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<!DOCTYPE html>
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<html lang="en">
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<head>
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<meta charset="utf-8">
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<link rel="stylesheet" href="style/default.css" type="text/css">
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<link rel="stylesheet" type="text/css" href=
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"http://www.w3.org/StyleSheets/TR/base.css">
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<title>11 Member Submission Process</title>
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<link rel="contents" href="cover.html#toc">
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<link rel="next" href="processdoc.html">
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<link rel="previous" href="liaisons.html">
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</head>
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<body>
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<div class="noprint">
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<div class="navbar"><map name="navbar-top" title="Navigation Bar" id=
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"navbar-top">
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<p>[<a accesskey="n" rel="Next" href="processdoc.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="liaisons.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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<hr></map></div>
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</div>
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<h1>W3C Process Document</h1>
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<h2>11 <a name="Submission" id="Submission">Member Submission Process</a></h2>
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<div class="toc">
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<ul class="toc">
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<li class="tocline3"><a href="#SubmissionRights" class="tocxref">11.1 Submitter
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Rights and Obligations</a>
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<ul class="toc">
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<li class="tocline4"><a href="#SubmissionScope" class="tocxref">11.1.1 Scope of
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Member Submissions</a></li>
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<li class="tocline4"><a href="#SubmissionReqs" class="tocxref">11.1.2
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Information Required in a Submission Request</a></li>
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</ul>
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</li>
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<li class="tocline3"><a href="#TeamSubmissionRights" class="tocxref">11.2 Team
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Rights and Obligations</a></li>
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<li class="tocline3"><a href="#SubmissionYes" class="tocxref">11.3
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Acknowledgment of a Submission Request</a></li>
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<li class="tocline3"><a href="#SubmissionNo" class="tocxref">11.4 Rejection of
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a Submission Request</a></li>
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</ul>
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</div>
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<!--NewPage-->
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<!-- this is for html2ps -->
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<p>The Member Submission process allows Members to propose technology or other
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ideas for consideration by the Team. After review, the Team <span class=
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"rfc2119">MAY</span> publish the material at the W3C Web site. The formal
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process affords Members a record of their contribution and gives them a
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mechanism for disclosing the details of the transaction with the Team
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(including IPR claims). The Team also publishes review comments on the
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Submitted materials for W3C Members, the public, and the media.</p>
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<p>A <a name="MemberSubmission" id="MemberSubmission">Member Submission</a>
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consists of:</p>
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<ul>
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<li>One or more documents developed outside of the W3C process, and</li>
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<li>Information about the documents, provided by the Submitter.</li>
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</ul>
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<p>One or more Members (called the "Submitter(s)") <span class=
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"rfc2119">MAY</span> participate in a Member Submission. Only W3C Members
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<span class="rfc2119">MAY</span> be listed as Submitter(s).</p>
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<p>The Submission process consists of the following steps:</p>
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<ol>
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<li>One of the Submitter(s) sends a request to the Team to acknowledge the
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Submission request. The Team and Submitter(s) communicate to ensure that the
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Member Submission is complete.</li>
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<li>After Team review, the Director <span class="rfc2119">MUST</span> either
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acknowledge or reject the Submission request.
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<ul>
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<li>If <a href="#SubmissionYes">acknowledged</a>, the Team <span class=
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"rfc2119">MUST</span> publish the Member Submission at the public W3C Web site,
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in addition to Team comments about the Member Submission.</li>
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<li>If <a href="#SubmissionNo">rejected</a>, the Submitter(s) <span class=
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"rfc2119">MAY</span> appeal to either the <a href=
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"organization.html#TAG">TAG</a> or the <a href="organization.html#AB">Advisory
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Board</a>.</li>
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</ul>
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</li>
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</ol>
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<p><strong>Note:</strong> To avoid confusion about the Member Submission
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process, please note that:</p>
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<ul>
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<li>Documents in a Member Submission are developed outside of W3C. These
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documents are <strong>not</strong> part of the <a href=
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"tr.html#Reports">technical report development process</a> (and therefore are
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not included in the <a href="http://www.w3.org/TR/">index of W3C technical
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reports</a>). Members wishing to have documents developed outside of W3C
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published by W3C <span class="rfc2119">MUST</span> follow the Member Submission
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process.</li>
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<li>The Submission process is <strong>not</strong> a means by which Members ask
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for "ratification" of these documents as <a href="tr.html#RecsW3C">W3C
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Recommendations</a>.</li>
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<li>There is no requirement or guarantee that technology which is part of an
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acknowledged Submission request will receive further consideration by W3C
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(e.g., by a W3C Working Group).</li>
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</ul>
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<p>Publication of a Member Submission by W3C does not imply endorsement by W3C,
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including the W3C Team or Members. The acknowledgment of a Submission request
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does not imply that any action will be taken by W3C. It merely records publicly
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that the Submission request has been made by the Submitter. A Member Submission
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published by W3C <span class="rfc2119">MUST NOT</span> be referred to as "work
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in progress" of the W3C.</p>
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<p>The list of <a href="http://www.w3.org/Submission/">acknowledged Member
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Submissions</a> [<a href="refs.html#ref-submission-list">PUB10</a>] is
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available at the W3C Web site.</p>
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<h3>11.1 <a name="SubmissionRights" id="SubmissionRights">Submitter Rights and
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Obligations</a></h3>
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<p>When more than one Member jointly participates in a Submission request, only
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one Member formally sends in the request. That Member <span class=
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"rfc2119">MUST</span> copy each of the Advisory Committee representatives of
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the other participating Members, and each of those Advisory Committee
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representatives <span class="rfc2119">MUST</span> confirm (by email to the
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Team) their participation in the Submission request.</p>
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<p>At any time prior to acknowledgment, any Submitter <span class=
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"rfc2119">MAY</span> withdraw support for a Submission request (described in
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"<a href="http://www.w3.org/2000/09/submission">How to send a Submission
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request</a>"). A Submission request is "withdrawn" when no Submitter(s) support
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it. The Team <span class="rfc2119">MUST NOT</span> make statements about
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withdrawn Submission requests.</p>
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<p>Prior to acknowledgment, the Submitter(s) <span class="rfc2119">MUST
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NOT</span>, <strong>under any circumstances</strong>, refer to a document as
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"submitted to the World Wide Web Consortium" or "under consideration by W3C" or
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any similar phrase either in public or Member communication. The Submitter(s)
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<span class="rfc2119">MUST NOT</span> imply in public or Member communication
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that W3C is working (with the Submitter(s)) on the material in the Member
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Submission. The Submitter(s) <span class="rfc2119">MAY</span> publish the
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documents in the Member Submission prior to acknowledgment (without reference
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to the Submission request).</p>
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<p>After acknowledgment, the Submitter(s) <span class="rfc2119">MUST
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NOT</span>, <strong>under any circumstances</strong>, imply W3C investment in
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the Member Submission until, and unless, the material has been adopted as part
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of a W3C <a href="activities.html#def-Activity">Activity</a>.</p>
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<h4>11.1.1 <a name="SubmissionScope" id="SubmissionScope">Scope of Member
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Submissions</a></h4>
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<p>When a technology overlaps in scope with the work of a chartered Working
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Group, Members <span class="rfc2119">SHOULD</span> <a href=
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"groups.html#group-participation">participate in the Working Group</a> and
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contribute the technology to the group's process rather than seek publication
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through the Member Submission process. The Working Group <span class=
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"rfc2119">MAY</span> incorporate the contributed technology into its
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deliverables. If the Working Group does not incorporate the technology, it
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<span class="rfc2119">SHOULD NOT</span> publish the contributed documents as
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Working Group Notes since Working Group Notes represent group output, not input
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to the group.</p>
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<p>On the other hand, while W3C is in the early stages of developing an
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Activity Proposal or charter, Members <span class="rfc2119">SHOULD</span> use
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the Submission process to build consensus around concrete proposals for new
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work.</p>
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<p>Members <span class="rfc2119">SHOULD NOT</span> submit materials covering
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topics well outside the scope of <a href=
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"http://www.w3.org/Consortium/#mission">W3C's mission</a> [<a href=
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"refs.html#ref-mission">PUB15</a>].</p>
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<h4>11.1.2 <a name="SubmissionReqs" id="SubmissionReqs">Information Required in
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a Submission Request</a></h4>
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<p>The Submitter(s) and any other authors of the submitted material
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<span class="rfc2119">MUST</span> agree that, if the request is acknowledged,
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the documents in the Member Submission will be subject to the <a href=
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"http://www.w3.org/Consortium/Legal/copyright-documents">W3C Document
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License</a> [<a href="refs.html#ref-doc-license">PUB18</a>] and will include a
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reference to it. The Submitter(s) <span class="rfc2119">MAY</span> hold the
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copyright for the documents in a Member Submission.</p>
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<p>The request must satisfy the Member Submission licensing commitments of
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<a href="http://www.w3.org/Consortium/Patent-Policy#sec-submissions">section
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3.3</a> of the <a href="http://www.w3.org/Consortium/Patent-Policy">W3C Patent
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Policy</a> [<a href="refs.html#ref-patentpolicy">PUB33</a>].</p>
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<p>The Submitter(s) <span class="rfc2119">MUST</span> include the following
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information:</p>
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<ul>
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<li>The list of all submitting Members.</li>
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<li>Position statements from all submitting Members (gathered by the
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Submitter). All position statements must appear in a separate document.</li>
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<li>Complete electronic copies of any documents submitted for consideration
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(e.g., a technical specification, a position paper, etc.) If the Submission
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request is acknowledged, these documents will be published by W3C and therefore
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must satisfy the Communication Team's <a href=
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"http://www.w3.org/Guide/pubrules">Publication Rules</a> [<a href=
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"refs.html#ref-pubrules">PUB31</a>]. Submitters may hold the copyright for the
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material contained in these documents, but when published by W3C, these
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documents <span class="rfc2119">MUST</span> be subject to the provisions of the
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<a href="http://www.w3.org/Consortium/Legal/copyright-documents">W3C Document
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License</a> [<a href="refs.html#ref-doc-license">PUB18</a>].</li>
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</ul>
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<p>The request <span class="rfc2119">MUST</span> also answer the following
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questions.</p>
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<ul>
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<li>What proprietary technology is required to implement the areas addressed by
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the request, and what terms are associated with its use? Again, many answers
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are possible, but the specific answer will affect the Team's decision.</li>
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<li>What resources, if any, does the Submitter intend to make available if the
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W3C acknowledges the Submission request and takes action on it?</li>
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<li>What action would the Submitter like W3C to take if the Submission request
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is acknowledged?</li>
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<li>What mechanisms are there to make changes to the specification being
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submitted? This includes, but is not limited to, stating where change control
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will reside if the request is acknowledged.</li>
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</ul>
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<p>For other administrative requirements related to Submission requests, see
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"<a href="http://www.w3.org/2000/09/submission">How to send a Submission
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request</a>" [<a href="refs.html#ref-member-sub">MEM8</a>].</p>
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<h3>11.2 <a name="TeamSubmissionRights" id="TeamSubmissionRights">Team Rights
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and Obligations</a></h3>
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<p>Although they are not technical reports, the documents in a Member
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Submission <span class="rfc2119">MUST</span> fulfill the requirements
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established by the Team, including the Team's <a href=
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"http://www.w3.org/Guide/pubrules">Publication Rules</a>.</p>
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<p>The Team sends a <a name="validation-notice" id=
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"validation-notice">validation notice</a> to the Submitter(s) once the Team has
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reviewed a Submission request and judged it complete and correct.</p>
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<p>Prior to a decision to <a href="#SubmissionYes">acknowledge</a> or <a href=
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"#SubmissionNo">reject</a> the request, the request is <a href=
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"comm.html#Team-only">Team-only</a>, and the Team <span class=
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"rfc2119">MUST</span> hold it in the strictest confidentiality. In particular,
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the Team <span class="rfc2119">MUST NOT</span> comment to the media about the
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Submission request.</p>
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<h3>11.3 <a name="SubmissionYes" id="SubmissionYes">Acknowledgment of a
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Submission Request</a></h3>
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<p>The Director <a href="#SubmissionYes">acknowledges</a> a Submission request
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by sending an announcement to the Advisory Committee. Though the announcement
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<span class="rfc2119">MAY</span> be made at any time, the Submitter(s) can
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expect an announcement between <span class="time-interval">four to six
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weeks</span> after the <a href="#validation-notice">validation notice</a>. The
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Team <span class="rfc2119">MUST</span> keep the Submitter(s) informed of when
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an announcement is likely to be made.</p>
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<p>Once a Submission request has been acknowledged, the Team <span class=
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"rfc2119">MUST</span>:</p>
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<ul>
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<li>Publish the Member Submission.</li>
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<li>Publish Team comments about the Submission request.</li>
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</ul>
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<p>If the Submitter(s) wishes to modify a document published as the result of
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acknowledgment, the Submitter(s) <span class="rfc2119">MUST</span> start the
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Submission process from the beginning, even just to correct editorial
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changes.</p>
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<h3>11.4 <a name="SubmissionNo" id="SubmissionNo">Rejection of a Submission
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Request</a></h3>
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<p>The Director <span class="rfc2119">MAY</span> reject a Submission request
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for a variety of reasons, including any of the following:</p>
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<ul>
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<li>The ideas expressed in the request overlap in scope with the work of a
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chartered Working Group, and acknowledgment might jeopardize the progress of
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the group.</li>
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<li>The IPR statement made by the Submitter(s) is inconsistent with the W3C's
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<a href="http://www.w3.org/Consortium/Patent-Policy">Patent Policy</a>
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[<a href="refs.html#ref-patentpolicy">PUB33</a>], <a href=
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"http://www.w3.org/Consortium/Legal/copyright-documents">Document License</a>
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[<a href="refs.html#ref-doc-license">PUB18</a>], or other IPR policies.</li>
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<li>The ideas expressed in the request are poor, might harm the Web, or run
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counter to <a href="http://www.w3.org/Consortium/#mission">W3C's
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mission</a>.</li>
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<li>The ideas expressed in the request lie well outside the scope of W3C's
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mission.</li>
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</ul>
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<p>In case of a rejection, the Team <span class="rfc2119">MUST</span> inform
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the Advisory Committee representative(s) of the Submitter(s). If requested by
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the Submitter(s), the Team <span class="rfc2119">MUST</span> provide rationale
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to the Submitter(s) about the rejection. Other than to the Submitter(s), the
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Team <span class="rfc2119">MUST NOT</span> make statements about why a
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Submission request was rejected.</p>
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<p>The Advisory Committee representative(s) of the Submitters(s) <span class=
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"rfc2119">MAY</span> appeal the rejection to the <a href=
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"organization.html#TAG">TAG</a> if the reasons are related to Web architecture,
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or to the <a href="organization.html#AB">Advisory Board</a> if the request is
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rejected for other reasons. In this case the Team <span class=
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"rfc2119">SHOULD</span> make available its rationale for the rejection to the
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appropriate body. The Team will establish a process for such appeals that
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ensures the appropriate <a href="comm.html#confidentiality-levels">level of
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confidentiality</a>.</p>
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<div class="noprint">
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<div class="navbar"><map name="navbar-bottom" title="Navigation Bar" id=
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"navbar-bottom">
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<hr>
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<p>[<a accesskey="n" rel="Next" href="processdoc.html">next chapter</a>] &nbsp;
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[<a accesskey="p" rel="Prev" href="liaisons.html">previous chapter</a>] &nbsp;
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[<a accesskey="c" rel="Contents" href="cover.html#toc">contents</a>]</p>
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</map></div>
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</div>
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</body>
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</html>