,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1162
          a Working Group whose proceedings are Member-only <em class="rfc2119">must</em> make
140
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charles
parents: 139
diff changeset
  1163
          public information pertinent to the technical report development process.</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1164
        <p>This document clearly indicates which information <em class="rfc2119">must</em> be available to Members or the public,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1165
          even though that information was initially communicated on Team-only or Member-only channels. Only the Team and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1166
          parties authorized by the Team change the level of confidentiality of this information. When doing so:</p>
140
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charles
parents: 139
diff changeset
  1167
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1168
          <li>The Team <em class="rfc2119">must</em> use a version of the information that was expressly provided by the author
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1169
            for the new confidentiality level. In Calls for Review and other similar messages, the Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1170
            <em class="rfc2119">should</em> remind recipients to provide such alternatives.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1171
          <li>The Team <em class="rfc2119">must not</em> attribute the version for the new confidentiality level to the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1172
            author without the author's consent.</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1173
          <li>If the author has not conveyed to the Team a version that is suitable for another confidentiality level, the Team
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1174
            <em class="rfc2119">may</em> make available a version that reasonably communicates what is required, while
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1175
            respecting the original level of confidentiality, and without attribution to the original author.</li>
140
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charles
parents: 139
diff changeset
  1176
        </ol>
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charles
parents: 139
diff changeset
  1177
      </section>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1178
140
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charles
parents: 139
diff changeset
  1179
      <section id="ChapterGroups">
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1180
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1181
        <h2 id="GAGeneral">5 Working Groups and Interest Groups</h2>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1182
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1183
        <p id="GAGroups">This document defines two types of groups:</p>
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charles
parents: 139
diff changeset
  1184
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1185
          <li><a href="#GroupsWG">Working Groups.</a> Working Groups typically produce deliverables (e.g.,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1186
            <a href="#rec-advance">Recommendation Track technical reports</a>, software, test suites, and reviews of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1187
            deliverables of other groups). There are additional participation requirements described in the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1188
            <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1189
            [<a href="#ref-patentpolicy">PUB33</a>].</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1190
          <li><a href="#GroupsIG">Interest Groups.</a> The primary goal of an Interest Group is to bring together people who
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1191
            wish to evaluate potential Web technologies and policies. An Interest Group is a forum for the exchange of ideas.</li>
140
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charles
parents: 139
diff changeset
  1192
        </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1193
        <p>Interest Groups do not publish <a href="#RecsW3C">Recommendation Track technical reports</a>; see information about
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1194
          <a href="#WGNote">maturity levels for Interest Groups</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1195
155
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charles
parents: 154
diff changeset
  1196
        <h3 id="ReqsAllGroups">5.1 Requirements for All Working and Interest Groups</h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1197
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1198
        <p>Each group <em class="rfc2119">must</em> have a charter. Requirements for the charter depend on the group type.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1199
          All group charters <em class="rfc2119">must</em> be public (even if other proceedings of the group are
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1200
          <a href="#Member-only">Member-only</a>).</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1201
        <p>Each group <em class="rfc2119">must</em> have a <dfn id="GeneralChairs">Chair</dfn> (or co-Chairs) to coordinate
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1202
          the group's tasks. The Director appoints (and re-appoints) Chairs for all groups. The Chair is a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1203
          <a href="#member-rep">Member representative</a>, a <a href="#Team">Team representative</a>, or an
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1204
          <a href="#invited-expert-wg">Invited Expert</a> (invited by the Director). The requirements of this document that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1205
          apply to those types of participants apply to Chairs as well. The
191
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1206
          <a href="/Guide/chair-roles">role of the Chair</a> is described in the
ae79a49f0d07 Various editorial changes. See:
charles
parents: 190
diff changeset
  1207
          <a href="https://www.w3.org/Guide/">Art of Consensus</a> [<a href="#ref-guide">PUB37</a>].</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1208
        <p>Each group <em class="rfc2119">must</em> have a <dfn id="TeamContact">Team Contact</dfn>, who acts as the interface
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1209
          between the Chair, group participants, and the rest of the Team. The 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1210
          <a href="/Guide/staff-contact">role of the Team Contact</a> is described in the Member guide. The Chair and the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1211
          Team Contact of a group <em class="rfc2119">should not</em> be the same individual.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1212
        <p>Each group <em class="rfc2119">must</em> have an archived mailing list for formal group communication (e.g., for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1213
          meeting announcements and minutes, documentation of decisions, and <a href="#FormalObjection">Formal Objections</a>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1214
          to decisions). It is the responsibility of the Chair and Team Contact to ensure that new participants are subscribed
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1215
          to all relevant mailing lists. Refer to the list of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1216
          <a href="https://www.w3.org/Member/Mail/">group mailing lists</a> [<a href="#ref-mailing-lists">MEM2</a>].</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1217
        <p>A Chair <em class="rfc2119">may</em> form task forces (composed of group participants) to carry out assignments for
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1218
          the group. The scope of these assignments <em class="rfc2119">must not</em> exceed the scope of the group's charter.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1219
          A group <em class="rfc2119">should</em> document the process it uses to create task forces (e.g., each task force
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1220
          might have an informal "charter"). Task forces do not publish <a href="#Reports">technical reports</a>; the 
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1221
          Working Group <em class="rfc2119">may</em> choose to publish their results as part of a technical report.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1222
155
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charles
parents: 154
diff changeset
  1223
        <h3>5.2 <dfn id="GroupsWG">Working Groups</dfn> and <dfn id="GroupsIG">Interest Groups</dfn></h3>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1224
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1225
        <p>Although Working Groups and Interest Groups have different purposes, they share some characteristics, and so are
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1226
          defined together in the following sections.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1227
155
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charles
parents: 154
diff changeset
  1228
        <h4>5.2.1 <dfn id="group-participation">Working Group and Interest Group Participation Requirements</dfn></h4>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1229
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1230
        <p>There are three types of individual <dfn id="wgparticipant">participants in a Working Group</dfn>:
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1231
          <a href="#member-rep">Member representatives</a>, <a href="#invited-expert-wg">Invited Experts</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1232
          and <a href="#Team">Team representatives</a> (including the <a href="#TeamContact">Team Contact</a>).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1233
        <p>There are four types of individual <dfn id="igparticipant">participants in an Interest Group</dfn>: the same three
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1234
          types as for Working Groups plus, for an Interest Group where the only
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1235
          <a href="#ig-mail-only">participation requirement is mailing list subscription</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1236
          <dfn id="public-participant-ig">public participants</dfn>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1237
        <p>Except where noted in this document or in a group charter, all participants share the same rights and responsibilities
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1238
          in a group; see also the <a href="#ParticipationCriteria">individual participation criteria</a>.</p>
140
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charles
parents: 139
diff changeset
  1239
        <p>A participant <em class="rfc2119">must</em> represent at most one organization in a Working Group or Interest Group.</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1240
        <p>An individual <em class="rfc2119">may</em> become a Working or Interest Group participant at any time during the group's
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1241
          existence. See also relevant requirements in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1242
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-join">section 4.3</a> of the
173
f06f01fa7f4b Update links to https
charles
parents: 172
diff changeset
  1243
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>].</p>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1244
        <p>On an exceptional basis, a Working or Interest Group participant <em class="rfc2119">may</em> designate a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1245
          <dfn id="mtg-substitute">substitute</dfn> to attend a <a href="#GeneralMeetings">meeting</a> and
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1246
          <em class="rfc2119">should</em> inform the Chair. The substitute <em class="rfc2119">may</em> act on behalf of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1247
          participant, including for <a href="#Votes">votes</a>. For the substitute to vote, the participant
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1248
          <em class="rfc2119">must</em> inform the Chair in writing in advance. As a courtesy to the group, if the substitute
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1249
          is not well-versed in the group's discussions, the regular participant <em class="rfc2119">should</em> authorize
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1250
          another participant to act as <a href="#proxy">proxy</a> for votes.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1251
        <p>To allow rapid progress, Working Groups are intended to be small (typically fewer than 15 people) and composed of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1252
          experts in the area defined by the charter. In principle, Interest Groups have no limit on the number of participants.
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1253
          When a Working Group grows too large to be effective, W3C <em class="rfc2119">may</em> split it into an Interest Group
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1254
          (a discussion forum) and a much smaller Working Group (a core group of highly dedicated participants).</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1255
        <p>See also the licensing obligations on Working Group participants in
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1256
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> of the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1257
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>],
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1258
          and the patent claim exclusion process of
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1259
          <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Exclusion">section 4</a>.</p>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1260
155
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charles
parents: 154
diff changeset
  1261
        <h5>5.2.1.1 <dfn id="member-rep-wg">Member Representative</dfn> in a Working Group</h5>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1262
140
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charles
parents: 139
diff changeset
  1263
        <p>An individual is a Member representative in a Working Group if all of the following conditions are satisfied:</p>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1264
        <ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1265
          <li>the Advisory Committee representative of the Member in question has designated the individual as a
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1266
            Working Group participant, and</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1267
          <li>the individual qualifies for <a href="#member-rep">Member representation</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1268
        </ul>
182
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1269
        <p><dfn id="member-rep-info">To designate an individual as a Member representative in a Working Group</dfn>, an
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1270
          Advisory Committee representative <em class="rfc2119">must</em> provide the Chair and Team Contact with all of
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1271
          the following information, in addition to any other information required by the <a href="#cfp">Call for Participation</a>
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1272
          and charter (including the participation requirements of the
02ee05670f47 Grammar correction
charles
parents: 181
diff changeset
  1273
          <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]):</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1274
        <ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1275
          <li>The name of the W3C Member the individual represents and whether the individual is an employee of that
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1276
            Member organization;</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1277
          <li>A statement that the individual accepts the participation terms set forth in the charter (with an indication
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1278
            of charter date or version);</li>
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1279
          <li>A statement that the Member will provide the necessary financial support for participation (e.g., for travel,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1280
            telephone calls, and conferences).</li>
140
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charles
parents: 139
diff changeset
  1281
        </ol>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1282
        <p>A Member participates in a Working Group from the moment the first Member representative joins the group until
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1283
          either of the following occurs:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1284
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1285
          <li>the group closes, or</li>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1286
          <li>the Member <a href="#resignation">resigns</a> from the Working Group; this is done through the
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1287
            Member's Advisory Committee representative.</li>
140
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charles
parents: 139
diff changeset
  1288
        </ul>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1289
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1290
        <h5>5.2.1.2 <dfn id="member-rep-ig">Member Representative</dfn> in an Interest Group</h5>
187
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1291
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1292
        <p>When the participation requirements exceed <a href="#ig-mail-only">Interest Group mailing list subscription</a>,
953b415e0f0c typos and whitespace
charles
parents: 186
diff changeset
  1293
          an individual is a Member representative in an Interest Group if all of the following conditions are satisfied:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1294
140
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charles
parents: 139
diff changeset
  1295
        <ul>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1296
          <li>the Advisory Committee representative of the Member in question has designated the individual as an
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1297
            Interest Group participant, and</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1298
          <li>the individual qualifies for <a href="#member-rep">Member representation</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1299
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1300
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1301
        <p>To designate an individual as a Member representative in an Interest Group, the Advisory Committee representative
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1302
          <em class="rfc2119">must</em> follow the instructions in the <a href="#cfp">Call for Participation</a> and charter.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1303
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1304
        <p>Member participation in an Interest Group ceases under the same conditions as for a Working Group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1305
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1306
        <h5>5.2.1.3 <dfn id="invited-expert-wg">Invited Expert in a Working Group</dfn></h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1307
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1308
        <p>The Chair <em class="rfc2119">may</em> invite an individual with a particular expertise to participate in a
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1309
          Working Group. This individual <em class="rfc2119">may</em> represent an organization in the group 
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1310
          (e.g., if acting as a liaison with another organization).</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1311
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1312
        <p>An individual is an Invited Expert in a Working Group if all of the following conditions are satisfied:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1313
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1314
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1315
          <li>the Chair has designated the individual as a group participant,</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1316
          <li>the Team Contact has agreed with the Chair's choice, and</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1317
          <li>the individual has provided the <a href="#inv-expert-info">information required of an Invited Expert</a> to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1318
            the Chair and Team Contact.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1319
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1320
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1321
        <p>To designate an individual as an Invited Expert in a Working Group, the Chair <em class="rfc2119">must</em>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1322
          inform the Team Contact and provide rationale for the choice. When the Chair and the Team Contact disagree about
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1323
          a designation, the <a href="#def-Director">Director</a> determines whether the individual will be invited to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1324
          participate in the Working Group.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1325
203
4ff08164b7fa Editorial cleanup, preparation for publishing, changes consolidated, etc
charles
parents: 202
diff changeset
  1326
        <p>To <dfn id="inv-expert-info">participate in a Working Group as an Invited Expert</dfn>, an individual
4ff08164b7fa Editorial cleanup, preparation for publishing, changes consolidated, etc
charles
parents: 202
diff changeset
  1327
          <em class="rfc2119">must</em>:</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1328
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1329
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1330
          <li>identify the organization, if any, the individual represents as a participant in this group,</li>
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1331
          <li>agree to the terms of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1332
            <a href="https://www.w3.org/Consortium/Legal/collaborators-agreement">invited expert and collaborators agreement</a>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1333
            [<a href="#ref-invited-expert">PUB17</a>],</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1334
          <li>accept the participation terms set forth in the charter (including the participation requirements of
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1335
            <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Obligations">section 3</a> (especially 3.4) and
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1336
            <a href="https://www.w3.org/Consortium/Patent-Policy#sec-Disclosure">section 6</a> (especially 6.10) of the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1337
            <a href="https://www.w3.org/Consortium/Patent-Policy">W3C Patent Policy</a> [<a href="#ref-patentpolicy">PUB33</a>]),
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1338
            indicating a specific charter date or version,</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1339
          <li>disclose whether the individual is an employee of a W3C Member; see the
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1340
            <a href="#coi">conflict of interest policy</a>,</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1341
          <li>provide a statement of who will provide the necessary financial support for the individual's participation
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1342
            (e.g., for travel, telephone calls, and conferences), and</li>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1343
          <li>if the individual's employer (including a self-employed individual) or the organization the individual represents
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1344
            is not a W3C Member, indicate whether that organization intends to join W3C. If the organization does not intend to
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1345
            join W3C, indicate reasons the individual is aware of for this choice.</li>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1346
        </ul>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1347
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1348
        <p>The Chair <em class="rfc2119">should not</em> designate as an Invited Expert in a Working Group an individual
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1349
          who is an employee of a W3C Member. The Chair <em class="rfc2119">must not</em> use Invited Expert status to circumvent
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1350
          participation limits imposed by the <a href="#WGCharter">charter</a>.</p>
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1351
        <p>An Invited Expert participates in a Working Group from the moment the individual joins the group until any of
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1352
          the following occurs:</p>
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1353
        <ul>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1354
          <li>the group closes, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1355
          <li>the Chair or Director withdraws the invitation to participate, or</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1356
          <li>the individual <a href="#resignation">resigns</a>.</li>
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1357
        </ul>
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1358
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1359
        <h5>5.2.1.4 <dfn id="invited-expert-ig">Invited Expert in an Interest Group</dfn></h5>
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1360
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1361
        <p>When the participation requirements exceed <a href="#ig-mail-only">Interest Group mailing list subscription</a>, the
171
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1362
          participation requirements for an Invited Expert in an Interest Group are the same as those for an
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1363
          <a href="#invited-expert-wg">Invited Expert in a Working Group</a>.</p>
ae15ee9082dc Clarified the process for charters that take deliverables which have already had an Exclusion Opportunity in another group.
charles
parents: 170
diff changeset
  1364
155
5789e30470d4 Renumber 6-15, tweak revision diagram, prepare status for publishing this version, fix change list
charles
parents: 154
diff changeset
  1365
        <h5>5.2.1.5 <dfn id="team-rep-wg">Team Representative in a Working Group</dfn></h5>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1366
140
8826b6bccaec Hopefully cleaned linebreaks, which hopefully makes the HTMLdiff a little less horrible
charles
parents: 139
diff changeset
  1367
        <p>An individual is a Team representative in a Working Group when so designated by W3C management.</p>
201
4b3c2cb6b7da Editorial - whitespace, all RFC2119 language used "correctly"
charles
parents: 200
diff changeset
  1368
180
9827cf0fed91 Editorial changes - mostly to chartering to continue work, and clarify that a spec can be "unobsoleted"
charles
parents: 179
diff changeset
  1369
        <p>A Team representative participates in a W